Lake County Public Works and Transportation Committee met April 5.
Here is the agenda as provided by the committee:
1. Call to Order
2. Pledge of Allegiance
3. Approval of Minutes
3.1 17-0383
Minutes from March 1, 2017.
Attachments: PWT 3.1.17 Minutes Final
3.2 17-0384
Minutes from March 8, 2017.
Attachments: PWT 3.8.17 Minutes Final
4. Addenda to the Agenda
5. Public Comment
6. Chairman's Remarks
7. Old Business
8. New Business
Consent Agenda (Items 8.1 - 8.4)
8.1 17-0371
Joint resolution authorizing a contract with Peter Baker & Son Company, Lake Bluff,
Illinois, in the amount of $388,731.40 for annual bituminous maintenance of various
roads and bike paths on the County highway system, and designated as Section 17-00000-13-GM.
· 2017 Bituminous Maintenance: Contract Award.
· Each year, the County undertakes maintenance of its bituminous highway pavements,
shoulders, and bike path pavements to preserve the surface quality.
· A total of four bids were received, ranging from $388,731.40 to $642,636.45, and the
lowest responsible bidder is Peter Baker & Son Company, Lake Bluff, Illinois, in the amount of $388,731.40.
· This project is included in the highway improvement program.
Attachments: 17-0371 Bid Tab, 2017 Bituminous Maintenance.pdf
8.2 17-0359
Joint resolution authorizing a contract with Patriot Pavement Maintenance Inc., Des
Plaines, Illinois, in the amount of $97,517.38 to provide for crack sealing of bituminous
and concrete pavement, where necessary, on various County highways, and
designated as Section 17-00000-04-GM.
· 2017 Crack Sealing: Contract Award.
· Each year, crack sealing is done to County highways to prevent the intrusion of water
and incompressible material into the cracks and to reinforce the adjacent pavement.
· A total of five bids were received, ranging from $97,517.38 to $265,662.50, and the
lowest responsible bidder is Patriot Pavement Maintenance Inc., Des Plaines, Illinois,
in the amount of $97,517.38.
· This project is included in the highway improvement program.
Attachments: 17-0359 Bid Tab, 2017 Crack Sealing.pdf
8.3 17-0344
Joint resolution appropriating $600,000 of Matching Tax funds to provide for the removal
and replacement of reflective pavement markers with recessed pavement markers at
various locations on the County highway system, and designated as Section
17-00000-12-GM.
· 2017 Pavement Marker Replacement Program: Appropriation.
· The County has raised and recessed reflective pavement markers delineating medians and
lane lines throughout the County highway system.
· The Lake County Division of Transportation undertakes the removal and replacement,
where necessary, of these reflective pavement markers.
· This project will replace raised reflective pavement markers with recessed pavement
markers at various locations on the County highway system.
· Before a project letting can be held, an appropriation of $600,000 of Matching Tax funds is
necessary.
· This project is included in the highway improvement program.
8.4 17-0345
Joint resolution appropriating $1,015,000 of Motor Fuel Tax funds to provide for the
removal, replacement or refurbishment of pavement markings on the bituminous and
concrete pavements of various County highways, and designated as Section 17-00000-15-GM.
· 2017 Pavement Markings for Bituminous and Concrete Pavements: Appropriation.
· The County has miles of pavement markings for medians, lane lines, and cross walks
on bituminous and concrete pavements.
· The thermoplastic and polyurea markings last longer than paint, but eventually require replacement.
· Before a project letting can be held, an appropriation of $1,015,000 of Motor Fuel Tax
funds is necessary.
· This project is included in the highway improvement program.
Regular Agenda
Public Works
8.5 17-0401
Joint resolution authorizing a second amendment to an agreement for sewer service
with the Village of Hawthorn Woods.
· The Village of Hawthorn Woods has requested that its sewer service area be amended
to include a 15-acre parcel know as Hawthorn Trails Phase Three.
· The parcel is located at the northeast corner of Quentin Road and Illinois Route 22.
· The request was discussed at the March 1, 2017 Public Works and Transportation
(PWT) Committee meeting, at which time the Village of Hawthorn Woods made a
presentation regarding the proposed development.
· Following the March 1, 2017 PWT Committee meeting, Planning, Building and
Development staff met with the developer and was successful in incorporating
additional design improvements. These improvements include: 1) elimination of two
residential lots (39 and 37), increased lot sizes and setbacks, as well as a park between
the proposed houses and the project’s northern perimeter.
· This resolution authorizes a second amendment to the sewer service agreement with
the Village of Hawthorn Woods that amends the sewer service area to include service
to the Hawthorn Trails Phase Three parcel.
Attachments:17-0401 Hawthorn Woods Second Amendment.pdf
Hawthorn Trails PWT Memo 4-5
8.6 17-0402
Joint resolution authorizing an Intergovernmental Agreement for the Lake County’s
diversion of flow into Buffalo Grove’s force main.
· The Village of Buffalo Grove owns and operates its Port Clinton Lift Station and sanitary
sewer force main on Port Clinton Road which discharges into the County’s Des Plaines
River Water Reclamation Facility.
· The County owns and operates the Teal Lane Lift Station and sanitary sewer force
main, which is located along Port Clinton Road, near the Village’s lift station and force main.
· The County sanitary sewer system, downstream from the Port Clinton and Illinois Route
83 area, has sewage capacity limitations that could be eliminated by diverting the Teal
Lane Lift Station sewage flow into the Village’s Port Clinton Lift Station and force main.
· The Village’s Port Clinton Lift Station and force main have excess capacity available to
accept the County’s sewage flow.
· The County will design and construct a new force main to divert the flow from the Teal
Lane Lift Station to the Port Clinton Lift Station. In addition, the County must reimburse
the Village for recapture fees associated with the original construction of the Port
Clinton Lift Station and pay users fees to the Village based upon the sewage flow into their lift station.
· The proposed agreement is for 30 years. This sewage diversion will eliminate the need
for the County to perform extensive downstream improvements to its sewer systems.
The cost to partner with Buffalo Grove is $780,000 as compared with an estimated
$1,200,000 for the County to complete downstream improvements.
· This sewage diversion will eliminate the need for the County to perform extensive
downstream improvements to its sewer systems.
Attachments: 17-0402 Buffalo Grove Diversion IGA.pdf
8.7 17-0403
Joint resolution authorizing an engineering services agreement with CDM Smith Inc.,
Chicago, Illinois, in the amount of $249,860 for engineering services for the Lake
County Water Main and Sanitary Sewer Infrastructure Assessment project.
· The County owns, operates, and maintains 12 public water systems totaling 295 miles
of water main, and five regional sewer systems and 10 local sanitary sewer systems
totaling 345 miles of sanitary sewer.
· There is a need for engineering consultant services to generate quantitative
infrastructure assessments for each pipe segment in the County’s sanitary sewer and
water main systems.
· The engineering consultant will utilize data from existing televised sewer inspections,
pipe material, age, break history, and critical location to establish the quantitative risk
analysis score for each pipe segment.
· The risk analysis results will be used to prioritize capital needs and develop a new
five-year capital plan for water main and sanitary sewer repair/replacement.
· Lake County procured services from CDM Smith Inc., Chicago, Illinois, in accordance
with the Purchasing Ordinance and the Local Government Professional Services Selection Act.
Attachments: 17-0403 Water Main & Sanitary Sewer Infrastructure Assessment Eng Svc Agreement.pdf
8.8 17-0060
Director’s Report - Public Works.
Division of Transportation
8.9 17-0372
Joint resolution authorizing a contract with Peter Baker & Son Company, Lake Bluff,
Illinois, in the amount of $21,415.06 for the Hot-Mix Asphalt (HMA) surface removal,
patching and the addition of HMA leveling binder and surface courses on Magnolia
Avenue in the Warren Township Road District, and designated as Section 17-14149-01-GM.
· 2017 Warren Township Road District: Contract Award.
· A total of four bids were received ranging from $21,415.06 to $35,918.06 with Peter
Baker & Son Company, Lake Bluff, Illinois, being the lowest responsible bidder with a
contract amount of $21,415.06.
· This project is included in the highway improvement program.
Attachments: 17-0372 Bid Tab, Warren Road District 2017.pdf
8.10 17-0373
Joint resolution authorizing a contract with Peter Baker & Son Company, Lake Bluff,
Illinois, in the amount of $173,559.11 for the Hot-Mix Asphalt (HMA) surface removal,
patching and the addition of HMA leveling binder and surface courses in the Highlands
Subdivision in the Fremont Township Road District, and designated as Section 17-07140-01-GM.
· 2017 Fremont Township Road District: Contract Award.
· A total of four bids were received, ranging from $173,559.11 to $255,079.31, and the
lowest responsible bidder is Peter Baker & Son Company, Lake Bluff, Illinois, in the amount of $173,559.11.
· This project is included in the highway improvement program.
Attachments: 17-0373 Bid Tab, Fremont Township District 2017.pdf
8.11 17-0374
Joint resolution authorizing a contract with Peter Baker & Son Company, Lake Bluff,
Illinois, in the amount of $55,731 for the overlay of existing pavement with Hot-Mix
Asphalt (HMA) and surface course on various streets in the Waukegan Township Road
District, and designated as Section 17-16000-01-GM.
· 2017 Waukegan Township Road District: Contract Award.
· A total of five bids were received, ranging from $55,731 to $77,900, with Peter Baker &
Son Company, Lake Bluff, Illinois, being the lowest responsible bidder with a contract amount of $55,731.
· This project is included in the highway improvement program.
Attachments: 17-0374 Bid Tab, Waukegan Road District 2017.pdf
8.12 17-0360
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff,
Illinois, in the amount of $2,037,134.14 for the resurfacing of Aptakisic Road, from
Buffalo Grove Road to Illinois Route 21, and Buffalo Grove Road, from Lake Cook
Road to Illinois Route 83, and designated as Section 16-00999-26-RS.
· Aptakisic Road and Buffalo Grove Road Resurfacing: Contract Award.
· Aptakisic Road, from Buffalo Grove Road to Illinois Route 21, and Buffalo Grove Road,
from Lake Cook Road to Illinois Route 83, are in need of resurfacing.
· These resurfacing improvements have been identified within the County’s pavement
management system, and are included in the highway improvement program.
· A total of three bids were received, ranging from $2,037,134.14 to $2,319,001.29, and
the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in
the amount of $2,037,134.14.
Attachments: 17-0360 Bid Tab, Aptakisic Road, Buffalo Grove Road Resurfacing.pdf
8.13 17-0361
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff,
Illinois, in the amount of $736,607 for the resurfacing of Russell Road, from the I-94
northbound ramp to Kilbourne Road, and designated as Section 16-00078-16-RS.
· Russell Road Resurfacing: Contract Award.
· Russell Road, from the I-94 northbound ramp to Kilbourne Road, is in need of resurfacing.
· This resurfacing improvement has been identified within the County’s pavement
management system, and is included in the highway improvement program.
· A total of two bids were received, ranging from $736,607 to $816,951.52 and the lowest
responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $736,607.
Attachments: 17-0361 Bid Tab, Russell Road Resurfacing.pdf
8.14 17-0376
Joint resolution appropriating a supplemental amount of $75,000 of Matching Tax
funds, authorizing a contract with McGinty Bros. Inc., Long Grove, Illinois, in the
amount of $137,551 for maintenance of recently planted native landscape areas along
various County highways, and designated as Section 17-00000-14-GM.
· 2017 Native Landscape Maintenance: Contract Award and Supplemental Appropriation.
· The County has planted native landscape areas for various projects on the County
system that require inspection and maintenance.
· This maintenance will be done by a contractor.
· A total of three bids were received, ranging from $137,551 to $297,068.50, and the
lowest responsible bidder is McGinty Bros. Inc., Long Grove, Illinois, in the amount of $137,551.
· This County Board, by prior resolution at its meeting of January 17, 2017, appropriated
$110,000 of Matching Tax funds for native landscape maintenance.
· Three additional locations were added after the original appropriation, requiring a
supplemental appropriation of $75,000.
· This project is included in the highway improvement program.
Attachments: 17-0376 Bid Tab, Native Landscape Maintenance 2017.pdf
8.15 17-0375
Joint resolution appropriating $1,260,000 of Motor Fuel Tax funds for the resurfacing of
9th Street, from Lewis Avenue to Illinois Route 137, and designated as Section 16-00111-10-RS.
· 9th Street Resurfacing: Appropriation.
· 9th Street needs resurfacing, from Lewis Avenue to Illinois Route 137.
· This resurfacing improvement has been identified within the County’s pavement
management system, and is included in the highway improvement program.
· Before a project letting can be held, an appropriation of $1,260,000 of Motor Fuel Tax
funds is necessary.
8.16 17-0377
Joint resolution appropriating $1,265,000 of Motor Fuel Tax funds for the resurfacing of
York House Road, from Illinois Route 131 to Lewis Avenue, and designated as Section
17-00143-14-RS.
· York House Road Resurfacing: Appropriation.
· York House Road needs resurfacing, from Illinois Route 131 to Lewis Avenue.
· This resurfacing improvement has been identified within the County’s pavement
management system, and is included in the highway improvement program.
· Before a project letting can be held, an appropriation of $1,265,000 of Motor Fuel Tax
funds is necessary.
8.17 17-0378
Joint resolution appropriating $2,425,000 of Matching Tax funds for the resurfacing of
Hunt Club Road, from Washington Street to Dada Drive, and designated as Section 17-00095-18-RS.
· Hunt Club Road Resurfacing: Appropriation.
· Hunt Club Road needs resurfacing, from Washington Street to Dada Drive.
· This resurfacing improvement has been identified within the County’s pavement
management system, and is included in the highway improvement program.
· Before a project letting can be held, an appropriation of $2,425,000 of Matching Tax
funds is necessary.
8.18 17-0392
Joint resolution appropriating $1,315,000 of Matching Tax funds for the resurfacing of
Saunders Road, from Lake Cook Road to Deerfield Road, and designated as Section 17-00141-06-RS.
· Saunders Road Resurfacing: Appropriation.
· Saunders Road needs resurfacing, from Lake Cook Road to Deerfield Road.
· This resurfacing improvement has been identified within the County’s pavement
management system, and is included in the highway improvement program.
· Before a project letting can be held, an appropriation of $1,315,000 of Matching Tax
funds is necessary.
8.19 17-0353
Joint resolution appropriating $520,000 of County Bridge Tax funds for the materials,
construction and acquisition of necessary easements, by agreement or condemnation,
for the replacement of three culverts under Fairfield Road and Deep Lake Road, and
designated as Section 15-00999-06-DR.
· 2016 Culvert Replacement: Fairfield Road and Deep Lake Road: Materials,
Construction and Easement Appropriation with Condemnation Authority.
· Three culverts need to be replaced under Fairfield Road and Deep Lake Road and
preliminary plans and specifications for these improvements have been prepared.
· These culvert replacements are included in the highway improvement program.
· Before a construction letting and easement acquisitions can proceed for the two
culverts under Fairfield Road, an appropriation and condemnation authority are necessary.
· The Deep Lake Road culvert will be replaced by Lake County Division of Transportation
day labor crews, and an appropriation of $520,000 of County Bridge Tax funds is
required for the materials.
8.20 17-0347
Joint resolution authorizing an agreement with Baxter & Woodman Inc., Crystal Lake,
Illinois, for Phase I preliminary engineering services for the intersection improvement of
Stearns School Road at U.S. Route 41, in an amount of $465,565.12 appropriating
$560,000 of ¼% Sales Tax for Transportation funds, and designated as Section 16-00222-02-CH.
· Stearns School at U.S. Route 41 Intersection Improvement; Phase I: Consultant
Agreement and Appropriation.
· This project involves Phase I engineering and environmental studies for the intersection
improvement of Stearns School Road at U.S. Route 41.
· A consultant will be utilized to undertake Phase I preliminary engineering services.
· In accordance with the Local Government Professional Services Selection Act, the
recommended firm is Baxter & Woodman Inc., Crystal Lake, Illinois, in the amount of $465,565.12.
· This project is included in the highway improvement program.
Attachments: 17-0347 Stearn School Road Consulatant Agreement Draft.pdf
8.21 17-0346
Joint resolution authorizing an agreement with the Village of Lake Villa, Lake Villa
Township, and Antioch School District 34 stating the terms and conditions for the
construction of a new sidewalk along Grass Lake Road, from Oakland Ridge
Subdivision to Deep Lake Road, appropriating $220,000 of ¼% Sales Tax for
Transportation funds, and designated as Section 17-00075-15-SW.
· Non-Motorized Travel 2019 - Grass Lake Road Sidewalk Improvement: Village of Lake
Villa, Lake Villa Township, and Antioch School District 34 Agreement and Appropriation.
· Grass Lake Road will be resurfaced from Illinois Route 83 to Deep Lake Road.
· The Village of Lake Villa, Lake Villa Township and Antioch School District 34 desire to
partner with the County to construct a new sidewalk along Grass Lake Road, from
Oakland Ridge Subdivision to Deep Lake Road.
· Lake County Division of Transportation Non-Motorized Gap Analysis identified a need
for a sidewalk along the north side of Grass Lake Road within the project limits.
· The Village of Lake Villa will be the lead on the project and will own and maintain the sidewalk.
· The County will reimburse the Village of Lake Villa for the County’s share of this
project, estimated at $200,000.
· This improvement is included in the highway improvement program.
Attachments: 17-0346 Grass Lake Road Sidewalk Agreement Draft.pdf
8.22 17-0351
Joint resolution authorizing agreements with Cook County, Illinois, for the Cook County
improvement of Lake Cook Road, from Raupp Boulevard to Hastings Lane,
appropriating $3,830,000 of ¼% Sales Tax for Transportation funds, and designated
as Section 14-00999-01-WR.
· Cook County - Lake Cook Road Improvement, Raupp Boulevard to Hastings Lane;
Roadway and Detention Agreements and Appropriation.
· Cook County, Illinois, is the lead agency for the Lake Cook Road improvement, from
Raupp Boulevard to Hastings Lane, which includes improvements to Weiland Road and
Buffalo Grove Road.
· Lake County will reimburse Cook County for its share of this improvement, including the
reconstruction of portions of Weiland Road and Buffalo Grove Road and a portion of
the cost associated with the construction of a new detention pond, which is estimated to
be $3,188,923.
· Before construction can proceed, two agreements with Cook County are necessary
stating the terms and conditions for the road and detention pond construction.
· This improvement is included in the highway improvement program.
Attachments: 17-0351 Lake Cook Road Cook County Agreement Draft.pdf
17-0351 Lake Cook Road Detention Pond Agreement Draft.pdf
8.23 17-0352
Joint resolution authorizing an agreement with Cook County, Illinois, for the
jurisdictional transfer of a section of Weiland Road from Lake County to Cook County,
and designated as Section 14-00999-01-WR.
· Weiland Road Jurisdictional Transfer: Cook County, Illinois, Agreement.
· Lake County will transfer the jurisdiction of Weiland Road, from Lake Cook Road
southwesterly 0.05 miles to the Lake-Cook County Line, to Cook County.
· This jurisdictional transfer is part of the Cook County improvement of Lake Cook Road,
from Raupp Boulevard to Hastings Lane.
· This project is included in the highway improvement program.
Attachments: 17-0352 Weiland Road Jurisdictional Transfer Agreement Draft.pdf
8.24 17-0355
Joint committee action item approving Change Order Number One, consisting of an
increase of $327,095.44, for additions to the Washington Street, Hainesville Road to
Haryan Way, for consultant engineering services, and designated as Section 11-00121-10-WR.
· Washington Street, Hainesville Road to Haryan Way, Phase III Consultant Engineering
Services: Change Order Number One.
· Change orders need to be approved by the standing committees for cumulative net
increases over 10 percent.
· The Washington Street project, Hainesville Road to Haryan Way, is under contract with
Bollinger, Lach & Associates Inc., in the amount of $1,212,394.60.
· Additional engineering services are being requested because the construction was
extended from May 2016 until August 2017 due to utility conflicts, requiring the
consultant to expend additional hours to oversee the work taking place on the project.
Attachments: 17-0355 Washington Street Phase III Consultant Agreement Change Order Number One.pdf
8.25 17-0029
Director’s Report - Transportation.
9. Executive Session
10. County Administrator's Report
11. Members' Remarks
12. Adjournment
Next Meeting: April 26, 2017
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