Village of Round Lake Beach Finance Committee met March 20.
Here is the minutes as provided by the Committee:
1. Committee Members: Chairperson Trustee Husk, Trustee
Benes, Trustee Nickles and Mayor Hill
2. Call to Order 6:01 p.m., by Trustee Benes
Members Present: Trustee Benes and Mayor Hill
Members Absent: Trustee Husk and Trustee Nickles
Others in Attendance: Village Administrator Kilbane; Finance Director Bueso;
Trustee Wallace; Village Clerk Cleveland; Trustee Valadez
(6:24); and Trustee Butler (6:27)
3. Approval of Agenda A motion was made by Mayor Hill and seconded by Trustee
Benes to approve the agenda. All ayes, motion carried.
4. Approval of Minutes A motion was made by Mayor Hill and seconded by Trustee
Benes to approve the minutes with no corrections for the
January 16, 2017 Finance Committee Meeting. All ayes,
motion carried.
5. Scheduled Business
A. FY2018 Budget
Finance Director Bueso presented highlights of the FY2018 Budget. The total
FY2018 Budget is $32,194,259. The public hearing will be March 27, 2017 at
6:45pm.
A motion was made by Mayor Hill and seconded by Trustee Benes to approve the
Fiscal Year 2018 Annual Budget after the Budget Hearing on the March 27, 2017
Board Meeting. All ayes, motion carried.
B. CSC Recording Solutions Agreement
Finance Director Bueso presented information on CSC Recording Solutions and
electronically filing liens with the Lake County Recorder of Deeds. CSC Recording
Solutions is a County approved system.
A motion was made by Mayor Hill and seconded by Trustee Benes to move item to
the next board meeting for approval for Village staff to enter into an agreement with
CSC Recording Solutions. All ayes, motion carried.
C. IEPA Loan Closing
Finance Director Bueso presented information in regards to the State of Illinois
Environmental Protection Agency Drinking Water Project loan and final loan closing
amendment.
A motion was made by Mayor Hill and seconded by Trustee Benes to move approval
to place on an upcoming Village Board agenda a resolution approving the Mayor to
accept and sign terms of the loan as amended. All ayes, motion carried.
D. Konica Copy Machine Lease
Finance Director Bueso discussed staff recommendation to replace the two copy
machines with expiration dates in June 2017 and the Canon copy machine in
Economic Development with a new 3-year lease agreement with Konica Minolta.
The Village would save approximately $186.07 per month.
A motion was made by Mayor Hill and seconded by Trustee Benes to move approval
to place on an upcoming Village Board agenda a resolution approving Village staff to
enter into an agreement with Konica Minolta. All ayes, motion carried.
E. Surplus Canon Copy Machine
Finance Director Bueso discussed the need to surplus the Canon Color Imagerunner
C3380 copy machine. The copy machine has exceeded its useful life.
A motion was made by Mayor Hill and seconded by Trustee Benes to pass a
resolution declaring the Canon Copy Machine as surplus. All ayes, motion carried.
F. FY2017 Audit Agreement Extension
Finance Director Bueso presented information to exercise option for audit services for
FY2017 with RSM US, LLP.
A motion was made by Mayor Hill and seconded by Trustee Benes to move approval
to place on an upcoming Village Board agenda authorizing Village Staff to exercise
Option Year 1 with RSM US, LLP for FY2017 audit services. All ayes, motion
carried.
G. Heritage Church – Facility User Agreement
Village Administrator Kilbane presented information on the Heritage Church Facility
Use Agreement – First Amendment to begin April 2017. The Amendment is for 3
years with options for year 4 and year 5.
A motion was made by Mayor Hill and seconded by Trustee Benes to move approval
to place on an upcoming Village Board agenda a resolution approving Village staff to
enter into an agreement with Heritage Church. All ayes, motion carried.
H. IMRF Recertification
Finance Director Bueso presented information on the recertification of IMRF
eligibility every two years for elected positions.
A motion was made by Mayor Hill and seconded by Trustee Benes to move approval
to place on an upcoming Village Board agenda a resolution approving the Village
Clerk to certify IMRF Form 6.64 – A Resolution Relating to Participation by Elected
Officials in the Illinois Municipal Retirement Fund. All ayes, motion carried.
6. Other Business
A. Treasurers’ Report
Finance Director Bueso reviewed the Treasurer’s Report for February 2017.
No action was taken, informational purposes only.
B. Finance and Cultural & Civic Center Annual Report
Finance Director Bueso reviewed the Finance and Cultural & Civic Center Annual
Report.
No action was taken, informational purposes only.
7. Public Participation
None
8. Executive Session - Probable Litigation, Land Acquisition, Executive Session
Minutes & Personnel
9. Adjournment
Mayor Hill made a motion seconded by Trustee Benes to adjourn the meeting at 7:04
p.m. All ayes, motion carried.
Minutes approved by the Finance Committee on April 17, 2017
With No Corrections ____
With Corrections _____
(See minutes of meeting for corrections)
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