Lake County Public Works, Planning & Transportation Committee met April 7.
Here is the minutes provided by the committee:
1. Call to Order
Vice Chair Pedersen called the meeting to order at 8:30 a.m.
2. Pledge of Allegiance
Member Maine led the Pledge of Allegiance.
3. Roll Call of Members
Present 7 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik and Member Wilke Shane
Others present:
Schneider, Division of Transportation
Jon Nelson, Division of Transportation
Kevin Carrier, Division of Transportation
Darrell Kuntz, Division of Transportation
Mike Klemens, Division of Transportation
Michael Zemaitis, Division of Transportation
Austin McFarlane, Public Works
Eric Waggoner, Planning Building and Development
Robert Springer, Planning Building and Development
Krista Braun, Planning Building and Development
Eric Tellez, Planning Building and Development
Kurt Woolford, Stormwater Management Commission
Gary Gibson, County Administrator's Office
James Hawkins, County Administrator's Office
Matt Meyers, County Administrator's Office
Cassandra Torstenson, County Administrator's Office
Blanca Vela-Schneider, County Administrator's Office
Sandy Hart, County Board
Gina Roberts, County Board
Carissa Casbon, County Board
Marah Altenberg, County Board
Arin Thrower, Communications
Jeff Carlstone, Communications
RuthAnne Hall, Finance and Administrative Services
Abby Scalf, County Board Office
Susan Pribyl, Squaw Creek Clean Water Alliance
4. Addenda to the Agenda
Lake County Illinois Page 2 of 10
Public Works, Planning & April 7, 2021
Meeting Minutes - Final
Transportation Committee
There were no additions or amendments to the agenda.
5. Public Comment (Items not on the agenda)
There were no comments from the public.
6. Chair's Remarks
Vice Chair Pedersen had no remarks.
7. Unfinished Business
8. New Business
REGULAR AGENDA
8.1 21-0571
Resolution supporting the name change of Squaw Creek to Manitou Creek in Lake County.
Susan Pribyl, Squaw Creek Clean Water Alliance, gave a public comment supporting the Committee's effort to support the name change.
Member Vealitzek made a motion, seconded by Member Maine to amend the resolution and to remove the quotations around the word spirit through the resolution. The amendment was approved by the roll call vote.
Chair Durkin joined the meeting at 8:39 a.m.
Yes: Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik.
A motion was made by Member Maine, seconded by Member Vealitzek, that this resolution be recommended for adoption to the regular agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
*DIVISION OF TRANSPORTATION*
8.2 21-0524
Joint resolution authorizing an agreement with TranSystems Corporation, Schaumburg, Illinois, for Phase I professional engineering services for improvements along Old McHenry Road, from Abbey Glenn Drive to Bonnie Lane, and along Quentin Road, from Old McHenry Road to Illinois Route 22, including a possible grade separation at the Canadian National railroad tracks, at a maximum cost of $6,177,075, and emergency appropriating $7,415,000 of Motor Fuel Tax fund balance made available through the Rebuild Illinois Bond funds.
Darrell Kuntz, Division of Transportation (DOT), presented this item to make upgrades to the Old McHenry Road and the Quentin Road corridors, including possible grade separation at the Canadian National Railroad tracks and non-motorized facilities. This project, which is included in DOT 2040 Plan, is included due to high traffic volume on regional highways that converge at this location as well as high volume of crashes and frequent freight train delays. He provided a preliminary schedule for the project, anticipating construction in 2025 or 2026.
Significant discussion ensued.
Member Wilke joined the meeting at 8:49 a.m.
Shane Schneider, DOT Director, said Mr. Kuntz, who has worked for Lake County DOT for 15 years, will be leaving Lake County to take a job as the deputy county engineer for the McHenry County Division of Transportation and wished him well in the new opportunity.
A motion was made by Member Vealitzek, seconded by Member Wasik, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 7 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik and Member Wilke
8.3 21-0525
Resolution authorizing an intergovernmental agreement with the Village of Lake Zurich, stating the terms and conditions for noise wall guidelines and restrictions along Quentin Road between Illinois Route 22 and White Pine Road.
Shane Schneider, Division of Transportation Director, presented this item, to develop an Intergovernmental Agreement with the Village of Lake Zurich to allow residents to extend fence line to the noise wall to allow residents to secure their yards. This will allow residents to secure fence line five feet into the public right of way as long as the village issues the homeowner the permit. Discussion ensued.
A motion was made by Member Clark, seconded by Member Wilke, that this item be recommended for adoption to the regular agenda. The motion carried by the following vote:
Aye: 7 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik and Member Wilke
8.4 21-0526
Joint resolution appropriating $1,695,000 of ¼% Sales Tax for Transportation funds for the acquisition of necessary right-of-way, by agreement or condemnation, and other right-of-way costs associated with the intersection improvement at Hunt Club Road at Washington Street.
Shane Schneider, Division of Transportation Director, presented this item to make intersection modernization improvements, including additional turn lanes and through lanes and non-motorized improvement along Hunt Club Road. DOT has identified 23 parcels of land to acquire for temporary or permanent easement. The appropriation will cover the cost associated with the land acquisition. Discussion ensued.
A motion was made by Member Wilke, seconded by Member Maine, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 7 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik and Member Wilke
8.5 21-0527
Joint resolution authorizing separate agreements with the Village of Hawthorn Woods, Ela Township Road District, and Fremont Township Road District for the proposed intersection improvements at Gilmer Road and Midlothian Road.
Shane Schneider, Division of Transportation Director, presented this item to authorize agreements with the three local agencies to cover their portion of non-motorized improvements, including sidewalk and bike path improvements at the intersection of Midlothian and Gilmer roads and resurfacing of a local roadway as part of the project scope. Discussion ensued.
A motion was made by Member Vealitzek, seconded by Member Clark, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 7 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik and Member Wilke
8.6 21-0529
Update on paratransit services.
Kevin Carrier and Mike Klemens, Division of Transportation (DOT), provided a presentation on the efforts to move forward with a countywide borderless paratransit service. Following a paratransit market study, the recommendation was to identify a lead agency to coordinate a new regional paratransit service model. The presentation detailed the department's communication with Pace to discuss the model and a discussion with McHenry County as to its McRide service.
The Committee was presented the option to continue proceeding with local funding partners and determine parameters of new service, eligibility of service and what local funding contributions and service area would be dependent on local sponsors. A second option is proceeding without local partners where service parameters are determined by the County, and there is a single Intergovernmental Agreement with Pace but no local sponsor funding. This guarantees a borderless countywide service.
After significant discussion, the Committee came to a consensus to pursue a borderless countywide model similar to McHenry County, looking at what resource impact it would have on the department and the costs. Staff will reach out to townships and municipalities and will report findings to the Committee.
This matter was discussed
8.7 21-0051
Director’s Report - Transportation.
Shane Schneider, Division of Transportation Director, had nothing to report.
*PUBLIC WORKS*
8.8 21-0546
Joint resolution authorizing a contract with Data Transfer Solutions, LLC, Orlando, Florida, in the amount of $271,200 for licensing, implementation, configuration and training plus $36,100 for annual maintenance and hosting services for the Computer Maintenance Management System (CMMS), VUEworks software.
Attachments:
21-0546 Asset Management CMMS Award Information 21-0546 Asset Management CMMS Final DTS Agreement 21-0546 Asset Management CMMS RFP Document 21-0546 Asset Management CMMS Scoring Matrix 21-0546 Asset Management CMMS Vendor Disclosure Form
Austin McFarlane, Interim Public Works Director, presented this item to replace computer software that comes with added features including GIS capability, ability for handheld devices to access software, and barcode scanning to improve inventory control that will improve efficiency as a department. Discussion ensued. Member Clark and Chair Durkin requested Public Works and the Division of Transportation provide a summary of their software packages at a future meeting.
A motion was made by Member Clark, seconded by Member Wilke, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 7 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik and Member Wilke
8.9 21-0547
Joint resolution authorizing Modification Number One for Professional Services Agreement Number 20146 with RHMG Engineers, Inc., Mundelein, Illinois, to provide preliminary and final engineering services for the Des Plaines River Water Reclamation Facility Bar Screen Replacement Project and final engineering services New Century Town Water Reclamation Facility Bar Screen Replacement Project.
Austin McFarlane, Interim Public Works Director, presented this item to replace bar screens, which are the first line of defense at the Des Plaines River Water Reclamation Facility. The screens remove large and small objects and protect pumps and other sensitive equipment from damage.
A motion was made by Member Wasik, seconded by Member Clark, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 7 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik and Member Wilke
8.10 21-0548
Joint resolution authorizing an Intergovernmental Agreement (IGA) with the Village of Mundelein (“Village”) for the purpose of purchasing the property to construct a water reservoir.
Austin McFarlane, Interim Public Works Director, presented this item to enter an Intergovernmental Agreement (IGA) with the Village of Mundelein to purchase property for the construction of the Vernon Hills Reservoir. The department looked at a number of sites, and the one chosen is a good fit for this construction. The IGA is a good
collaboration between the County, and the villages of Vernon Hills and Mundelein. Discussion ensued.
A motion was made by Member Wilke, seconded by Member Clark, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 7 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik and Member Wilke
8.11 21-0549
Joint resolution authorizing an agreement with RHMG Engineers, Inc., Mundelein, Illinois, in the amount of $224,090 for final engineering design services for a new two-million-gallon reservoir in the Vernon Hills Water System.
Austin McFarlane, Interim Public Works Director, presented this item to complete engineering design for the Vernon Hills Reservoir, providing additional storage for the Village of Vernon Hills.
A motion was made by Member Clark, seconded by Member Wilke, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 7 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik and Member Wilke
8.12 21-0550
Public Works 2021 Annual Update.
Austin McFarlane, Interim Public Works Director, provided a department summary. Water and wastewater services are provided through a network of systems, and he praised staff, who have provided services through the pandemic with minimal interruptions to customers. He provided notable accomplishments within the past year. Director McFarlane also addressed reviewing equipment and processes to be sustainable, regulations and the department's Capital Improvement Plan. Discussion ensued.
This matter was presented
8.13 21-0053
Director’s Report - Public Works.
Austin McFarlane, Interim Public Works Director, had nothing to report.
*PLANNING, BUILDING AND DEVELOPMENT*
8.14 21-0052
Director’s Report - Planning Building and Development.
Matt Meyers, Assistant County Administrator, said the Energy and Environment Committee meeting will start 10 minutes after the conclusion of this Committee meeting.
Eric Waggoner, Planning Building and Development Director, said the department received a request by the Village of Round Lake Beach for the County to provide temporary inspection plan review services for a six- to eight-week commitment. Discussions have begun, looking to expand intergovernmental cooperation whenever possible.
Director Waggoner also provided an update on the public outreach efforts as the County considers proposed zoning amendments that would permit adult-use cannabis businesses in unincorporated Lake County subject to certain restrictions. Through the webpage, they received 25 responses, providing a variety of perspectives. Communications efforts will continue, including adding information to County Board Member newsletters.
9. County Administrator's Report
Matt Meyers, Assistant County Administrator, referred to Shane Schneider, Division of Transportation Director, to provide an update on the Stearns School Road culvert repair.
Director Schneider said on March 25 one of two culverts failed on Stearns School over Mill Creek. The intent is to replace both culverts as similar to the Hutchins Road project in 2020. The department is working to develop an interim solution.
10. Executive Session
11. Members' Remarks
There were no remarks by the members.
12. Adjournment
https://lakecounty.legistar.com/View.ashx?M=M&ID=827979&GUID=6ECD0ED7-E4BE-42BD-B45A-9F359C564A01
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