Village of Lake Zurich Board of Trustees met July 17.
Village of Lake Zurich Board of Trustees met July 17.
Here is the agenda provided by the Board:
1. Call to Order
2. Roll Call: Mayor Thomas Poynton, Trustee Jim Beaudoin, Trustee Mary Beth Euker, Trustee John Shaw, Trustee Marc Spacone, Trustee Jonathan Sprawka, Trustee Greg Weider.
3. Pledge of Allegiance
4. Public Comment
(This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees.)
5. President’s Report / Community Update
(This is an opportunity for the Mayor to report on matters of interest to the Village.)
A. Lifesaving Award Presented to Police Officer Struga / Emergency Responders
B. Proclamation for Vince TeRonde’s Retirement
C. Advice and Consent to Appoint Citizen Volunteer Mike Muir to Planning & Zoning Commission
6. Consent Agenda
(These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any member of the Board)
A. Approval of Minutes of the Village Board Meeting, June 19, 2017
B. Approval of Semi-Monthly Warrant Register Dated July 17, 2017 Totaling $1,056,773.85
C. Ratification of Semi-Monthly Warrant Register Dated July 3, 2017 Totaling $310,983.70
D. West Main Street Utility Relocation Agreements with Private Property Owners at 15 West Main Street, 83 West Main Street, 105 West Main Street, and 5 Lakeview Place and ComEd for $622,566.40, Comcast for $132,163.74, AT&T for $17,627.38 and Contract Approval with M&R Electrical Contractors Inc. for $24,250 for Overall Project Budget Not to Exceed $875,607.52
Summary: In order to facilitate downtown development projects on Block A and Block C, Staff is proposing work agreements with ComEd, Comcast and AT&T to bury the existing overhead utilities along West Main Street. The Village will receive $270,000 from Foxford Homes to fund the relocation of utilities adjacent to the Block C parcel, which has received final approval to proceed with the development of 48 apartments in two buildings. The Village must coordinate the reconnection of private utility services with four private property owners and one Village-owned property within the project zone that must be converted to underground services. Staff recommends a contract with M&R Electrical Contractors for the private utility relocation work. The four agreements with ComEd, Comcast, AT&T, and M&R Electrical Contractors, plus a 10% project contingency, results in an overall project budget of $875,607.52.
E. Resolution for Route 12 and Route 22 Road Closure for the Divas 5k and 15k Event on Sunday, October 15, 2017 (Assign Reso. #2017-7-012)
Summary: The Divas 5K and 15k event has been approved by the Village Board and is scheduled to run on Sunday, October 15, 2017 at Paulus Park. The proposed Resolution authorizes a request to the Illinois Department of Transportation to close a portion of Route 22, Midlothian Road, Old McHenry Road, and Route 12 from the hours of 5 am – 1 pm on October 15.
F. Special Event Request for Boy Scouts Overnight Camping Event at Paulus Park on Saturday, August 26 – 27, 2017
Summary: The Boy Scouts of America have requested the use of Paulus Park for an overnight camping event for approximately 200 people on Saturday August 26 – 27, 2017. The Park Advisory Board and Village Staff recommend approval of this event.
G. Ordinance Amending Title 3 of Chapter 3 of the Village of Lake Zurich Municipal Code to Increase the Number of Authorized Liquor Licenses (Class A and Class V – May’s Lounge) (Assign Ord. #2017-7-207)
Summary: May’s Lounge at 1003 South Rand Road has requested Class A and Class V liquor licenses for the ability to sell alcoholic beverages for consumption on-premises and off-premises when such sales are complementary to the service of food and the operation of up to five video gaming terminals.
H. Agreement between the Lake Property Owners Association and the Village of Lake Zurich for Law Enforcement Services on the Private Lake of Lake Zurich
Summary: Staff is proposing an updated five-year agreement with the LPOA for police boat patrols from Memorial Day through Labor Day. The updated agreement reduces the number of patrol hours, includes an annual “boat fee” that will cover fuel, maintenance and repair, with the balance contributing toward future replacement of a new boat. Police shall patrol the lake no more than 300 hours each year, primarily on weekends and holidays, with the LPOA reimbursing the Village between $7,000 and $8,000 annually.
I. Ordinance Amending Title 7, Chapter 4 of the Village of Lake Zurich Municipal Code Regarding the Lake of Lake Zurich (Assign Ord. #2017-7-208)
Summary: The Village has been working with residents from the Lake Property Owners Association (LPOA) on an updated agreement for the Village’s lake patrol services and to more accurately reflect expectations for municipal services while promoting the safety of all users of the private lake waters. The proposed Ordinance will amend the Code to establish a $300 fine for motorized watercraft and $50 fine for non-motorized watercraft that use the lake without a LPOA permit.
J. Ratification of Agreement with Berger Excavating to Proceed with Emergency Sewer Repairs in the Amount Not-to-Exceed $500,000
Summary: On June 18, 2017, Public Works crews responded to a sewer overflow on Deerpath Road. Due to the depth of excavation required to perform repairs on the 21-inch sanitary main, the Village contracted with Berger Excavating. A sinkhole developed in the road above the sewer line, caused by a failure of the concrete pipe due to severe deterioration. The degraded condition of the sewer pipe requires the replacement of the entire 475-foot section with new PVC pipe, which is expected to cost approximately $500,000.
Recommended Action: Motion to approve the Consent Agenda as presented. (Roll Call Vote)
7. Old Business
(This agenda item includes matters for action by the Board of Trustees.)
None at this time.
8. New Business
(This agenda item includes matters coming to the Board of Trustees for discussion and possible action.)
A. Presentation of Comprehensive Annual Financial Report for Fiscal Year 2016b (Trustee Beaudoin)
Summary: State law requires the Village to publish, within six months of the closing of the fiscal year, a complete set of financial statements presented in conformity with generally accepted auditing standards by a firm of licensed certified public accounts. The Village has completed the annual audit with a clean opinion and hereby submits the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended December 31, 2016. Sikitch representatives will be in attendance to present an overview of the CAFR.
Recommended Action: A motion to approve and accept the Comprehensive Annual Financial Report for the fiscal year ended December 31, 2016.
B. Courtesy Review of Life Storage, 300 East Route 22, to Amend the Special Use Permit to Allow a Limited Display of Storage Lockers (Trustee Sprawka)
Summary: The applicant for 300 Main Street LZ, LLC, on behalf of Life Storage, is requesting an amendment to the Special Use Permit for a self-storage facility to amend a condition pertaining to the visibility of storage lockers from the public right-of-way along Route 22. Approval of the Special Use Permit was granted via Ordinance by the Village Board on September 6, 2016. The Board previously raised concerns that any visibility of the storage lockers would detract from the character of the property as seen from Route 22. Should the Board agree to the amendment, a future public hearing before the Planning & Zoning Commission would be required.
Recommended Action: Staff recommends the Village Board provide feedback on the request to change the building elevation of the office portion to allow for the proposed limited display area and highlight any further areas of concern to the developer.
C. Courtesy Review of Truenorth Redevelopment of the Former Omega Restaurant Property at 449 South Rand Road for a Shell Gas Station (Trustee Sprawka)
Summary: The applicant for Truenorth Energy is proposing the redevelopment of the 1.08 acre site on the northwest corner of Route 12 and Route 22. This development would require a Special Use Permit, but is allowed within the B-3 Zoning District. The owner of this property is in active negotiations with Truenorth to redevelop the property with a 12-vehicle gas station operated by Shell, along with a 3,500 square foot convenience store. The gas station is proposed at the approximate mid-point of Route 12 as it traverses through the Village of Lake Zurich and is primarily intended to serve southbound traffic along Route 12 and westbound traffic along Route 22.
Recommended Action: Staff recommends the Village Board provide feedback on the proposed land use and highlight any further areas of concern to the developer.
9. Trustee Reports
(This is an opportunity for Trustees to report on matters of interest to the Board of Trustees.)
10. Village Manager’s Report
(This is an opportunity for the Village Manager to report on matters of interest to the Board of Trustees.)
A. Monthly Data Metric Reports
11. Attorney’s Report
(This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.)
12. Department Head Reports
(This is an opportunity for department heads to report on matters of interest to the Board of Trustees.)
A. Finance Department Annual Treasurer’s Report
(Next regularly scheduled Village Board meeting on Monday, August 7, 2017)