Village of Lake Barrington Committee of the Whole met April 11.
Here is the minutes provided by the Committee:
Present at Roll Call at 5:00 p.m. were President Richardson and Trustees Burke, Daulton-Lange, Mitchell, Rigby, and Schaller.
Absent: Thompson
Also present were Village Attorney Jim Bateman, Interim Village Administrator Bill Balling, Administrative Assistant Lisa Pena-Tlapa, Accountant Debbie Vernon, Permit Coordinator Erica Rezula, and Communications Consultant Kathleen Scott.
Other Attendees: None
(1) A presentation of Compensation Review and Analysis Report was given in two parts by Acting Administrator Balling and Associate Consultant Adriane Johnson. The first part reviewed the information on a Compensation Program created for the Village and described how the information was gathered. The Compensation Program involved analysis of the data gathered on the five positions of the Village employees. The Board was asked to review the job descriptions and salary recommendations. Discussion related to individual compensation was referred to closed session.
(2) Trustee Rigby gave a presentation of the Draft of the Charitable Giving Guidelines. Trustee Rigby expressed that a newly created policy for how the Village gives donations is needed. The Policy for Donations was reviewed and discussed. In previous conversation with Trustee Rigby, both Ms. Hirsch and Ms. Vernon agreed that the policy is appropriate to address the requests for donations the Village receives. Board action will be taken at the May Regular Meeting.
(3) The Draft of the Employee Policy Manual in its Amended and Rescheduled Form was reviewed by the Board. Attorney Bateman noted and described the changes from the previous version and was discussed by the Board. Attorney Bateman will revise the draft once he receives the information needed to consider the Sick Leave Policy. Board action is scheduled to be taken at the June 7th meeting.
(4) The Board discussed the Authorization for Executive Recruitment and a Recruitment Calendar. President Richardson asked the Board to consider whether WRB LLC or another firm should be used to conduct a search for the Village's new administrator. Recommendations from the Trustees were requested to be sent to Trustee Rigby rather than being discussed further during the meeting. The Recruitment Calendar should launch in May or June to begin the recruiting process for full time Administrator with the plan to have the position filled in late September.
(5) The Farmer's Market at the Market place update was initially tabled since Trustee Thompson was absent but was later discussed when the Board reconvened after closed session. After discussion by the Board, it was decided that the Village would encourage but not financially participate or sponcer in the Farmer's Market.
(6) Trustee Burke gave an update presentation on the Village Economic Development and Communications Plan. Trustee Burke and Mr. Balling updated the Village Board on the Sign and Economic Incentive Grants requested by Angel Water. At the April 11th Board meeting a $7,500 Sign Grant was approved subject to Angel Water submitting certified sign contractor payrolls confirming prevailing wages were paid. At this point Angel Water has not provided paid receipts or certified prevailing wage payroll reports. Angel Water was also advised that the Economic Incentive Grant request for renovation exceeds the limits of the Village Grant Program. Mr. Balling and Trustee Burke will be working with Angel Water to develop alternative funding approaches.
(7) Closed session was moved to the end of the Regular Board Meeting due to lack of time in Committee of the Whole Meeting.
A motion was made by Trustee Schaller, and seconded by Trustee Rigby, to adjourn the meeting. The voice vote was unanimous, the motion carried, and the meeting was adjourned at approximately 6:50 p.m.
http://www.lakebarrington.org/files/documents/VillageBoardMinutes04-11-17041613050517PM1326.pdf
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