The Lake County Public Works and Transportation Committee met Aug. 3 to authorize a data migration contract.
Here is the meeting's agenda, as provided by the committee:
Wednesday, August 3, 2016
8:30 AM
Lake County Illinois
Lake County Courthouse and Administrative Complex
18 N. County Street
Waukegan, IL 60085-4351
Assembly Room, 10th Floor
Public Works and Transportation Committee
Meeting Minutes - Final
Public Works and Transportation August 3, 2016
Committee
Meeting Minutes - Final
1. Call to Order
Chair Thomson-Carter called the meeting to order at 8:30 a.m.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Present 8 -
Absent 1 - Vice Chair Sauer
Others present:
Barry Burton, County Admnistrator
Kathy Dalessandro, Public Works
Cameron Davis, Assistant County Adminitrator
Heather Galan, Public Works
Ben Gilbertson, County Administrator's Office
Gary Gordon, Finance and Administrative Services
Sandy Hart, County Board Member
Ryan Horne, Finance and Administrative Services
Adlil Issakoo, County Administrator's Office
Peter Kolb, Public Works
Amy McEwan, Deputy County Administrator
Andrea Norwood, Public Works
Phil Perna, Public WOrks
Paula Trigg, Division of Transportation
Blanca Vela-Schneider, County Board Office
2. Pledge of Allegiance
Member Maine led the Pledge of Allegiance.
3. Approval of Minutes
3.1 16-0726
Minutes from June 29, 2016.
A motion was made by Member Werfel, seconded by Member Hewitt, to approve
the meeting minutes. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
4. Added to Agenda
There were no items added to the agenda.
5. Public Comment
There were no comments from the public.
6. Old Business
There was no old business to conduct.
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Meeting Minutes - Final
7. New Business
PUBLIC WORKS
7.1 16-0752
Joint resolution authorizing a contract with Seven Brothers Painting Inc. of Shelby
Township, Michigan, in the amount of $166,900 for the Countryside Lake Water Tower
Refurbishment Project.
Public Works Director Peter Kolb reported that the 20 year old water tower requires
interior and exterior paint to extend the life of the structure.
A motion was made by Member Maine, seconded by Member Taylor, that this
resolution be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
7.2 16-0753
Joint resolution authorizing a contract with Layne Christensen Company of Aurora,
Illinois, in an amount not to exceed $224,949 for the 2016 Water Well Closure and
Abandonment Project: Vernon Hills wells two and three, and Wildwood wells four and
eight.
Public Works Director Peter Kolb reported that the Vernon Hills and Wildwood water
systems are on Lake Michigan water. An analysis has concluded that there are sufficient
backup mechanisms in place to warrant the removal of four water wells currently
connected to the water systems. Discussion ensued.
A motion was made by Member Mathias, seconded by Member Durkin, that this
resolution be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
7.3 16-0754
Joint resolution authorizing a contract with Senryo Technologies of Naperville, Illinois, for
Oracle consulting services for the data migration of Oracle Enterprise Asset Management
(EAM) in an amount not to exceed $58,659.
Public Works Director Peter Kolb indicated that a module in Oracle maintains the
department's asset inventory. Approximately one-third of the department's assets were
entered into the system when it was installed in 2014, but there is a need to get the
remaining assets into the system. This contract will allow Senryo Technologies to
provide data mingration into the module. He noted that the contract was procured through
General Service Administration (GSA) and was competitvely solicited and awarded.
A motion was made by Member Pedersen, seconded by Member Werfel, that this
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Public Works and Transportation August 3, 2016
Committee
Meeting Minutes - Final
resolution be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
7.4 16-0755
Joint resolution ratifying an emergency procurement with Chicagoland Paving
Contractors Inc. of Lake Zurich, Illinois, in the amount of $143,319.38 for the emergency
repairs to the pavement along Gages Lake Road, damaged as a result of a water main
break.
Public Works Director Peter Kolb indicated that there was a water main break on Gages
Lake Road which required significant pavement repair. The pavement has been
repaired and this approval will ratify the emergency procurement.
A motion was made by Member Mathias, seconded by Member Taylor, that this
resolution be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
7.5 16-0757
Joint committee action authorizing the amendment of a five year lease agreement, with
an option to renew, with T-Mobile Central LLC of Downers Grove, Illinois, for
telecommunications equipment at the water tower at 30109 N. Park Road, Libertyville,
Illinois.
Public Works Director Peter Kolb reported that the contract is for five years with a 10
percent increase at the end of the five year period. T-Mobile is consolidating its towers
and renegotiation has been essential to maintain the lease.
A motion was made by Member Durkin, seconded by Member Mathias, that this
committee action item be approved and referred on to the Financial and
Administrative Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
7.6 16-0040
Director’s Report - Public Works.
Public Works Director Peter Kolb introduced Phil Perna and Kathleen Dalessandro of
Public Works for a presentation regarding the new water meter reading system. Mr.
Perna reported 30 beta testers have been using the water meter reading web portal with
great success and it is ready to be rolled out to all of its customers. Ms. Dalessandro
provided a demonstration of the web portal, noting that staff will also be able to access
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Meeting Minutes - Final
the system to see what customers are seeing. Discussion ensued regarding whether to
send the new web portal information and instructions via mail to all users. The general
consensus was to send the information and instructions via email to users who have
signed up for electronic billing, but to find a way to emphasize the importance of the
email. Discussion ensued.
Mr. Kolb provided an update regarding the Des Plaines River Water Reclamation Facility.
He indicated that the pipe for the air blowers, which is only 26 years old, has significant
corrosion and requires repair or replacement. The pipe is normally expected to last about
75 years but due to the extreme heat of the blowers, it has not held up well. The plant
cannot be shut down for more than six hours. The cost to correct this is estimated at
$800,000. There is room to install a new pipe in an alternate location. Staff is reviewing
proposed construction materials that will endure extreme heat. Stainless steel would
work well but it is three times more expensive. Upon inquiry from Member Mathias, Mr.
Kolb indicated that more pipes could be corroding at its other treatment plants. Staff is
now aware of the problem and will be inspecting its other locations. He noted that this
specific location is in a wetland which may have also contributed to the problem. The
repair is not expected to delay the project.
Mr. Kolb indicated that the new water system for Arden Shores has started. A connection
has been made to North Chicago's water main line. Customers have been notified of the
work's progress and one additional property has requested to connect to the system.
Any connections made after the water system is installed will result in additional
connection fees.
Mr. Kolb indicated that the Fitch ratings call in July resulted in the County's senior lien
water and sewer revenue bonds receiving a AAA rating and the County's subordinate lien
bond receiving a AA+ rating.
DIVISION OF TRANSPORTATION
7.7 16-0695
Ordinance deleting certain properties from proposed Special Service Area (SSA) #17.
Ben Gilbertson of the County Administrator's Office reported that the proposing ordinance
for the establishment of Special Service Area (SSA) Number 17, identified 130 property
index numbers (PINs). At the public hearing regarding the proposed SSA, the Ivanhoe
Estates Homeowners Association Board indicated that there should only be 118 PINs.
Staff has reviewed this information with the State's Attorney's Office and has concluded
three parcels should be removed, but the other nine would need to remain. Discussion
ensued.
A motion was made by Member Taylor, seconded by Member Durkin, that this
ordinance be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
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7.8 16-0749
Joint resolution authorizing a contract with CDW of Vernon Hills, Illinois, for the purchase
of an Uninterrupted Power Supply (UPS) for the Division of Transportation (DOT) in the
amount of $68,676.
Division of Transportation Director Paula Trigg reported the uninterrupted power supply
(UPS) in its departments requires replacement. Staff has worked with Purchasing who
identified CDW as a national cooperative purchasing contractor through the National
Intergovernmental Purchasing Alliance.
A motion was made by Member Werfel, seconded by Member Mathias, that this
resolution be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
7.9 16-0762
Joint resolution appropriating $50,000 of County Bridge Tax funds for the rehabilitation of
the bridge on Pulaski Drive, over U.S. Route 41, and designated as Section
16-00196-10-BR.
A motion was made by Member Durkin, seconded by Member Pedersen, that this
resolution be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
7.10 16-0748
Joint resolution appropriating $2,285,000 of County Bridge Tax funds for the construction
of the Buffalo Creek Wetland Mitigation Bank, and designated as Section
01-00000-00-ES.
Division of Transportation Director Paula Trigg reported that the County has been
working with the Forest Preserve District on a land exchange that allows the County to
acquire a license to create wetland banking credits for its future road projects. This
approval would appropriate funds from the County Bridge Tax for the construction of the
Buffalo Creek Wetland Mitigation Bank project.
The minimum bank needed for a wetland mitigation bank is 25 acres. Staff has been
working on the number of banking credits it needs for its future projects, as well as what
banking credits are needed by the Forest Preserve District. There may be eight to 10
banking credits that can be sold to other agences. Staff has carefully compared costs for
paying wetland bank credits versus the cost to pay for the project. If the cost of the
project comes in too high, the project will be scratched, but she noted that the project has
been redesigned for minimum excavation and she is confident it will come in within
budget.
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Meeting Minutes - Final
A motion was made by Member Mathias, seconded by Member Taylor, that this
resolution be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
7.11 16-0745
Joint resolution authorizing an agreement with the State of Illinois, by and through the
Illinois Department of Transportation (IDOT), for the modernization and interconnection of
the traffic signals along Illinois Route 120, from Illinois Route 134 to U.S. Route 45, and
for the widening, resurfacing and channelization at the intersection of Illinois Route 120
and Hainesville Road, appropriating $45,000 of ¼% Sales Tax for Transportation funds,
and designated as Section 12-00999-27-TL and State Job Number C-91-401-13.
Division of Transportation Director Paula Trigg reported that the County has been
working with the Illinois Department of Transportation (IDOT) on coordinating its
intersection improvement work with the County's intersection signalization work. It was
determined that the two projects be bid together by the State and this agreement reflects
the appropriation for the work. Intergovernmental agreements are being worked on with
the Village of Hainesville and the School District. Discussion ensued regarding traffic
congestion in this area and whether the project would help ameliorate the congestion
until Route 120 is widened. Ms. Trigg will contact IDOT and the School District to discuss
the issue to determine if there are alternate solutions.
This matter was approved and referred on to the Financial and Administrative
Committee The motion carried by the following vote:
Aye: Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
8 -
Absent: 1 - Vice Chair Sauer
7.12 16-0746
Joint resolution authorizing a three year maintenance agreement with Midwest Software
Solutions of Ann Arbor, Michigan, for the Traffic Collision Location System (TCLS) used
by the Division of Transportation (DOT) at a cost of $26,750, appropriating $30,000 of
Matching Tax funds, and designated as Section 16-00000-16-EG.
Division of Transportation Director Paula Trigg reported this three year agreement is for
maintenance of software used by the Division of Transportation. The Traffic Collision
Location System software was originally purchased in 2008.
A motion was made by Member Pedersen, seconded by Member Mathias, that this
resolution be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
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7.13 16-0761
Joint resolution authorizing an agreement for professional engineering services with
Infrastructure Management Services (IMS) of Rolling Meadows, Illinois, at a maximum
cost of services described as $80,000, for the annual pavement testing services and
associated components, appropriating $100,000 of Matching Tax funds, and designated
as Section 16-00219-00-ES.
Division of Transportation Director Paula Trigg reported that the County tests one quarter
of its pavement annually. This information is used to help the department plan for future
projects.
A motion was made by Member Durkin, seconded by Member Maine, that this
resolution be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
7.14 16-0747
Joint resolution authorizing a contract with Acura Inc. of Bensenville, Illinois, in the
amount of $604,503, for the repair of bike path bridges on the Robert McClory Bike Path,
over Russell Road and Illinois Route 173, providing a supplemental appropriation of
$120,000 of County Bridge Tax funds, and designated as Section 16-00173-14-BR.
A motion was made by Member Hewitt, seconded by Member Werfel, that this
resolution be approved and referred on to the Financial and Administrative
Committee. Motion carried by voice vote.
Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
Aye: 8 -
Absent: 1 - Vice Chair Sauer
7.15 16-0750
Joint committee action item approving Change Order Number 13 consisting of an
increase of $402,374.28 for additions to the Wadsworth Road Improvements
Construction Contract, and designated as Section No. 01-00033-10-ES.
Division of Transportation Director Paula Trigg reported that this is a balancing change
order for the Wadsworth Project. There have been multiple change orders throughout
the project that have been below the 10 percent contingency threshold approved by the
Committee. However, the last change order resulted in exceeding the 10 percent overall
contingency and requires the Committee's approval for the cumulative net increase.
This matter was approved and referred on to the Financial and Administrative
Committee The motion carried by the following vote:
Aye: Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
8 -
Absent: 1 - Vice Chair Sauer
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7.16 16-0729
Ordinance providing for the establishment of an altered speed zone of 40 miles per hour
(M.P.H.), currently posted 45 M.P.H, on Sand Lake Road, County Highway 74, from U.S.
Route 45 to a point 1,840 feet east of Beck Road, located in Lake Villa Township, in
conformity with Chapter 625 - Section 5/11-604 of the Illinois Compiled Statutes.
Division of Transportation Director Paula Trigg noted a scrivener error in the title
regarding the distance east of Beck Road. The correction has been made to reflect a
distance of 1,840 feet.
Upon inquiry from Chair Thomson-Carter, Ms. Trigg indicated that the speed for vehicular
traffic is dependent on the geometry of road, pedestrian crossings, and number of
driveways. She noted speeding throughout the County in the summer is tremendous and
enforcement is key to help manage its control.
This matter was recommended for adoption to the consent agenda The motion
carried by the following vote:
Aye: Chair Thomson-Carter, Member Durkin, Member Hewitt, Member Maine,
Member Mathias, Member Pedersen, Member Taylor and Member Werfel
8 -
Absent: 1 - Vice Chair Sauer
7.17 16-0028
Director’s Report - Transportation.
Division of Transportation Director Paula Trigg reported that the selection process for the
paratransit study consultant is underway and is expected to be forthcoming soon.
A public hearing for the Route 137 bike path will take place this evening from 5:00 to 7:00
p.m. at Green Belt Forest Preserve. The public hearing for 14th Street Phase 1 Project
will take place on August 30, 2016 from 5:00 to 7:00 p.m. at the Green Belt Forest
Preserve.
Ms. Trigg reported that on July 29, 2016, the Illinois Department of Transportation (IDOT)
let several projects, including a road resurfacing project in the Village of Volo from Route
12 to Belvedere Road, two drainage projects to remove invasive plant material in
Waukegan, another drainage project in Highland Park, and a taxiway rehabilitation
project at the Waukegan Airport.
Ms. Trigg indicated that Hawley Road was opened to two-way vehicular traffic slightly
earlier than expected and that work should be fully completed by the winter. The
Deerfield Road Project, being led by the Village of Deerfield, is going well. Deerfield
Road is currently closed between Waukegan Road and Chestnut Roads. The project is
expected to be substantially complete by the winter. The Washington Street Bridge
Project is behind schedule due to cement issues, which have delayed next pours. The
cement has been tested and retested and the construction crew will now proceed with
the next pour.
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Meeting Minutes - Final
Ms. Trigg indicated that she and staff hosted a YWCA Tech Girls Tour and Training event
for its STEM Curriculum Science Camp.
Chair Thomson Carter inquired whether Metra has to adhere to the same tree removal
regulations as ComEd. Ms. Trigg indicated that she was unsure, but assumed that it
would need to adhere to the same rules as other agencies.
8. Executive Session
There was no Executive Session.
9. County Administrator's Report
Deputy County Administrator Amy McEwan reported that a land team has been created
to come up with ideas on efficiencies that can be replicated in other departments,
identifying experts in different departments, addressing regulations that conflict with one
another, and improving customer service throughout the organization. A report will be
provided within the next year.
10. Adjournment
Chair Thomson Carter adjourned the meeting at 9:37 a.m.
Meeting minutes prepared by Blanca Vela-Schneider.
Respectfully submitted,
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Chairman
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Vice-Chairman
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Public Works and Transportation Committee
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