At a recent meeting, the Round Lake Committee of the Whole discussed the results of the Elected Official Salary Survey.
The committee of the whole is a less-formal meeting of the Round Lake Village Board, during which the trustees can meet to openly discuss matters to be voted on by the board at village board meetings.
Below are the minutes for this meeting, as provided by the committee.
MINUTES
VILLAGE OF ROUND LAKE
COMMITTEE OF THE WHOLE MEETING
June 6, 2016
442 N. Cedar Lake Road
To Follow the Regular Board Meeting
The Regular Board Meeting is 7:00 P.M.
CALL TO ORDER
THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF ROUND LAKE WASCALLED TO ORDER BY DAN MACGILLIS, VILLAGE PRESIDENT AT 7:35 P.M.
1. ROLL CALL
Present: Trustees Foy, Frye, Newby, Rodriguez, Triphahn
Absent: Trustee Kraly
2. APPROVAL OF MINUTES
2.1 Approve the Minutes of the Committee of the Whole Meeting of May 16, 2016
Trustee Rodriguez moved, Seconded by Trustee Newby, to approve the Minutes of the
Committee of the Whole Meeting of May 16, 2016. Upon a unanimous voice vote; the
Mayor declared the motion carried
3. PUBLIC COMMENT
Aavik Patel thanked the board for allowing him, and his father, to ride on the float during theMemorial Day parade. Aavik also thanked the Mayor for attending his graduation ceremonieson May 31st
4. COMMITTEE OF THE WHOLE
? Community Development
? Clerk’s Office
? Human Resources and Finance
o Prevailing Wage Ordinance
Finance Director Frerichs spoke on the subject of the Prevailing Wage Act siting the
purpose of the act and that in the month of July; each public body shall file a certified
copy of an ordinance regarding the prevailing rate of wages as defined in the act.
The Mayor and Board agreed to move to the next Consent Agenda
? Public Works, Facilities and Capital Assets, and Engineering
o Bobcat Skid Steer Purchase
Public Works Director Adam Wedoff requested permission to purchase a S70 Bobcat
Skid Steer, which is 36” wide and comes with a 44” wide bucket, 48” wide snow
blower and 48” wide angle broom. The smaller machine will allow staff to efficiently
work in tight areas during the snow season. He also stated that the broom and snow
blower will be utilized for snow removal on sidewalks during the winter. The Village
currently has a 72” machine, which works fine, but is too large to clear snow on some
sidewalks which can be as narrow at 48”. He stated that Bobcat is the only company
COTW Minutes June 6, 2016 Page 2
that makes a skid steer small enough to fit down a 48” wide sidewalk and Atlas
Bobcat is the only dealer in our area, therefore, he recommends purchasing the
machine sole source from Atlas Bobcat. Under discussion it was asked about the
machines use with uneven sidewalks whereas PWD Wedoff stated that the broom
attachment can be used for those areas.
The Mayor and Board agreed to move to the next Consent Agenda
o Door Replacements at Well #3
PW Director Wedoff recommended accepting a proposal from Overhead Door of
Lake and McHenry Counties to replace the steel doors at the Well#3 building. The
doors are rusting and are difficult to open and close.
The Mayor and Board agreed to move to the next Consent Agenda
o Fence Installation at Public Works Facility
PWD Wedoff recommended hiring Shogren Fence Inc. to install a chain link fence
around the back property of the PW facility. The area contains the salt barn, anti-ice
liquids tank & pump, piles of debris, woodchips and miscellaneous brick and block.
Staff feels this area should be fenced in to protect Village assets, limit liability of
injury should someone walk into the area.
The Mayor and Board agreed to move to the next Consent Agenda
? Special Events
o National Night Out - Discussed at the Regular Board
? Building and Zoning
? Police
? Administration
o Elected Official Salary
Village Administrator Shields discussed the reason for review of the salaries, the
survey that had been completed and the general analysis of the survey results. Also
discussed had been the position salary changes and overall budget status. The salary
of the Clerk had been discussed verses the duties. It was mentioned that over the years
the clerks responsibilities have moved to others in the office, whereas that role had
been responsible for conducting reviews of office staff amongst other things. The
Clerk mentioned that she currently puts in between 12-15 hours a week sometimes
more depending on the week and with the new structure the hourly pay would be
between $5.38 & $6.73 respectively and named off a few of the items her positon
currently is responsible for. It was mentioned by VA Shields that the roll of the Clerk
would be that of taking minutes and making sure Ordinances & Resolutions are
completed properly and not be responsible for some items she currently does, such as
ordering supplies. It was asked if there is a job description currently in place, it was
stated there was not, but it would be in the ordinance.
The Mayor and Board agreed to move to the next Consent Agenda
COTW Minutes June 6, 2016 Page 3
o Mosquito Management Program
Village Administrator Shields stated that he received several proposals from Clarke
Environmental; two were way over our budget and two were not enough to service
our needs. The one in the middle came in under budget and is the same as last year. If
needed additional tablets could be purchased, depending on the need. The Mayor also
stated that information will be placed on the website encouraging residents to also do
their part to help combat the mosquito’s, such as removing standing water or perhaps
spraying their yard.
The Mayor and Board agreed to move to the next Consent Agenda
o 57 Acres & Land Use Agreement
VA Shields provided a rough draft of the proposed Land Development agreement for
the 57 acre site between the Village and DA Development LLC. He reiterated that
the agreement had been done by staff based on examples and both the Village
Attorney and Mr. Powell have yet to review. A review of the draft will be done with
possible additions such as berms, tree locations etc. After review of the agreement it
will be brought back to the board, either at the COTW level or Regular Board for
consideration.
o BYOB Ordinance
VA Shields stated that the Village needs an ordinance and create a new classification
of liquor licenses, for BYO “Bring Your Own” establishments. He stated that one of
the stipulations in the ordinance is that it must be a restaurant that is served by
waiters/waitresses. Under discussion it was asked about a cork fee, which was stated
it would be the holder of the licenses discretion as to what to charge. It was also asked
about any unused beverage, how is that transported in a vehicle. It was mentioned that
it would need to be recorked and then sealed in a tamperproof bag which is then
placed in a trunk or back of a vehicle to transport back to their home. Discussion was
held regarding the licensees shall not rent or least the premises to a for profit vendor,
so no entry, cover or access ticket charges are permitted at Class E licensed
establishments.
The Mayor and Board agreed to move to the next Consent Agenda
5. SUGGESTED NEW TOPICS
Trustee Frye inquired about the dead trees within the Village and the progress of the removal of them.
Public Works Director Wedoff stated that work is being done in the Bright Meadows area of the
Village whereas Trustee Frye inquired about the Parkview neighborhood. PWD Wedoff stated that
neighborhood has been awarded a grant for the removal of the trees, however the state budget needs
to pass first in order to proceed.
6. EXECUTIVE SESSION
None
7. ADJOURN
Motion by Trustee Triphahn, Seconded by Trustee Frye to adjourn the Committee of the Whole
meeting at 8:14 P.M. Upon a unanimous voice vote, the Mayor declared the motion carried.
COTW Minutes June 6, 2016 Page 4
APPROVED: June 20, 2016
__________________________ _________________________
Patricia C. Blauvelt Daniel MacGillis
Village Clerk Village President
Alerts Sign-up