Lake Bluff Village Board votes to update Strategic Plan
At a recent meeting, the Lake Bluff Village Board votes to update Strategic Plan.
The board typically meets at 7 p.m. on the second and fourth Mondays of the month in the Village Hall Board Room, 40 E. Center Ave.
Below is the agenda for this meeting, as provided by the board.
VILLAGE OF LAKE BLUFF
BOARD OF TRUSTEES
JULY 11, 2016
1. CALL TO ORDER AND ROLL CALL
Village President O’Hara called the meeting to order at 7:00 p.m. in the Lake Bluff Village Hall Board
Room, and Village Clerk Aaron Towle called the roll.
The following were present:
Village President: Kathleen O’Hara
Trustees: Barbara Ankenman
Also Present: Aaron Towle, Village Clerk
Drew Irvin, Village Administrator
Peter Friedman, Village Attorney
Susan Griffin, Finance Director
Michael Croak, Building Codes Supervisor
Jeff Hansen, Village Engineer
David Belmonte, Police Chief
David Graf, Fire Chief
Jake Terlap, Public Works Superintendent
Brandon Stanick, Assistant to the Village Administrator (A to VA)
2. PLEDGE OF ALLEGIANCE
President O’Hara led the Pledge of Allegiance.
3. CONSIDERATION OF THE MINUTES
Trustee Josephitis moved to approve the June 27, 2016 Board of Trustees Regular Meeting Minutes withthe requested change from Village Administrator Drew Irvin to paragraph seven of page three. Trustee
Grenier seconded the motion. The motion passed on a unanimous voice vote.
4. NON-AGENDA ITEMS AND VISITORS
President O’Hara stated the Village President and Board of Trustees allocate fifteen minutes for thoseindividuals who would like the opportunity to address the Village Board on any matter not listed on theagenda. Each person addressing the Village Board of Trustees is asked to limit their comments to a
maximum of five (5) minutes.
Board Trustees Regular Meeting July 11, 2016
There were no requests to address the Board.
5. VILLAGE BOARD SETS THE ORDER OF THE MEETING
At the request of those present, Trustee Meyer moved to take Agenda Items #13, #15 and #16 then returnto the regular order of the meeting. Trustee Christensen seconded the motion. The motion passed on aunanimous voice vote.
6. ITEM #13 – A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT
WITH LYNN MONTEI ASSOCIATES FOR THE DEVELOPMENT OF A VILLAGE
President O’Hara reported in December 2010, following a community-wide engagement of various LakeBluff stakeholders, the Village Board adopted Lake Bluff’s first ever Strategic Plan – an organizationalblue print that has helped define the direction of the Village and assist in how resources have beenallocated over the past five years. The Village President and Village Administrator believe thiscommunity-driven approach has served the Village well and both recommend taking a similar path todevelop a new strategic plan for the next five years. To that end, Village has solicited a proposal fromLynn Montei Associates (LMA) to facilitate an update and refresh to the community vision and design astrategy to achieve it. As you may recall, LMA facilitated the most recent strategic planning effort in late2010 and was very well received by the community and stakeholder participants. The proposed scope ofwork includes but is not limited to the following components:
Engage a guidance team comprised of up to 10 diverse stakeholders for advice, guidance and toenhance stakeholder representation;
Conduct thought-leader interviews;
Host stakeholder workshop for system connection, visioning, data generation, etc.;
Perform analysis and plan development with a resident synthesis team;
Review the preliminary draft plan in Village Board Committee of the Whole meeting;
Host public review of the draft plan at an open-invitation community dialogue session; and
Design a dashboard of key outcomes and measures that will serve as a companion to the strategicplan.
President O’Hara reported Village Staff recommends all elements of the proposal be authorized (exceptfor the staff workshop component) which will result in an anticipated total cost of $22,350. Village Staffbelieves this more robust scope of work (compared to the previous strategic planning facilitationengagement) is appropriate given it will provide (i) the opportunity for greater stakeholder participationand diversity and (ii) community created metrics to monitor plan implementation.
As there were no questions from the Board, Trustee Ankenman moved to adopt the resolution. TrusteeChristensen seconded the motion. The motion passed on the following roll call vote:
Ayes: (6) Ankenman, Christensen, Dewart, Grenier, Josephitis and Meyer