Deerfield Public Library Board of Trustees met Wednesday, Nov. 16.
The Deerfield Public Library Board of Trustees meets in the Board Room at 7 N. Waukegan Road at 7 p.m. on the third Wednesday of each month. This meeting is open to the public.
Here are the minutes as provided by Deerfield Public Library:
Deerfield Public Library Board of Trustees Regular Meeting Minutes November 16, 2016
1. ROLL CALL AND CALL TO ORDER President Maureen Wener called the meeting to order at 7:00 p.m., in the Board Room, 920 Waukegan Road, Deerfield, IL.
Present Board Members: Maureen Wener - President, Seth Schriftman-Treasurer, Ron Simon, Mike Goldberg, Howard Handler and Jean Reuther. Staff: Amy Falasz-Peterson, Library Director, and Kelly DeCorrevont, Business Manager. Bill Seiden, Willage Liaison.
Ms. Jean Reuther commented on the appealing and eye catching cover of the latest issue of Browsing.
2. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD, and CORRESPONDENCE Nore.
3. APPROVAL OF MINUTES
a. October 19, 2016 Regular Meeting MOTION: Mr. Seth Schriftman made a motion to approve the Regular Meeting minutes, seconded by Mr. Ron Simon. Wote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, amd Jean Reuther. The motion was approved.
4, CONSENT AGENDA ADOPTION
a. October Financials: Balance Sheet, Revenues and Expenses MOTION: Mr. Simon made a motion to approve the September Financials, seconded by Mr.
Schriftman. Wote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jean Reuther. The motion was approved.
5. TREASURER REPORT
a. List of November checks and payments for approval (ACTION) Mr, Schriftman presented the outstanding list of checks to be approved for payment, which included:
-Electronic Payments, 4 ACHS, WinTrust S 211.64 -Petty Cash Checks 554-560, Bank Financial S 20122 -AP Checks 1661 through 1731, 6 ACHs, WinTrust S 686,941.65
The total amount presented for approval S 687,354.51
MOTION: Mr. Schriftman made a motion to approve the list of checks and payments, seconded by Mr. Goldberg. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jean Reuther.
The motion was approved.
Mr. Schriftman reported that he, Ms. Wener, Ms. Falasz-Peterson, and Ms. DeCorrevont attended the Village Budget Hearing at the Village Board Meeting on November 7. We will attend the Tax Levy Hearing on November 21 as well.
Ms. Wener reported that she attended the ILA Conference in October. At one of the sessions, she learned that board committees can approve their own minutes and will be asked to report at the subsequent board meetings. Mr. Handler asked if there is a time limit to how long before minutes must be approved. Committees could get in a cycle of having meetings to approve minutes and there would minutes from that meeting. Ms. Falasz-Peterson reported that she will look into this and report to the board at the next meeting.
6. Policy Committee Report
Mr. Goldberg reported that the Policy Committee met on October 19, 2016. Several policies were discussed and are recommended for approval at this board meeting.
a. Recommendation of Approval of Laptop Use Policy (ACTION) MOTION: Mr. Goldberg made a motion to adopt the Laptop Use Policy, seconded by Mr. Handler. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jeam Reuther. The motion was approved.
b. Recommendation of Approval of Board Game and Puzzle Policy (ACTION)
Ms. Falasz-Peterson explained that this is a new policy. Ms. Reuther asked how staff would account for missing pieces in the games. Ms. Falasz-Peterson reported that staff will weigh the game upon return. Mr. Handler suggested having user key in the games that lists the components.
MOTION: Mr. Goldberg made a motion to approve the Board Game and Puzzle Policy, seconded by Ms. Reuther. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jean Reuther.
The motion was approved.
7. VILLAGE LIASON REPORT
Mr. Bill Seiden reported on news from the Village.
8. LBRARY DIRECTOR REPORT
d. Holiday Party Update b. Highlights from Director's Written Report
Ms. Falasz-Peterson discussed the Holiday Party planning is underway and reminded the Board to RSVP. Mr. Handler asked about potentially examining how the library does registration for programs. Mr. Handler expressed his concern that we might be potentially missing people who want to register when they see Browsing but forget about the registration date. Ms. Reuther pointed out the Senior Center and Park District follow the same protocol with registration. Ms. Falasz-Peterson reported that she is unclear to the history of the registration process, however, she believes that staff felt this was the most fair and equitable way to have registration for library programs. Mr. Simon stated that he believes this is the fairest way to do program registration. Mr. Goldberg mentioned there were no complaints to his knowledge.
Ms. Falasz-Peterson reported that staff has started to add floor plan maps in the offices, along with the library's address and telephone number. This is a recommended safety feature. Additionally, multiple departments are working on shifting adult non-fiction. Finally, since Browsing arrived in homes, the Library has received a number of telephone calls for appointments and information about the new Digital Media Lab. We are very pleased with the initia response.
Ms. Reuther said she loved how the Library had Cubs Spirit with staff and in the library.
9. OLD BUSINESS
a. Strategic Plan implementation Update The Friends have pledged up to $15,000 for a Baby Garden. Ms. Reuther asked for an explanation about the Baby Garden. Ms. Falasz-Peterson reported that the staff is working on developing a Building Maintenance Plan.
10. Executive Sessions 5 ILCS 120/2 c (21) Semi-Annual Review of Historical Minutes both written and recorded of previous meetings held in Executive Session
MOTION: Mr. Goldberg made a motion to postpone the review the semi-annual review of the minutes, seconded by Ms. Schriftman. Vote: 6 Yes - Maureen Wener, Seth Schriftman, Ron Simon, Mike Goldberg, Howard Handler, and Jean Reuther. The motion was approved.
11. ADJOURNMENT The meeting was adjourned by Mr. Goldberg at 7:48 p.m., seconded by Ms. Wener,
Upcoming Board meetings: December 14, 2016 at 7 p.m.
Minutes approved by the Board
Ken Abosch, Secretary