Village of Wauconda Village Board met July 11.
Here is the minutes provided by the Board:
1. Call to Order
Mayor Knight called the Regular Village Board Meeting to order in the Village Hall at 7:02 pm
2. Pledge of Allegiance
The Pledge of Allegiance was led by Boy Scout Troop 90.
3. Roll Call
Upon roll call by Clerk Falk-Novak, the following Trustees were present:
Trustees Starkey, Arnswald, Black, Howe, Schlick, Morino
Quorum Present
Also present: Brad Fink (Director of Public Works/Interim Village Administrator), Ed McKee (Finance Director), Bill Rickert (Village Engineer), Chris Miller (Director of Building, Planning and Zoning), Police Chief Wermes and Rudy Magna (Village Attorney),
4. Recognition
A. Officer Christopher Gallivan – Certificate of Recognition for Life Saving
Chief Wermes presented Officer Gallivan a Life Saving Award for an event that took place on 5/31/2017.
5. Public Comment:
Matt Brown (Resident of Sutton Circle)
Mr. Brown distributed pictures to the board of Sutton Circle reflecting the poor condition of the road due to the failed micro surfacing project. He explained the previous contractor used round rock and should have utilized crushed rock. He stated he is willing to do the research on a resolution before this contract is just issued to Geske & Sons Inc. Brad Fink addressed Mr. Brown and stated that Geske & Sons will be doing a complete overlay to repair the street. Mr. Brown accepted and was pleased with this resolution.
6. Approval of Agenda
(Last Ordinance No. was 2017-O-17) (Last Resolution No. was 2017-R-10)
Amendment to Agenda:
Mayor Knight amended Item A under New Business from an action item to a discussion item.
Motion to Approve the Amended Agenda made by Trustee Morino, second Trustee Schlick.
Ayes 6 Nays 0
Motion Declared Carried
7. Motion to Approve Consideration of Consent Agenda by Omnibus Vote
Motion to approve consideration of Consent Agenda by Omnibus Vote made by Trustee Schlick, second Trustee Howe.
Ayes 6 Nays 0
Motion Declared Carried
8. Consent Agenda
A. Approval of the Bills for Payment from June 14, 2017 through July 3, 2017 in the Amount of $336,587.23 (Pgs. 3-38)
B. Approval of the Minutes of the June 19, 2017 Regular Village Board Meeting (Pgs. 39-42)
C. Consideration and Approval of an Ordinance Ascertaining the Prevailing Rate of Wages for Laborers, Workmen and Mechanics Employed in Public Works of the Body (Pgs. 43-66) ( Ordinance No. 2017-O-18)
D. Request for Board Authorization to Purchase a 2017 Ford Transit 250 (State Bid) from Currie Motors Frankfort Inc. for an Amount Not-to-Exceed $24,833.00 (Pgs. 67-76)
9. Motion to Approve Items a Through D on the Consent Agenda
Motion to Approve Items A through D on the Consent Agenda made by Trustee Howe, second Trustee Black.
Ayes 6 Nays 0
Motion Declared Carried
10. Old Business
A. (Action) Consideration and Approval to Waive the Competitive Bidding Procedure and Award the Contract to Resurface Sutton Circle to Geske & Sons Inc. for an Amount Not-to-Exceed $73,097.91 (Pgs. 77-78)
Brad Fink: He personally apologized for what the residents have endured with regards to the failed Sutton Circle micro surfacing project. Because the Village received a very favorable 2017 project quote for the Street Program, the Sutton Circle project was added to the project scope to correct the situation. He stated that this will be a complete mill overlay. It will be a brand-new surface. This project is slated to begin in early August. There was discussion as to how to communicate this to the residents and it was determined that door hangars would be utilized.
Motion to approve to Waive the Competitive Bidding Procedure and Award the Contract to Resurface Sutton Circle to Geske & Sons Inc. for an Amount Not-to-Exceed $73,097.91 made by Trustee Black, second Trustee Arnswald.
Ayes 6 Nays 0
Motion Declared Carried
11. New Business
A. (Discussion) Consideration and Approval of the Appropriation Ordinance for Fiscal Year 2017/18 in the Amount of $37,999,102.00 along with the Estimated Revenues as Required by State Statute (Pgs. 79-99)
Ed McKee: State law requires that we pass an Appropriation Ordinance first quarter of the fiscal year so that would be by the end of July. This sets the spending limits for various Village funds. This ordinance includes the pending $7 million bond issue for Lake Michigan water which was not initially anticipated when the budget was put together.
This item will advance to next Village meeting for consideration and approval.
B. (Action) Consideration and Approval to Enter into a Collection Agency Contract with Municipal Collection Services Inc. (Pgs. 100-108)
Ed McKee: The Village does a good job in collecting utility bills. There is a very small number of customers we have trouble with. These problems are typically the result of a resident who has moved. This will transfer the responsibility and follow-up to a 3rd party who has better tools to collect on behalf of Village. This will be a two-year contract. Trustee Howe asked that a staff member be identified should a collection debt go to arbitration and require additional work on behalf of the Village. It was also identified that the Ordinance needs to amended prior to placing accounts with Municipal Collection Services Inc. Village Attorney to amend existing ordinance.
Motion to approve to Enter into a Collection Agency Contract with Municipal Collection Services Inc. made by Trustee Arnswald, second Trustee Starkey.
Ayes 6 Nays 0
Motion Declared Carried
C. (Action) Consideration and Approval to Enter into a Technology Support Contract with PartnerTek (Pgs. 109-120)
Ed McKee: PartnerTek has provided IT support for the Village since 2008, however it has been based on a complaint basis. We are changing this model to be more proactive vs re- active. This contract will include constant service monitoring and vendor remote access for service/maintenance. This will be a two-year contract and will require 90 days’ notice if we non-renew. He explained it didn’t make sense to do a RFP as we already have an established relationship since 2008 with this vendor. He did recommend that this be reviewed for possible RFP at a future date.
Motion to approve to Enter into a Technology Support Contract with PartnerTek made by Trustee Starkey, second Trustee Morino.
Ayes 6 Nays 0
Motion Declared Carried
D. (Discussion) Marketing Committee Recommendation for a Business Recognition Program (Pgs. 121-123)
Brad Fink: The Marketing Committee offered several recommendations. Trustee Howe stated it was recommended to remove the Business Recognition component from the Mayor Awards that are awarded at the Street Dance in an effort to streamline. Trustee Starkey stated that Lake County Partners attended their meeting and they have been focusing on existing businesses and this helps compliment that goal of business retention.
This item will advance to next Village meeting for consideration and approval.
E. (Discussion) License and Administration Committee Recommendation for Revisions to the Village Code Chapter 30 - Section 30.08: Committees. (Pgs. 124-127)
Brad Fink: The Village is looking for Resident and Business owners to participate in the committee meetings to provide input. The Mayor stated that there are 5 committees:
1) Economic Development
2) Village Services
3) Natural Resources
4) Marketing
5) License and Admin
They are seeking to obtain more input from the residents. Trusty Howe stated voting does not take place at the committee meetings level. Discussions take place and then chair determines if there is consensus to advance to board for review. The more input they get from residents, the better their decisions are going to be. There is a process in place to apply for committee membership. Not only are they looking for interest, they are also looking for qualifications as well.
This item will advance to next Village meeting for consideration and approval.
12. Mayor’s Report
Congratulations to Officer Gallivan. As he mentioned previously, he asked staff to look into a Special Census. We received the Census packet which will be going to the committee soon. He stated that CLCJAWA accepted bids for the first phase of external improvements. In August, the Village will be an official CLCJAWA Member and the Mayor will be able to serve on their board. The Village will be awarded the “Best of the Best” (Best City to Live In) at a ceremony hosted by the Daily Herald in Roselle this coming Thursday. The Farmer’s Market will take place on Thursday and on Friday the Synergy ground breaking for their expansion project will take place at 10:00 a.m. Cruise Night is next Tuesday and the Wauconda Rodeo takes place next weekend.
13. Committee Reports & Trustee Comments
Trustee Starkey-
The Village Development Committee Meeting met a couple weeks ago and again earlier this evening. Lake County Partners (http://www.lakecountypartners.com) presented to the committee as it is a 501(c)3 economic development corporation that works to maintain economic vitality and quality of life in Lake County, Illinois by attracting, retaining and expanding businesses, creating and retaining quality jobs, stimulating capital investment, pursuing economic diversity and improving the County's business climate. After surveying businesses, they are focusing on retaining existing businesses and supporting growth for those who are already here. The Village of Wauconda is a partner with Lake County Partners and some of the very important things they do for us are:
•Data and intelligence collection and interpretation
•Quarterly Economic Development Workshops
•Booth at ICSC show in the fall
We looked at information regarding a special census which will be brought before the Village Board at a future upcoming meeting for further discussion and possible additional income to the village.
Development Project Updates:
•Synergy Flavors has begun work on their expansion and the ground breaking is this Friday morning.
•Menges Roller Company has submitted expansion plans for their facility in the Industrial Park which are under review.
•Uncle D's Bar & Grille has made some external improvements which have greatly improved the appearance of that section of Route 176 including an outdoor patio and they installed really nice landscaping. Wauconda Area Chamber of Commerce Ribbon Cutting is 7/25/17 at 4:30pm.
We are grateful for these local companies (and others) who provide jobs and strengthen our local economy.
Thank you to Officer Gallivan of the Wauconda Police Department for his professionalism and bravery every day and especially during the recent lifesaving event.
Congrats to the WHS FBLA for their recent trip to Nationals representing Wauconda.
Trustee Arnswald-
There is no committee report. Next committee Village Services meeting will take place on 8/1 at 5:30 pm. He addressed the Chief and congratulated Officer Gallivan. This is a direct reflection of the leadership provided by Chief Wermes. Thank you to the residents of Sutton Circle. Please accept our apologies.
Trustee Black-
Congratulations to Officer Gallivan. He is excited with the direction of the Police Department since Chief Wermes has joined the force. Cruise Night is next Tuesday and we had 487 cars at last month’s event. Shout out to Uncle D’s with their Route 176 improvements and he hopes it catches on. There will not be a Natural Resources Meeting next week. He has received nothing but good reports regarding the 4th of July firework event. Thank you to all who put this together.
Trustee Howe-
Congratulations to the Wauconda High School FBLA. They represent us well and make us proud. The 4th of July Fireworks were spectacular. It is the busiest day on our lake and the Marine Unit did a great job. Congratulations to Officer Gallivan. He is confident that any one of the members of our Police Department would have reacted the same way and been as successful.
Trustee Schlick-
Congratulations to Officer Gallivan. Being on the Wauconda Fire Department he has the opportunity to work with Officer Gallivan who is the best officer hands-down. Apologies to the Sutton Circle residents for the inconvenience this has caused. This resolution is long-time coming
Trustee Morino-
He expressed his extreme gratitude to Officer Gallivan. He also stressed how important it is to have resident involvement at the committee level. This involvement gives the Village better insight. As campaigned, he is a strong supporter in getting many residents involved. The Wauconda Triathlon will take place for kids on 7/22 and adults on 7/23. Would love to have everyone either participate or volunteer.
14. Adjournment
Motion to adjourn made by Trustee Morino, second Trustee Schlick.
Ayes 6 Nays 0
Motion Declared Carried
Adjourn Time 7:47 pm
http://www.wauconda-il.gov/AgendaCenter/ViewFile/Minutes/_07112017-321
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