Lake County Gazette

The village of Mettawa Public Works Committee met June 8 to address the drainage issue at a Bradley Road intersection.

Here is the meeting's agenda, as provided by the committee:

PW Committee Meeting June 08, 2016 Minutes 1

MINUTES OF THE PUBLIC WORKS COMMITTEE OF THE VILLAGE OF

METTAWA, ILLINOIS, HELD AT THE HOUR OF 6:00 P.M. ON

WEDNESDAY, JUNE 08, 2016, IN THE MAPLE BOARDROOM OF THE

HILTON GARDEN INN HOTEL, 26225 N. RIVERWOODS BOULEVARD,

METTAWA, ILLINOIS

A. CALL TO ORDER

Member Sheldon called the meeting to order at approximately 6:01 pm.

B. ROLL CALL

Upon a call of the roll, the following persons were:

Present: Chairman Armstrong (6:09pm), Member Pink and Member Sheldon.

Absent: None

Chairman Armstrong declared a quorum present.

Also in attendance: Village Trustee Towne; Rick Phillips, architect; Bob Irvin, Village

Administrator; Scott Anderson, Village Engineer; Denis Bohm and Colleen Liberacki, Deputy

Village Clerk.

Member Sheldon declared a quorum present.

C. APPROVAL OF MINUTES FROM MAY 11, 2016 MEETING

Meeting minutes from May 11, 2016 were reviewed. Member Pink noticed on page 4, Item K,

“Member Pink reported that the entire entrance was dug up at Meadowwoods and Bradley.” -

should read that only “the east side of the entrance at Meadowwoods and Old School Road was

dug up”. It was moved by Member Sheldon and seconded by Member Pink that the meeting

minutes were approved with the correction. The motion was carried.

D. UPDATE ON THE COST OF THE WATER MAIN EXTENSION ON NORTH ST.

MARY’S ROAD

Bob Irvin reported that Gewalt/Hamilton engineering estimate was $63K per property and this

did not include the connection fee, other design work or legal fees. He noted that the Village

had already spent $16,500 on engineering fees. Member Pink expressed concern that this

project that the quotes had been coming in higher than anticipated. It was noted that the R.A.

Mancini bid was so much lower than any other figures submitted, and she personally

calculated the detailed items on the bid, which came to $403,580 and if including the 15%

contingency fee, it was up to $464K.

Bob Irvin observed that more work was involved on St. Mary’s Road in comparison to the

other roads and there was a possibility of opening up this opportunity to access Lake Michigan

water to Green Oaks and other unincorporated properties. He stated that if more homeowners

get involved, that this would drive down the individual cost. Scott Anderson reminded people

that Chairman Armstrong looked into this opportunity a few years ago, but no one was

interested. Chairman Armstrong stated that Green Oaks held up their involvement anticipating

that they could tap into the water main after the project was complete and not share in the

construction costs, but his next offer would be to have homeowners commit to the SSA at the

PW Committee Meeting June 08, 2016 Minutes 2

time of installation to share the costs, or no water would be made available to them ever. He

further noted that these homeowners’ involvement would double the number of participants

and bring down the costs significantly. Bob Irvin offered to check the documents, but thought

that the quote for single directional boring was $135K and the R.A. Mancini bid came in at

$77K.

Chairman Armstrong offered to put a map together to identify the potential properties and

noted that the main line is deeded to Lake County and no one person or entity owns it.

Member Sheldon suggested that Chairman Armstrong lay out the plans in simple terms, noting

the benefits and locate the PINs to gather contact information. Trustee Towne inquired if the

Village was self-funding this project, how would they handle those homeowners outside the

Village, i.e. Green Oaks and unincorporated Lake County. Bob Irvin suggested a cost sharing

agreement with Lake County, such as an IGA to borrow the funds one time and to repay it via

a tax levy. He stated he was not sure of the legal mechanism, but something was possible.

Scott Anderson noted that if this was a special service area (SSA), then Lake County required

60% participation and this affected three municipalities. Bob Irvin offered to explore this

further to see what the options were. Chairman Armstrong offered to inquire with Jim Ferolo,

Village attorney to find out the proper way to approach this. Bob Irvin noted that the houses

on Locust Road in unincorporated Lake County would increase the participation, to which

Anderson replied that it would also increase the engineering costs as well. He also thought

that the group participation required was 50% plus one.

E. UPDATE ON THE DRAINAGE ISSUE AT THE OLD SCHOOL/BRADLEY ROAD

INTERSECTION

Scott stated that he brought the drawing, however changes were already needed. He further

informed the group that he and Bob Irvin were meeting with the people at the St. Basil Church

tomorrow.

F. CONSIDER REQUEST FROM VILLAGE OF LIBERTYVILLE REGARDING

ELECTRONICS RECYCLING

Bob Irvin advised the group that there were five free recycling SWALCO locations nearby (for

the next 8 months) and teaming up with Libertyville for an shared cost did not make sense at

this time.

G. ANY OTHER ITEMS THAT MAY APPEAR BEFORE THE COMMITTEE FOR

DISCUSSION AND POSSIBLE RECOMMENDATION TO THE VILLAGE BOARD

Member Pink received an email from resident Larry Kulchawick regarding the unfinished business at

the easement west of his driveway, noting all the clay sitting around and wanted topsoil and seed spread

to restore the area to its state prior to the drainage work. Scott Anderson recalled the water main

work that was done and he promised to take care of it. Bob Irvin noted that Novak still had to

restore his property as well, and that they were holding $55K in escrow for the next two years

pending the completion of the work. Chairman Armstrong noted that the east side of

Meadowwoods needed attention as well.

Trustee Towne noted that the culvert ditch had backed up and flooded the area. Scott Anderson

promised to work on the road shoulders that needed attention and Meadowwoods was next. Rick

PW Committee Meeting June 08, 2016 Minutes 3

Phillips inquired about the status of the Village Hall survey, to which Bob Irvin replied that they were

mailed yesterday, and the deadline for response was 7/6/16.

Denis Bohm expressed concern for the trail flooding next to AbbVie, to which Anderson replied this

was the result of a broken or clogged drain tile and would need engineering to be fixed. Anderson

knew of no storm or sewer pipe contributing to the problem.

H. ADJOURNMENT

It was moved by Chairman Armstrong to adjourn the meeting 6:35 pm, seconded by Member

Pink. The motion was carried.

_____________________________________________________

Colleen Liberacki, Deputy Village Clerk

This document is subject to correction as noted on next meeting’s minutes.