Lake County Public Works and Transportation Committee acts to upgrade lighting on county highways

By Philip Gonzales

Feb 8, 2017

Lake County Public Works and Transportation Committee met at 8:30 a.m. Wednesday, Feb. 8.

The Lake County Public Works and Transportation Committee is responsible for the county’s transportation, water districts and sanitary districts. Meetings are typically held at 8:30 a.m. on the two Wednesdays preceding the County Board meeting.

Here is the agenda as provided by Lake County:

Lake County Illinois

Lake County Courthouse and Administrative Complex 18 N. County Street Waukegan, IL 60085-4351

Agenda Report - Final

Wednesday, February 8, 2017

8:30 AM

Assembly Room, 10th Floor

Public Works and Transportation Committee

February Public Works and Transportation 8, 2017 Committee

Agenda Report - Final

1. Call to Order

2. Pledge of Allegiance

3. Approval of Minutes

3.1 17-0184

Executive Session minutes from January 11, 2017.

4. Addenda to the Agenda

5. Public Comment

6. Chairman's Remarks

7. Old Business

8. New Business

DIVISION OF TRANSPORTATION

8.1 17-0147

Joint resolution authorizing an agreement for professional engineering services with Bollinger, Lach & Associates Inc., Itasca, Illinois, for Phase II design engineering services for the resurfacing of Darrell Road, from Illinois 176 to South of Burnett Road, and Bonner Road, from Darrell Road to US Route 12/Illinois Route 59, at a maximum cost of services described as $168,797.54, appropriating $205,000 of Matching Tax funds for these engineering services, and designated as Section 17-00999-29-RS.

• Darrell Road and Bonner Road Resurfacing Phase II: Consultant Agreement and Appropriation.

• Darrell Road, from Illinois 176 to South of Burnett Road, and Bonner Road, from Darrell Road to US Route 12/Illinois Route 59, will be resurfaced.

• These resurfacing improvements have been identified within the County’s pavement management system and are included in the Highway Improvement Program.

• An engineering consultant firm will be used for the Phase II design engineering for this improvement.

• In accordance with the Local Government Professional Services Selection Act, the recommended firm is Bollinger, Lach & Associates Inc., Itasca, Illinois.

Attachments: 17-0147 Darrell Road and Bonner Road Consultant Agreement Draft.pdf 8.2 17-0148 Joint resolution authorizing an agreement for engineering consultant services with Gewalt Hamilton Associates Inc., Vernon Hills, Illinois, for Phase II design engineering services for the resurfacing of Fairfield Road, from Lake Villa Township Line south to Illinois Route 134, at a maximum cost of $87,818.38, appropriating $110,000 of Matching Tax funds, and designated as Section 17-00104-09-RS.

• Fairfield Road Resurfacing Phase II: Consultant Agreement and Appropriation.

• Fairfield Road is in need of resurfacing.

• This resurfacing improvement has been identified within the County’s pavement management system, and is included in the Highway Improvement Program.

• An engineering consultant firm will be used for the Phase II design engineering for this improvement.

• In accordance with the Local Government Professional Services Selection Act, the recommended firm is Gewalt Hamilton Associates Inc., Vernon Hills, Illinois.

• This resolution authorizes the execution of a professional services agreement with Gewalt Hamilton Associates Inc., Vernon Hills, Illinois, at a maximum cost of services described as $87,818.38 and appropriates $110,000 of Matching Tax funds for these services.

Attachments: 17-0148 Fairfield Road Resurfacing Consultant Agreement Draft.pdf 8.3 17-0150

Joint resolution authorizing an agreement for professional engineering services with McClure Engineering Associates Inc., Waukegan, Illinois, for Phase II design engineering services for the resurfacing of Hunt Club Road, from Washington Street to North of Dada Drive, and York House Road, from Illinois Route 131 to Lewis Avenue, at a maximum cost of services described as $155,242.26, appropriating $190,000 of Motor Fuel Tax funds for these engineering services, and designated as Sections 17-00095-18-RS and 17-00143-14-RS.

• Hunt Club Road and York House Road Resurfacing Phase II: Consultant Agreement and Appropriation.

• Hunt Club Road, from Washington Street to North of Dada Drive, and York House Road, from Illinois Route 131 to Lewis Avenue, will be resurfaced.

• These resurfacing improvements have been identified within the County's pavement management system, and are included in the Highway Improvement Program.

• An engineering consultant firm will be used for the Phase II design engineering for this improvement.

• In accordance with the Local Government Professional Services Selection Act, the recommended firm is McClure Engineering Associates Inc., Waukegan, Illinois.

Attachments: 17-0150 Hunt Club Road and York House Road Resurfacings Agreement Draft.pdf 8.4 17-0168

Joint resolution authorizing an agreement with AECOM Technical Services Inc., Chicago, Illinois, for the Butterfield Road Adaptive Traffic Signal Control Study and Design, at a maximum cost of $148,475.25, appropriating $180,000 of 1/4% Sales Tax for Transportation funds, and designated as Section 16-00142-08-TL.

• Butterfield Road Adaptive Traffic Signal Control Study and Design: Consultant Agreement and Appropriation.

• The consultant will be tasked with studying and developing plans for advanced Adaptive Traffic Signal Control technology, a system that adjusts the timing of traffic signals to accommodate changing traffic patterns and ease traffic congestion, on Butterfield Road, from Allanson Road to Illinois Route 137.

• Lake County has selected AECOM Technical Services Inc., Chicago, Illinois, under the Local Government Professional Services Selection Act, for these engineering services.

• This study is included in the Highway Improvement Program.

8.5 17-0171

Joint resolution authorizing an agreement with EJM Engineering Inc., Chicago, Illinois, at a maximum cost of $107,825.01, for the study and design of light emitting diode (LED) lighting on various County highways, appropriating $130,000 of 1/4% Sales Tax for Transportation funds, and designated as Section 16-00999-27-TL.

• LED Lighting Upgrade: Consultant Agreement and Appropriation.

• The consultant will be tasked with studying and developing plans for upgrading to LED lighting at various locations on the County Highway System.

• Lake County has selected EJM Engineering Inc., Chicago, Illinois, under the Local Government Professional Services Selection Act, for these engineering services.

• This study is included in the Highway Improvement Program.

8.6 17-0149

Joint resolution appropriating $985,000 of County Bridge Tax funds for the construction and acquisition of necessary right-of-way, by agreement or condemnation, and other right-of-way costs associated with the Gilmer Road retaining wall maintenance and culvert replacement, and designated as Section 14-0000-07-GM.

• Gilmer Road Retaining Wall Maintenance and Culvert Replacement: Appropriation with Condemnation Authority.

• A culvert replacement and retaining wall maintenance are required on Gilmer Road and Sequoia Road and are included in the Highway Improvement Program.

• Preliminary plans and specifications for this improvement have been prepared.

• Before a construction letting and right-of-way acquisitions can proceed, authority for appropriation and condemnation is necessary.

• An appropriation of $985,000 of County Bridge Tax funds is required.

8.7 17-0151

Joint resolution authorizing an agreement with the State of Illinois/Illinois Department of Transportation (IDOT) for the Illinois Route 131 at Kenosha Road intersection improvement, appropriating $1,295,000 of 1/4% Sales Tax for Transportation funds, and designated as Section 17-00125-06-CH, and State Job Number C-91-124-16.

• Illinois Route 131 at Kenosha Road Intersection Improvement: IDOT Agreement and Appropriation.

• Illinois Route 131 at Kenosha Road will be improved with widening, resurfacing, realigning the intersection and traffic signal installation.

• This intersection improvement is included in the Highway Improvement Program.

• The County’s portion of this improvement is for the realignment of Kenosha Road, at its intersection with Illinois Route 131, and a portion of the new traffic signal.

Attachments: 17-0151 Kenosha Road at Greenbay Road IDOT Agreement Draft.pdf Lake County Illinois

8.8 17-0154

Joint resolution appropriating $1,650,000 of Motor Fuel Tax funds for the resurfacing of Russell Road, from I-94 northbound ramp to Kilbourne Road, and designated as Section 16-00078-16-RS.

• Russell Road Resurfacing: Construction Appropriation.

• Russell Road, from I-94 Northbound Ramp to Kilbourne Road, is in need of resurfacing.

• This resurfacing improvement has been identified within the County’s pavement management system, and is included in the Highway Improvement Program.

• Before a project letting can be held, an appropriation of $1,650,000 of Motor Fuel Tax funds is necessary.

8.9 17-0170

Joint resolution authorizing an agreement with Northern Illinois Gas Company (NICOR) to relocate a gas main along Nippersink Road, west of Wilson Road, appropriating $9,615,000 of 1/4% Sales Tax for Transportation funds and $480,000 of County Bridge Tax funds for the roadway construction improvement and gas main relocation, and designated as Section 03-00070-06-CH.

• Wilson Road at Nippersink Road Improvement: NICOR Agreement and Construction Appropriation.

• The intersection of Wilson Road at Nippersink Road, will be improved including: soil stabilization, correction of super elevation, adding retaining walls, reconstruction, resurfacing and the addition of traffic signals and multi-use paths.

• This improvement is included in the Highway Improvement Program.

• Before a project letting can be held, an appropriation of funds is necessary.

• NICOR has a gas main along Nippersink Road within an easement that must be relocated to accommodate the upcoming highway improvement.

• The relocation of the gas main is proposed to be done before the construction of the highway improvement.

• It will be necessary for the County to reimburse NICOR for the cost of relocation, estimated to be $120,000.

Attachments: 17-0170 Wilson Road at Nippersink Road Nicor Agreement Draft.pdf 8.10 17-0166

Joint committee action item approving Change Order Number Four, consisting of an increase of $17,273.67, for additions to the Wilson Road and Nippersink Road, Phase II design engineering services, and designated as Section 03-00070-06-CH.

• Wilson Road and Nippersink Road, Phase II Design Engineering Services: Change Order Number Four.

• Change Orders need to be approved by the standing committees for cumulative net increases over 10 percent.

• The Lake County Board approved the contract with TranSystems Corporation, Schaumburg, Illinois, in the amount of $782,372.98. This was a budgeted project.

• Change Order Number One in the amount of $6,736.07 was for geotechnical work for a culvert near the wetlands. Change Order Number Two in the amount of $51,899.74 extended the shared-use path on the south side of Nippersink Road. Change Order Number Three in the amount of $8,303.02 resurfaced approximately 700 feet of Wilson Road from the current project limit.

• Additional engineering services have been identified in the property acquisition phase and are being requested for several revisions to the original scope of work as detailed in the attached Change Order Number Four.

Attachments: 17-0166 Wilson at Nippersink Change Order Number Four.pdf 8.11 17-0152

Joint committee action item approving Change Order Number One, consisting of an increase of $20,241.47, for corrections to the consultant contract for the Lake County Division of Transportation (LCDOT) Ordinance Revision and Consolidation Project, and designated as Section 16-00999-24-ES.

• LCDOT Ordinance Revision and Consolidation Project: Change Order Number One.

• Revisions to the “Lake County Highway Access Regulation Ordinance”, Chapter 90 of the Lake County, Illinois, Code of Ordinances (Access Ordinance) and the “Lake County Highway Temporary Closure and Utility and Facility Placement Ordinance”, Chapter 91 of the Lake County, Illinois, Code of Ordinances (Utility Ordinance) are needed.

• The Lake County Board approved the contract with Alfred Benesch & Company Inc., Chicago, Illinois, in the amount of $84,758.53.

• Change Orders need to be approved by the standing committees for cumulative net increase over 10 percent.

• Change Order Number One is the correction of a calculation error by the consultant for the overhead rate. The correction of this error will increase the contract by $20,241.47, or 23.9 percent.

• The contract for this budgeted project is based upon the actual number of hours needed to perform the work, not a lump sum amount.

8.12 17-0153

Joint resolution authorizing separate agreements with Antioch, Avon, Fremont, Grant, Lake Villa and Wauconda Townships providing the terms and conditions for the receipt of Township funds for the “Ride Lake County West” and “Ride Lake County Central” services, and designated as Sections 09-00280-01-ES and 16-00280-04-ES.

• Antioch, Avon, Fremont, Grant, Lake Villa and Wauconda Townships: Paratransit Contribution Agreements.

• The Townships of Antioch, Avon, Fremont, Grant, Lake Villa, and Wauconda desire to provide additional local funding toward the “Ride Lake County West” service (previously Lake County Northwest Demonstration Project) to extend the use of the project’s awarded federal funding from January 1, 2017, to December 31, 2017.

• The Townships of Antioch, Avon, Grant and Lake Villa have agreed to contribute $8,000 each for the “Ride Lake County West” service.

• The Townships of Fremont and Wauconda have agreed to contribute $4,000 each for the “Ride Lake County West” service.

• Avon Township has also agreed to reimburse fares of specified riders for the “Ride Lake County West” service for trips the Township desires to subsidize.

• Fremont Township desires to provide the $150 local match to the Pace funding for the existing Fremont Township dial-a-ride service that has been folded into the “Ride Lake County Central” service.

• All six Townships presented the agreements to their Boards and all agreements were approved by the six Townships in January, 2017.

Attachments:

17-0153 Antioch Township Agreement Ride Lake County West PWT.pdf

17-0153 Avon Township Agreement Ride Lake County West.pdf

17-0153 Fremont Township Agreement Ride Lake County West and Central PWT.p

17-0153 Grant Township Agreement Ride Lake County West PWT.pdf

17-0153 Lake Villa Township Agreement Ride Lake County West PWT.pdf

17-0153 Wauconda Township Agreement Ride Lake County West.pdf

8.13 17-0169

Ordinance requesting the conveyance of a parcel of land from the Lake County Forest Preserve District (LCFPD) to Lake County, relating to the LCFPD construction of a dog park along York House Road.

• York House Road Land Transfer Ordinance, Lake County Forest Preserve District.

• The LCFPD will be constructing a dog park along York House Road adjacent to Lake County’s right-of-way.

• This requires a land conveyance from LCFPD to extend the right-of-way to accommodate access to the dog park and meet Lake County’s requirements.

• An ordinance is required to request conveyance of parcels of land from the LCFPD to Lake County.

8.14 17-0029

Director’s Report - Transportation

PUBLIC WORKS

8.15 17-0060

Director’s Report - Public Works.

9. Executive Session

10. County Administrator's Report

10.1 17-0108