Village of Libertyville Board of Trustees met June 13.
Here is the minutes provided by the
President Weppler called to order a meeting of the Board of Trustees at 8:00p.m. in the Village Hall, 118 West Cook. Those present were: President Terry Weppler, Trustees Donna Johnson, Richard Moras, Jay Justice, Scott Adams, Peter Garrity, and Patrick Carey.
Cut Above Awards - Lake Forest Hospital 2016 Cut Above Recipients President Weppler read information on four EMS calls where the following Firefighter/Paramedics and Police Officers performed lifesaving actions with clear thinking to save the lives of four patients. Each received a citation and all were honored by all present.
Firefighter/Paramedics Chris Adams, Cory Conner, Derek Kwong, and Dave Naspinski Firefighter/Paramedics Matt Martin, Eric Reckling, and Jeff Schmidt Firefighter/Paramedic Assistant Chief Bob Key and Libertyville Police Officer Sergio Delao Firefighter Paramedic Kevin Hassenauer and Police Officer Walter Rodriguez
Monarchibutterfly Proclamation
President Weppler proclaimed June 13, 2017 as Mayor's Monarch Day in the Village of Libertyville to raise awareness about monarch butterfly conservation,
Item is Not On The Agenda President Weppler asked if anyone had anything to bring before the Board that was not already listed on the agenda. There were no items.
A resident on Milwaukee Avenue read a statement regarding insect infestation in her apartments in Libertyville. She had contacted the Lake County Health Department and had received her security deposit after the first apartment infestation, She noted that she had incurred moving expenses. He current apartment has an issue with cockroaches, she asked for Village assistance to require landlords to make information materials available to tenants, suggest best practices regarding procedures, and form a collaboration among the health department, the Village, and landlords,
Director of Community Development John Spoden stated that the Village currently has as part of the Village Code, owners’ responsibilities to tenants. At the Mayor's request, Director Spoden will follow up on the issue and review,
Ana Draa, 1020 Ashley Lane, asked for consideration of waiving the vehicle registration sticker for college students who are in town for a short period between semesters,
Omnbus Vote Agenda
A. Minutes of the May 23, 2017 Village Board Meeting B. Bills for Approval C. Resolution 17-R-104: A Resolution to Approve a Contract with Clarke Aquatic Services for the Installation of Bottom Aeration Diffusers in Three (3) Timber Creek Ponds. D. Ordinance 17-O-55: An Ordinance Establishing Prevailing Rate of Wages in Lake
County for Public Works Projects, E. Ordinance 17-O-56: An Ordinance Declaring the Sale or Transfer of Surplus Property. F. Resolution 17-R-105: A Resolution to Approve Traffic Enforcement Agreement - Manchester Square, LLC. G. Resolution 17-R-106: A Resolution to Approve a Local Public Agency
Agreement for Federal Participation with the Illinois Department of Transportation and a Professional Services Agreement with Civiltech Engineering Inc. for the Golf Road FAU Project, H. Resolution 17-R-107: A Resolution to Approve the Use of Village Property -
America Needs Fatima. I. Resolution 17-R-108: A Resolution to Approve a Raffle License-Maristella.
Trustee Johnson moved to adopt the items listed on the Omnibus Vote Agenda in a single group pursuant to the omnibus vote procedures of the Libertyville Municipal Code. Trustee Moras seconded. The Mayor asked for Board and public comments and there was none. The motion carried on roll call vote as follows: r
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Report Of The Plan Commission (PC 16-31, PC 16-32, PC 16-34, AND PC 16-34) - 200,216 and 400 W. Lake Street Mayor Weppler explained that Swanson Development LLC is requesting approval of a Map Amendment, Special Use Permit, Planned Development Concept Plan, and Preliminary Plat of Subdivision for the property at 216 and 400 Lake Street, and a portion of the abutting property owned by the Village of Libertyville. The petitioner appeared before the Plan Commission at their meetings of October 10, 2016, December 12, 2016, March 13, 2017, and April 24, 2017. The 400 Lake Street property is currently zoned R-8, Multiple Family Residential District and the Village property is zoned R-6, Single Family Residential District and C-1, Downtown Core Commercial District.
The initial proposal for development included 28 duplex/townhomes and two, 4 story apartment buildings each with 54 dwelling units for a total of 136 proposed units. As a result of the Plan Commission review process, the duplexes along Lake Street were altered to single family homes, the duplexes altered to row homes, and the apartments consolidated into one building. The proposal breaks down into 4 single-family homes, 34 row homes, and a 56-unit apartment building for a total of 94 units. The Plan Commission reviewed that the proposed density of 94 units is well under the existing zoning density for the Trimm parcel which could be as high as 130 dwelling units,
As outlined during the hearing sessions, a portion of the 400 Lake Street property contains contaminated soils from a previous factory use. The petitioner has testified that they will treat and then remove any contaminated soil from the site.
As a part of the development, the applicant is proposing a land swap with the Village. If the project is approved on the conceptual level by the Village Board, legal descriptions of the land swap areas will be created and a formal appraisal determined for the two properties.
The Plan Commission recommends Village Board of Trustees approval of a Map Amendment to reZone approximately 2.8 acres of land from C-1, Downtown Core Commercial District and R-6, Single Family Residential District to R-8, Multiple Family Residential District passed with a vote of 7 - 0, Motions to recommend Village Board of Trustees approval of a Special Use Permit and Planned Development Concept Plan passed with votes of 7 - 0, subject to the conditions listed in the Report of the Plan Commission. A motion to recommend Village Board of Trustees approval of the Preliminary Plat also passed with a vote of 7- 0.
Mayor Weppler then introduced Mr. Rick Swanson who provided a presentation on the various changes that have occurred in the development design resulting in the most recent design. He asked for questions.
Mayor Weppler asked if District 70 School Superintendent Guy Schumacher had been contacted regarding the impact of the development to the School District. Mr. Swanson stated that he had talked with the superintendent, and although children will reside in the new development, he believes it appeals more to empty nesters and young millennials. The Mayor also expressed concern with the loss of parking spaces on the eastern tip of the design for train station parking and asked that the loss of spaces be reviewed.
Trustee Johnson asked for clarification regarding guest parking. Mr. Swanson said that two spaces would be available behind the garages of the townhomes and parallel parking would be available for townhome and single-family homes.
Trustee Justice complimented Mr. Swanson on the design and asked if the prices of the housing would be affordable, Mr. Swanson stated that the market rate would be applied to the apartments, and he was waiting to see how sales would go for the Parkside development before establishing home prices.
Trustee Adams stated that the project is very nice, but he is still concerned with traffic issues.
Trustee Garrity stated that this was the third design for the site, and he questioned if less density would work for the numbers required. Mr. Swanson stated that he is renting square footage not number of units, and with the popular location, he was confident in sales. Trustee Garrity stated that he appreciated the process of containing the contamination. Mr. Swanson stated that having done their own environmental study, they were able to identify the size of the plume and found no impact on the aquifer. They will chemically treat the soil, remove it safely, and replace it with clean soil.
Trustee Carey stated that he appreciated the time spent to get the development right. He agreed with the Mayor about adjusting the parking space numbers. Mr. Swanson stated that they would review and add spaces if possible.
Trustee Johnson asked that the amenities be of high quality, and Mr. Swanson stated that he chose an arts and crafts style with a casual country feel, and the amenities would complement the designs.
Trustee Moras noted that the Village Board is approving a concept and preliminary plan at this point. Director of Community Development John Spoden stated that the process is about half way completed.
Ann Coburn, 1122 Loyola Drive, stated that the small yard signs used to inform residents of plans, do not explain what the plans are regarding the train station. She asked that email alerts be considered as well as information in the Village Views. She also expressed concern with the scope of the development and additional parking issues on Lake Street, The Mayor explained that a previous settlement agreement provided that a maximum of 130 units could be built on the property, so this design is far less dense. He also stated that the Village could not send email notification unless a resident signs up to receive information.
Trustee Johnson asked if the signs could be enlarged, and discussed at the Streets Committee. Director Spoden stated that larger signs are now required.
Ana Draa, 1020 Ashley Lane, stated that people want to be involved and suggested that the developments be numbered on signs that correspond to website information. The Mayor noted that improved information on the website would hopefully help. Ms. Draa then asked for a timeline on the train station construction. Administrator Christopher Clark stated that with Metra reviews, the project should go out for bids in 20-30 days. He added that Metra has been a good partner in the project.
Dan Timm stated that he is pleased with the plan that began in 1992 and preferred the plan for less density. He also inquired as to the potential re-location of the train station to alleviate traffic congestion on Milwaukee Avenue.
The Mayor explained that the train station could not be moved unless the station was moved to Winchester Road, which was not feasible. Since this project is a station rebuild, Metra funds are available. The Village Board considered the Plan Commission recommendations in separate motions.
Map Amendment (PC16-31) Trustee Justice moved to concur with the recommendation of the Plan Commission in PC 16-31 to approve a Map Amendment for the rezoning of approximately 2.8 acres of land from the C-1 Downtown Core Commercial District and R-6 Single Family Residential District to R-8 Multiple Family Residential District, Trustee Johnson seconded. The Mayor asked for Board and public comments and there was none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Special Use Permit for a Planned Development (PC 16-32) Trustee Johnson moved to concur with the recommendation of the Plan Commission to approve a Special Use Permit for a Planned Development with respect to PC 16-32, subject to the conditions set forth in the report of the Plan Commission. Trustee Moras seconded. Trustee Moras seconded. The Mayor asked for Board and public comments and there were none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Planned Development Concept Plan (PC 16-33) Trustee Garrity moved to concur with the recommendation of the Plan Commission to approve a Planned Development Concept Plan with respect to PC 16-33, subject to the conditions wet forth in the report of the Plan Commission. Trustee Adams seconded. The Mayor asked for Board and public comments and there were none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Preliminary Plat of Subdivision (PC 16-34) Trustee Adams moved to concur with the recommendation of the Plan Commission to approve a Preliminary Plat of Subdivision with respect to PC 16-34, subject to the conditions set forth in the report of the Plan Commission. Trustee Johnson seconded. The Mayor asked for Board and public comments and there were none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Resolution: 17-R-109 - A Resolution to Purchase Five Police Department Ford Interceptor Utility Vehicles President Weppler explained that the Fiscal Year 2017/18 Budget provides $116,000 in the Fleet Services & Replacement Fund (Account # 30-0000-6-782) for the purchase of five replacement Ford Interceptor Utility vehicles for the Police Department. The new Ford Interceptor Utility vehicles will replace the current units, which are up for replacement based upon the previously approved rotation cycle. Three bids were received for the replacement Ford Interceptor Utility vehicles were:
Vendor Name Total Price NWMC Contract Currie Motors Frankfort Inc. S114,236 Illinois State Bid Landmark Ford Inc. $117,592 Local Dealer Napleton Ford $121,116
Village Staff recommended the purchase of the new Ford Interceptor vehicles through the Northwest Municipal Conference Cooperative Purchasing program from Currie Motors of Frankfort IL, who provided the lowest bid at $28,559 per vehicle. One of the five Ford Interceptors being replaced was totaled last February in an accident caused by a non-Village vehicle and the replacement cost will be reimbursed through insurance.
Village staff recommended approval of the attached resolution to award the purchase of the five replacement Ford Interceptor Utility vehicles to Currie Motors in the amount of $142,795 (Account it 30-0000-6-782) and authorize the execution of the purchase by the Village Administrator.
The Mayor asked for questions and comments. He stated that he preferred buying locally, but acknowledged the low bid and fiscal responsibility.
Trustee Carey moved to approve the resolution to purchase five Police Department Interceptor Utility vehicles. Trustee Justice seconded. The Mayor asked for Board and public comments and there were none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: Nome
Resolution No. 17-O-110: A Resolution to Purchase a Ford Escape from Currie Motors - Mayor Weppler noted that the Fiscal Year 2017/18 Budget provides $26,500 in the Fleet Services & Replacement Fund for the purchase of a replacement Fire Department Ford Escape (Unit #4694). The new Ford Escape will replace the current unit, which is ten years old (2007 model). Two bids were received for the replacement Ford Escape:
NWMC Contract Currie Motors $22,481 Local Dealer Napleton Ford $23,637
Village Staff recommended the purchase of the new Ford Escape through the Northwest Municipal Conference Purchasing Cooperative contract with Currie Motors of Frankfort IL, for $22,481 and recommended approval of the resolution to award the purchase of the replacement Ford Escape to Currie Motors in the amount of $22,481 (Account # 30-0000-6-782) and authorize the execution of the purchase by the Village Administrator.
The Mayor asked for questions and comments. Trustee Justice asked if Crown Victorias are now obsolete. Police Chief Clint Herdegen stated that the Ford Explorer had replaced the Crown Victoria. Police Officers prefer the higher profile, and the Explorer is safer in bad weather. He added that maintenance has been solid.
Trustee Moras moved to approve the resolution to purchase of a Fire Department replacement Ford Escape from Currie Motors. Trustee Carey seconded. The Mayor asked for Board and public comments and there were none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Resolution No. 17-R-111: A Resolution to Waive Formal Biding Process, Award Contract to Fab Tech Wastewater Solutions, LLC for WWTP Clarifiers 3 and 4 Rehabilitation Project Mayor Weppler reported that on April 25, 2017 by approval of a resolution, the Village Board rejected a single bid received in the amount of $384,000 for the rehabilitation of Clarifier #3 and #4 at the Wastewater Plant, The engineer's estimate/budget for the project was $225,500. The proposed work included replacing the effluent troughs, baffles, skimmer assembly and weirs with stainless steel and painting of the two 45-foot diameter clarifiers.
As directed by the Village Board, staff modified the scope of the project and asked for an A36 carbon steel product to be used instead of stainless steel. This work was bid as an alternate as part of a larger project and this resulted in a price of $457,058, which is not recommended for acceptance.
In discussions that have been ongoing with the original bidder whose price was rejected in April, Fab Tech Wastewater Solutions LLC has offered a proposal to rehabilitate Clarifiers #3 & #4 under the revised scope (A36 carbon steel vs. stainless steel) at a cost of $239,500. Staff does not see any advantages in re-bidding the project a third time. Sufficient funds are available in the Water and Sewer Capital Improvements Fund/WWTP Improvements (Acct. # 20-2024-6-750) to complete the project.
Staff recommended waiving the competitive bidding process, accepting the proposal from Fab Tech Wastewater Solutions, L.L.C. for $239,500, and authorizing execution of the contract by the Village Administrator for the WWTP Clarifiers #3 & #4 Rehabilitation.
The Mayor then asked for questions and comments. Responding to a question from Trustee Garrity, Public Works Director Paul Kendzior stated that this was a very advantageous bid.
Trustee Johnson moved to approve the resolution to waive competitive bidding and award a contract to Fab Tech Wastewater Solutions, LLC for the WWTP Clarifiers #3 and #4 Rehabilitation Project. Trustee Adams seconded. The Mayor asked for Board and public comments and there were none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Resolution No. 17-R-112: A Resolution Approving the Solicitation of Bids for Construction of the Libertyville Downtown Train Station Mayor Weppler explained that the Village contracted with R. M. Swanson Architects to assist in the site planning and design drawings for the new Libertyville Downtown Train Station. Approval from the Village Board was requested at this time for a request for construction bids with the goal of beginning this construction project in the 2017/2018 Fiscal Year.
Documents were provided by R. M. Swanson of site design plans as well as the estimated cost of work for this project. The estimated cost is $1,090,839.75, and includes a 5% construction contingency. The 2017-2018 proposed Village Budget Commuter Parking Fund (Acct. # 140000-6-790000) provides for $1,200,000 for project costs, and Metra has agreed to provide an estimated $300,000 contribution to the construction costs for the improved station.
Staff recommended approving a resolution directing Staff to request construction bids for the Libertyville Downtown Train Station. The Mayor explained that Metra had assured $200,000 toward the project, but Administrator Clark’s prior contacts with Metra had garnered $300,000 for the train station remodeling. Responding to a resident, the Mayor noted that savings funds from the Commuter Parking fees, along with the Metra contribution, would be used to remodel the station. The station, not remodeled since the 1970s, would be much improved.
Trustee Justice moved to approve the resolution for the solicitation of bids for construction of the Libertyville Downtown Train Station. Trustee Garrity seconded. The Mayor asked for Board and public comments and there were none. The motion carried on roll call vote as follows:
Ayes: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
Nays: None
Petitions And Communecations
Mayor Weppler announced the following:
o Libertyville Days Festival will be Thursday, June 15 through Sunday, June 18, 2017 o The Libertyville Days Parade will be held on Saturday, June 17, 2017 at 10:00 a.m. The
Village Board will be riding the fire truck and should meet at 9:30 a.m. in the AudioSmith/Hansa Coffee parking lot o The Appearance Review Commission will meet at 7:00 p.m. on Monday, June 19, 2017 o The Parking Commission will meet at 10:00 a.m. on Tuesday, June 20, 2017 o The Economic Development Commission will met at 7:30 a.m. on Wednesday, June 21, 2017
o The Plan Commission/Zoning Board of Appeals will meet at 7:00 p.m. on Monday, June 26, 2017 The Streets Committee will meet at 7:00 p.m. on Tuesday, June 27, 2017 The Village Board will meet at 8:00 p.m. on Tuesday, June 27, 2017
Executive Session
The Mayor stated the need for the Village Board to meet in Executive Session to discuss Closed Session Minutes, Review (5 LCS 120/2(c)(21), Personnel 5 ILCS 120/2(c)(1) and Collective Bargaining 5 ILCS 120/2(c)(2). Trustee Johnson moved to go into Executive Session, and Trustee Carey seconded. The motion carried on a unanimous voice vote at 9:58 p.m.
Adjournment
The Board returned to the regular meeting at 10:53 p.m., and with no further business, Trustee Johnson moved to adjourn the regular Village Board meeting and Trustee Adams seconded, and the motion carried on a unanimous voice vote.
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