Lincolnshire Committee of the Whole met Monday, Dec. 12.
Here are the minutes as provided by Lincolnshire:
MINUTES
COMMITTEE OF THE WHOLE MEETING
Monday, December 12, 2016
ROLL CALL Mayor Brandt called the meeting to order at 7:44 p.m. and Village Clerk Mastandrea called the Roll.
2.0 APPROVAL OF MINUTES
2.1 Acceptance of the November 28, 2016 Committee of the Whole Meeting
Minutes
The minutes of the November 28, 2016 Committee of the Whole Meeting were approved as submitted.
3.0 ITEMS OF GENERAL BUSINESS
3.1 Planning, Zoning and Land Use
3.11 Preliminary Evaluation of a Proposed Commercial Development for the Property Located at the Northwest Corner of Milwaukee Avenue & Olde Half Day Road Encompassing the Following Addresses: 220, 240 and 15444 Olde Half Day Road and 1 Indian Creek Drive (Keystone Ventures, LLC) Including the Following Requests:
• Annexation and Rezoning of 15444 Olde Half Day Road from R1 Single-Family Residential to B1 Retail Business District
• Rezoning 240/250 Olde Half Day Road and 1 Indian Creek Road from R1 Single Family Residential to B1 Retail Business District
• Special Use for a Planned Unit Development for 220, 240, 250 and 15444 Olde Half Day Road as well as 1 Indian Creek Road
Economic Development Coordinator Zozulya provided a summary of preliminary evaluation of a proposed commercial development for the property located at the northwest corner of Milwaukee Avenue and Olde Half Day Road. Economic Development Coordinator Zozulya stated the proposed site would be anchored by Buona Beef restaurant with a drive-thru. The Architectural Review Board (ARB) will be required to review the proposed project for design purposes. Following the ARB recommendation, the Village Board will hold a Public Hearing and discussion regarding the annexation, rezoning from R1 to B1, as well as a Special Use for a PUD.
Mr. Tim Hague with Keystone Ventures, contract purchaser for the proposed project, introduced himself and Mr. John Hague with Hague Architecture. Mr. Tim Hague provided background information related to the proposed anchor tenant, Buona Beef.
Trustee Feldman asked if there was any concern with parking for Half Day Elementary School if the proposed project is approved. Village Manager Burke stated the school has an agreement with the library for overflow parking.
Trustee McDonough stated an Ordinance is in place preventing a liquor license if the location is too close to a school and asked if this would be a problem for Buona Beef. Village Attorney Simon noted state law would allow a liquor license in this location; the ordinance was consistent with state law. Economic Development Coordinator Zozulya clarified that the sale of alcohol would have to be 50% or greater of the overall business to trigger the restriction.
Mr. Tim Hague introduced past projects Keystone Ventures has developed. Mr. Tim Hague provided a presentation regarding the proposed commercial development for the property located at the northwest corner of Milwaukee Avenue and Olde Half Day Road.
Trustee McDonough asked if there would be table service at the proposed restaurant. Mr. Tim Hague stated Buona Beef would be a typical fast casual restaurant; ordering would be done at the counter and food would be brought out to the table.
Trustee Hancock asked if the developer had concerns regarding the orientation of the buildings in front and parking in back. Mr. Tim Hague stated Keystone Ventures has had good success with this type of orientation and provided examples of successful projects they have done with this type of orientation noting they use multiple entrances as a result.
Mayor Brandt asked if the reason the project could not have egress from Milwaukee was because of the creek. Mr. Tim Hague confirmed IDOT would not allow any curb cuts on Milwaukee Ave.
Trustee McDonough asked how delivery services were handled when this orientation was used in other developments. Mr. Tim Hague stated they try to regulate this from a timing standpoint; before the businesses are open and when the parking lots are not crowded, trying to identify particular areas that are called out for loading.
Trustee Feldman asked if there would be a walkway along the perimeter. Mr. Tim Hague confirmed there would be a walkway put in and operational fronts to the buildings. Mr. Tim Hague stated Buona Beef would have an outdoor patio facing Milwaukee Ave.
Trustee Hancock asked if there was any availability to use Indian Creek Drive for access to the daycare. Mr. Tim Hague stated they have decided against it due to the residential nature.
Trustee Hancock asked if a traffic study would be done as part of the proposed project. Mr. Tim Hague noted they fully intend to have a traffic study done. A brief conversation regarding traffic impact followed.
Trustee McDonough asked if they had a guestimate of the number of daycare drop-offs and pick-ups. Mr. Tim Hague stated he did not have the numbers at this time and would like the daycare to come back and speak to that. Mayor Brandt asked if there was any other type of use if the daycare is not deemed an acceptable use. Mr. Tim Hague stated his opinion the daycare is a complimentary use and there is already interest from the daycare. Trustee Feldman asked if they had any prospects for the other proposed buildings. Mr. Tim Hague stated fast casual restaurants uses would be desired.
A conversation regarding the financial abilities of Keystone Ventures followed.
Mayor Brandt provided some suggestions related to what the Village desires regarding materials and presenting to the ARB.
Trustee Servi asked if it would benefit the Village to approach IDOT for a right-in and right-out of Milwaukee. Assistant Public Works Director/Village Engineer Dittrich stated there is no room on Milwaukee Ave. for this.
Trustee Hancock noted concern regarding the site location, the amount of restaurants already in the area, and the location of the two tenant buildings. A discussion regarding the location of the two tenant buildings not yet planned for occupancy followed.
Trustee Hancock suggested a softer entrance be put in once traffic turns off of Milwaukee Ave.
A conversation regarding time frames of the proposed project and possible conflicts with the school construction schedule followed.
Village Attorney Simon asked if the petitioner was looking for a simple annexation or would they seek an annexation agreement. Mr. TimHague stated they would want an agreement that mirrored the PUD approvals.
It was the consensus of the Board to refer this to the Architectural Review Board.
3.12 Consideration of an Amendment to Title 8, Chapter 6, Section 15 of the Lincolnshire Village Code Pertaining to Construction of Utility Facilities in the Public Rights-of-Way, Location of Facilities (Village of Lincolnshire)
Assistant Village Manager/Community & Economic Development Director Letendre provided a summary of the proposed amendment to the Village Code pertaining to construction of utility facilities in the public right-of-way, location of facilities. This is a staff driven initiative to better control installation of small cellular and personal wireless facilities within the Village right-of-way.
There was a consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.2 Finance and Administration
3.3 Public Works
3.31 Consideration and Discussion of Village Staff Recommendation
Regarding the Des Plaines River Berm and Riverwoods Subdivision Drainage Issues (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided a presentation regarding the Des Plaines River berm and Riverwoods Subdivision drainage issues. Staff recommends updating the Village’s policy on the maintenance of the Des Plaines River Berm and how it is incorporated into the Villages Flood Response Policy in a manner that clearly communicates the berm is on private property and as such, any maintenance of the berm is the responsibility of the respective property owners.
Trustee Feldman asked if all residents have to participate in the berm improvements/upkeep to make it work. Assistant Public Works Director/Village Engineer Dittrich stated if the Village decided to get involved it would have to be all or nothing.
Trustee Feldman noted the sewers are full and asked how the drainage system would work. Assistant Public Works Director/Village Engineer Dittrich stated the existing drainage system drains the streets and once the river comes up there are valves and gates on it to stop the water from backflowing in. The study would look at enlarging the pipes so there would be some storage for additional water in the pipes and not backup onto the streets.
Trustee Hancock asked how the berm was created originally. Assistant Public Works Director/Village Engineer Dittrich stated the berm was put in prior to the days when permits were required.
There was a consensus of the Board to approve staff recommendation to update the Village’s policy on the maintenance of the Des Plaines River Berm and how it is incorporated into the Villages Flood Response Policy in a manner that clearly communicates the berm is on private property and as such, any maintenance of the berm is the responsibility of the respective property owners.
3.32 Consideration and Discussion Regarding Staff Recommended
Updates to the Natural Hazards Mitigation Plan (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided a presentation of staff recommended updates to the Natural Hazards Mitigation Plan and requested Board direction regarding the proposed updates. Recommended updates include a mitigation assistants program to be shared with residents, Village participation in the StormReady Program, reference the plan in the 10 year Capital Plan, update Des Plaines River flooding items and Village mapping, develop Emergency Action Plans for Village Facilities, and get involved in other planning initiatives.
Trustee McDonough suggested adding the term approved in the application process with the proposed mitigation assistance program with the residents.
Trustee Leider noted the proposed updates seem to be excessive and suggested cutting down the list and putting more focus on priorities.
Trustee Hancock stated he was not clear on what the benefits of the proposed Plan would be. Assistant Public Works Director/Village Engineer Dittrich stated the original goal in 2014, was to create the plan since there was incentive put out by federal emergency response agencies for local municipalities to create these plans. Once the County approved their plan, they were eligible for certain funds for planning and mitigation of everything included in the plan. Therefore, the reason for the plan is to receive funds for assistance. Village Manager Burke added this is part of the Community Rating System, which is a system FEMA oversees and the rating the Village obtains from FEMA for this system attaches to the residents flood insurance rates and premiums. Back in 2014, the Board agreed to pursue the development of the Hazard Mitigation Plan with the hope the Village would have an improvement in the rating to reduce these rates and premiums.
Trustee Leider asked if the plan has goals and is required to be updated each year. Assistant Public Works Director/Village Engineer Dittrich stated for the Village to be a part of the program a requirement is to update the plan goals each year.
There was a consensus of the Board to prepare a focus document regarding updating the Natural Hazards Mitigation Plan and present it to the Board at a future Board Meeting.
3.4 Public Safety
3.41 Consideration and Discussion of an Amendment to Section 3-3-2-6
of Title 3-3, Liquor Control, for the Creation and Issuance of a Class “B” Liquor License for Grab Restaurants Inc. (Marigold Maison)
Chief of Police Leonas recommended approval of the proposed ordinance amending the liquor control for the creation and issuance of a Class “B” liquor license for Grab Restaurants Inc. for Marigold Maison.
There was a consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.5 Parks and Recreation
3.51 Consideration of Park Board Recommendation to the Village Board
Regarding Request for Skate Park at North Park (Village of Lincolnshire)
Public Works Director Woodbury provided a summary and update of a Park Board recommendation for a resident request for a skate park at North Park. Staff recommends conducting a comprehensive Park Survey to be included in the 2017 spring Newsletter to gauge community interest in a skate park and all amenities.
Mayor Brandt noted concern with approving a skate park at North Park stating she did not feel there was room for this amenity and the Park was not designed for this type of amenity. Mayor Brandt stated the resident presentation was well done and her recommendation was to have the skate park at another location with a private enterprise getting involved in building the park. Mayor Brandt noted additional concern with not having a park district to maintain the park if built. Mayor Brandt stated she was not in favor of getting a survey done if the remaining Board members were not in favor of the park.
Trustee Leider stated he would not be in favor due to recent budget discussions and infrastructure needs of the Village.
Trustee Hancock noted he was not in support of a survey being done and if more residents came forward this could be revisited.
A discussion regarding the need for a skate park in Lincolnshire followed.
Mayor Brands suggested staff provide the residents who presented the skate park with business contacts for possible support of a skate park.
Trustee McDonough suggested putting this in a future park survey.
There was a consensus of the Board not to move forward with the survey and the skate park.
3.6 Judiciary and Personnel
4.0 UNFINISHED BUSINESS
5.0 NEW BUSINESS
Trustee Leider stated he received a comment from a resident stating appreciation the bike path along Riverwoods Road had been clean to allow the children to walk back and forth to school.
6.0 EXECUTIVE SESSION
7.0 ADJOURNMENT
Trustee McDonough moved and Trustee Servi seconded the motion to adjourn. Upon a voice vote, the motion was approved unanimously and Mayor Brandt declared the meeting adjourned at 9:12 p.m.
Respectfully submitted,
VILLAGE OF LINCOLNSHIRE
Barbara Mastandrea Village Clerk
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