Village of Vernon Hills President and Board of Trustees met November 7.
Here is the minutes provided by the Board:
I. Village Manager Kalmar called the meeting to order at 7:12 p.m.
II. Roll call indicated the following Board Members present: Trustees Koch, Hebda, Marquardt, Oppenheim, and Schultz. President Byrne and Trustee Takaoka were absent. A quorum was established.
Also present were: Village Manager Kalmar, Assistant Village Manager Carey, Building Commissioner Atkinson, Chief Kreis, Public Works Director Brown, Finance Director Larson, Assistant to the Finance Director Bourdeau, Village Attorney Brankin and Recording Secretary DeAnda
Motion by Trustee Schultz, second by Trustee Oppenheim, to appoint Trustee Koch as President Pro Tem, All in favor vote. Motion carried.
III. The Pledge of Allegiance was given.
IV. Citizens Wishing to Address the Board.
President Byrne arrived at 7:19pm
V. Officials Reports
A. Village President
1. Appointment of Mark Peterson to the Board of Trustees of the Police Pension Fund
Mayor Byrne recommended the appointment of Mark Peterson to fill the vacancy on the five (5) member Board of Trustees of the Police Pension Fund.
Motion by Trustee Koch, second by Trustee Marquardt, to approve the appointment of Mark Peterson to the Board of Trustees of the Police Pension Fund effective immediately with term expiring on May 1, 2019.
Roll call vote:
Ayes: 5-Koch, Hebda, Marquardt, Oppenheim, Schultz
Nays:0– None
Absent And Not Voting: 1 - Takaoka Motion carried.
VM Kalmar gave Mr. Peterson the oath of office.
B. Village Manager
C. Assistant Village Manager
1. HolidayTree and Menorah Lighting on November 25 at 4PM at the Vernon Hills Golf Course
AVM Carey detailed the activities and invited everyone to attend the Holiday Tree and Menorah lighting on November 25 at 4 pm at the Wernon Hills Golf Course.
D. Finance Director/Treasurer
1. Presentation and Acceptance of the 2016/17 Comprehensive Annual Financial Report
Finance Director Larson introduced Dan Berg, a partner with Sikich LLP to present the Village's annual audit findings. She stated this is the Village’s second year working with Sikich after more than ten years of working with a prior audit firm. The transition to a new firm like Sikich has led to a very thorough audit of records with a new perspective and to some suggested changes to how certain items have been previously done. Mr. Berg discussed the Management Letter and the findings in FY 2016-17 Comprehensive Annual Financial Report (CAFR). The Management Letter was included in the packet and the CAFR was available at the dais and can be found on the Finance Department's webpage.
Mr. Berg stated the Management Letter is the status of comments which were outstanding as of April 30, 2016 and all items have been resolved or addressed to their satisfaction. He stated the audit went very well. He stated government auditing standards require an annual financial report. This was a Comprehensive Annual Financial Report which is above government auditing standards,
Motion by Trustee Hebda, second by Trustee Schultz, to accept the 2016/17 Comprehensive Annual Financial Report.
Roll call vote:
Ayes: 5 - Koch, Hebda, Marquardt, Oppenheim, Schultz,
Nays: 0 - None
Absent And Not Voting: 1 - Takaoka
Motion carried.
E. Chief of Police
F. Public Works Director/Village Engineer
G. Building Commissioner
VI. Omnibus Vote Agenda
President Byrne called for a motion to approve the Omnibus Vote Agenda Items A-J.
Motion by Trustee Schultz, second by Trustee Marquardt, granting approval of the Omnibus Vote Agenda Items AJ.
Roll call vote:
Ayes: 5 - Koch, Hebda, Marquardt, Oppenheim, Schultz.
Nays: 0 - None
Absent And Not Voting: I - Takaoka
Motion carried.
A. Department Reports:
1. Police Department Report - September 2017(Detail At End Of Packet) 2. Vernon Hells Golf Course Report - September 2017(Detail At End Of Packet) 3. Finance & Treasurer's Report - July, August & September 2017 (detail at end of packet)
B. Approval Of Voucher List Of Bills Dated November 7, 2017. In The Amount Of $640,774.56 (detail at end of packet)
C. Approval Of Voucher List Of Bills For The Vernon Helis Golf Course Dated November 7, 2017. In The Amount Of $11,289.24 (detail at end of packet)
D. Approval Of Public Improvements For The Aspen Library Parking Lot Expansion
E, Approval And Passage Of Ordinance No. 2017-121 - An Ordinance Amending Chapter 17 - Police: Article Ii - Police Department: Section 17-34 - Offices And Ranks
F. Approval And Passage Of Resolution No, 2017-068 - A Resolution Approving A Policy Governing Drone Operations For The Village Of Vernon Hills And Amending Resolution 2017-040 Amending The Village Of Vernon Hills Personnel Rules Effective May 1, 2017
G. Approval And Passage Resolution 2017.069. A Resolution Amending Resolution 2016-158 Authorizing An Intergovernmental Agreement Among The County Of Lake, And The Village Of Antioch, The Village Of Lake Villa,The Village Of Round Lake Beach, The Village Of Grayslake, The Village Of Libertyville, The Village Of Mundelein, The Village Of Vernon Hills, The Village Of Buffalo Grove, And The Village Of Wheeling, For The Equally Shared Costs For Initial Work Towards The Recertification Of The Existing Quiet Corridor Along The Canadian National, Railroad
H. Approval And Passage Of Ordinance No. 2017-125. An Ordinance Authorizing Approval To Waive The Competitive Bidding Process, And Authorizing The Village Board To Accept Proposals For Snow And Ce Control Services From Acres Group, Apex Landscaping, Aspen Landscapes, Brightview, Perricone Bros. Landscaping, Schroeder & Schroeder Inc., And Vernon Township For The 2017-18 Winter Season; Not To Exceed $41,100 Within The 2017-18 Fiscal Year
I. Approval And Passage Of Resolution 207-070 - A Resolution Granting Approval To Operate An Outdoor special Event For Vernon Hills. High School Located At 45 Lakeview Parkway
J. Approval And Passage Of Ordinance No. 2017-126. An Ordinance Granting Approval Of Landscape Revisions For By The Yard,900 South Milwaukee Avenue In The Village Of Vernon Hills, Lake County
VII. Unfinished/Additional Business
A.Approval Of Village Board Meeting Minutes Of October 17, 2017
Motion by Trustee Marquardt, second by Trustee Koch, to approve the Village Board Minutes of October 17, 2017
Roll call vote:
Ayes: 5 - Koch, Hebda, Marquardt, Oppenheim, Schultz,
Nays: 0 – None
Absent And Not Voting: I - Takaoka Motion carried.
B. Approval And Passage Of Ordinance No. 2017-118 - An Ordinance Authorizing An Agreement With CIGNA as a Provider For The Level Funded Health Insurance, Dental And Vision Plans
Motion by Trustee Hebda, second by Trustee Schultz, to approve Ordinance No. 2017-118 – An Ordinance Authorizing An Agreement With Cignaas A Provider For The Level Funded Health Insurance, Dental And Vision Plans.
Roll call vote:
Ayes: 5 - Koch, Hebda, Marquardt, Oppenheim, Schultz
Nays: 0 - None
Absent And Not Voting: Takaoka
Motion carried.
C. Approval And Passage Of Ordinance No. 207-19. An Ordinance Authorizing An Agreement With Dearborn National To Provide Life Insurance For The Village Of Vernon Hills Employee Group Term Life Insurance Plan
Motion by Trustee Koch, second by Trustee Schultz, to approve Ordinance No. 2017-119 – An ordinance Authorizing An Agreement With Dearborn National To Provide Life Insurance For The Village Of Vernon Hills. Employee Group Term life Insurance Plan
Roll call vote:
Ayes: 5-Koch, Hebda, Marquardt, Oppenheim, Schultz
Nays: 0 - None
Absent And Not Voting: I - Takaoka
Motion carried.
D. Approval And Passage Of Ordinance No, 2017-122 - An Ordinance Authorizing An Agreement With The Illinois Public Risk Fund To Provide Workers Compensation Insurance Coverage For Calendar Year 2018 For An Amount Not To Exceed $330,952
Motion by Trustee Koch, second by Trustee Schultz, to approve Ordinance No. 2017-122 – An ordinance Authorizing An Agreement With The Illinois Public Risk fund To Provide Workers Compensation Insurance Coverage For Calendar Year 2018 For An Amount Not To Exceed $330,952
Roll call vote:
Ayes: 5 - Koch, Hebda, Marquardt, Oppenheim, Schultz,
Nays: 0 - None
Absent And Not Voting: 1 - Takaoka
Motion carried.
E. Approval And Passage Of Ordinance No. 207-123 - An Ordnance Authorizing An Agreement With The Llinois Counties Rskmanagement Trust To Provide Nsurance Coverage For Calendar Year 2018 For An Amount Not To Exceed $246,511
Motion by Trustee Schultz, second by Trustee Koch, to approve Ordinance No. 2017.123 – An ordinance Authorizing An Agreement With The Illinois Counties Risk Management Trust To Provide Insurance Coverage For Calendar Year 208 For An Amount Not To Exceed $246,511
Roll call vote:
Ayes: 5-Koch, Hebda, Marquardt, Oppenheim, Schultz
Nays; 0 - None
Absent And Not Voting: 1 - Takaoka
Motion carried.
F. Approval And Passage Of Ordinance No. 2017-124 - An Ordinance Amending Ordinance 2016-0.45 Granting Certain Approvals For Property Commonly Known As Mellody Farm Located At The Intersection Of Milwaukee Avenue And Townline Road, In The Village Of Vernon Hills, Lake County
Motion by Trustee Schultz, second by Trustee Hebda, to approve Ordinance No. 2017-124 – An Ordinance Amending Ordinance 206-045 Granting Certain Approvals For Property Commonly Known As Mellody Farm Located At The Intersection Of Milwaukee Avenue And Townline Road, In The Village Of Vernon Hills, Lake County
Roll call vote:
Ayes: 5 - Koch, Hebda, Marquardt, Oppenheim, Schultz
Nays: 0 - None
Absent And Not Voting: 1 - Takaoka
Motion carried.
VIII. New Business/Communications
A.Other Items
Trustee Koch noted that a group of mayors in the news trying to find a way to work with the State about placement of small cell sites. Municipalities are adamant that placement of these units must be governed and approved by the municipalities where cell companies are looking to increase signal. Village Manager Kalmar stated the Village is working through our lobbyist, the Northwest Municipal Conference and he has spoken to Representative Sente to provide comments and direction on this new law.
Due to the Thanksgiving holiday, Trustee Schultz asked to move the November 21 meeting to November 28. The COW concurred and determined to move the December 5 meeting to December 12.
Trustee Schultz noted Hawthorn Middle School South was hosting a Veteran’s breakfast on November 9.
Trustee Schultz, noted he attended the Vernon Hills High School production of “Curtains' and it was outstanding. Trustee Schultz stated something has to be done in regard to the shootings occurring in this country,
IX. Recess/Adjournment
Motion by Trustee Schultz, second by Trustee Marquardt, to adjourn the Board Meeting.
Ro call vote:
Ayes: 5 - Koch, Hebda, Marquardt, Oppenheim, Schultz
Nays: 0. None
Absent And Not Voting: 1 – Takaoka
Motion carried.
The Village Board meeting was adjourned at 7:48p.m. Approved this 28thday of November 2017
http://www.vernonhills.org/AgendaCenter/ViewFile/Minutes/_11072017-435
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