Village of Mundelein Board met Oct. 23.
Here is the minutes provided by the Board:
CALL TO ORDER
The 3152nd Regular Meeting of the Board of Trustees of the Village of Mundelein was held on Monday, October 23, 2017 at 300 Plaza Circle, Mundelein. Mayor Lentz called the meeting to order at 6:48PM.
ATTENDANCE
Clerk Timmerman took the roll. It indicated the following:
Board Attendance
PRESENT: Trustees Abernathy, Black, Meier, Rekus and Russell; Mayor Lentz
ABSENT: Trustee Semple
Village Attendance
Deputy Police Chief Hansen, Finance Director Haywood, Chief Deputy Fire Chief Lark, Village Administrator Lobaito, Attorney Marino, Community Development Director Orenchuk and Building Director Schubkegel.
Mayor Lentz announced that Trustee Semple is absent due to a business trip.
PLEDGE OF ALLEGIANCE
The Honorary Color Guard presented the colors and Mayor Lentz led the Pledge of Allegiance.
Motion to move Presentations/Awards immediately after the Pledge of Allegiance
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Scott Black, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
PRESENTATIONS/AWARDS
Veterans Day Commemoration Ceremony
Mayor Lentz provided background on the Village's Veterans Ceremonies, noting that 23 World War II veterans were honored in 2015, 13 Korean War veterans were honored in 2016 and over 50 Vietnam War veterans will be honored tonight. He mentioned local public servants who are Vietnam War veterans: former mayor Colin McRae, former trustee Jim Nutschnig and Park & Recreation District Treasurer Wally Frasier. He expressed appreciation to Bernard Voit of Libertyville VFW Post 8741 for the donation of lapel pins; Mary Carmody and the Midwest Veterans Closet, and Jim McArdle and the Patriots Motorcycle Club.
Mayor Lentz spoke of the importance of honoring the service, sacrifice and commitment of all military personnel from any era. He also mentioned the difficulties endured by veterans' families and thanked them on behalf of the Village of Mundelein. Mayor Lentz then read the Proclamation recognizing veterans of the Vietnam War during the federal commemoration of the 50th anniversary of the war.
Mayor Lentz then presented proclamations and lapel pins to the Vietnam War veterans in attendance.
APPROVAL OF MINUTES
Board of Trustees ‐ Committee of the Whole ‐ Oct 2, 2017 6:00 PM
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Bill Rekus, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Board of Trustees ‐ Regular Meeting ‐ Oct 9, 2017 7:00 PM
RESULT: CARRIED [UNANIMOUS]
MOVER: Kerston Russell, Trustee
SECONDER: Robin Meier, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
PUBLIC COMMENTARY
Mayor Lentz opened the floor to public commentary.
Bill Allen drew the Board's attention to two roads with dangerous curves, one on South Seymour Avenue and one on Chestnut Street. He described both as unsafe for emergency vehicles and in need of No Parking signs. Trustee Meier interjected that the curve on Chestnut is particularly problematic due to the width of the street, the angle of the curve, the inability to see ahead and the number of parked cars. Mayor Lentz and Administrator Lobaito confirmed that both streets will be reviewed.
Mike Flynn of the Mundelein Vernon Hills Rotary Club thanked the Village for including "End Polio Now Week" on the agenda. He detailed Rotary's efforts, along with the United Nations and the World Health Organization, to eradicate it. He also stated that the Mundelein Vernon Hills Rotary Club is in the process of their annual dictionary distribution to all 3rd graders.
Mayor Lentz closed the floor to public commentary.
MAYOR'S REPORT
Mayoral Proclamation ‐‐ End Polio Now Week, October 22‐29, 2017
Mayor Lentz read the Proclamation.
Motion to approve the Mayor's appointment of Yossi Bonomo to the Economic Development Commission
RESULT: CARRIED [UNANIMOUS]
MOVER: Kerston Russell, Trustee
SECONDER: Dawn Abernathy, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Motion to approve the Mayor's appointment of Casey Cline to the Economic Development Commission
RESULT: CARRIED [UNANIMOUS]
MOVER: Kerston Russell, Trustee
SECONDER: Scott Black, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Trustee Russell commented that it is good to get "new blood" on commissions and confirmed that he looks forward to outstanding contributions from both Mr. Bonomo and Mr. Cline.
TRUSTEE REPORTS
Community and Economic Development Committee (Abernathy, Russell, Meier)
Carmel Catholic High School (Ordinance No. 17‐10‐52)
Motion to accept the Plan Commission Minutes and Findings of Fact.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Scott Black, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Carmel Catholic High School
Motion to accept the Plan Commission’s Recommendations
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Scott Black, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Carmel Catholic High School
Motion to pass an Ordinance granting a variation to permit a 45‐foot flagpole on the property at Carmel Catholic High School, 1 Carmel Parkway, Mundelein, Illinois.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Scott Black, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Motion to move the item regarding Reinders Inc. to the November 13, 2017 agenda.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Scott Black, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Motion to adopt a Resolution approving Preliminary Plat of Reinders Subdivision and Final Plat of Reinders Subdivision for Reinders Inc. at 911 and 913 Tower Road, Mundelein, Illinois.
RESULT: REMOVED FROM AGENDA
403 Emerson Lane ‐ Variations (Ordinance No. 17‐10‐53)
Motion to pass an Ordinance approving certain variations for 403 Emerson Lane.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Scott Black, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Urban Land Institute Technical Assistance Panel Application (Resolution No. 17‐10‐72)
Motion to adopt a Resolution Approving and Authorizing the Execution of the Urban Land Institute’s Technical Assistance Panel Application to Review the Townline Road Corridor.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Kerston Russell, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Lake County Grant Application – Environmental Phase I & II Analysis (Resolution No. 17‐10‐73)
Motion to adopt a Resolution Approving and Authorizing the Participation in the Lake County Brownfield Coalition for the Purpose to Pursue Brownfield Assessment Grant Program Applications and Funding between the Village of Mundelein and Lake County, Illinois.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Kerston Russell, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Chairman Abernathy reported the following new businesses:
‐Barreca Blacktop Sealcoating Inc., 921 Tower Road
‐Most Faded Barber Shop, 535 North Lake Street
Chairman Abernathy reported the following events:
1) Public Works & Engineering is holding a Snow & Ice Control Open House on November 11, 9:00AM‐11:30AM, 440 E. Crystal Street.
2) The free Boo Bash celebration will be held October 28, 4:00‐7:00PM at Community Center and Community Park.
3) The Police Department is hosting a Meat Raffle to benefit Special Olympics at Hitz Pizza on November 12, 11:00AM‐3:00PM.
4) Daylight Saving Time ends on November 4 and residents are urged to change smoke detector batteries.
Public Works Committee (Russell, Meier, Black)
Intergovernmental Agreement‐‐Quiet Zone Recertification (Resolution No. 17‐10‐74)
Motion to Adopt a Resolution to Authorize the Mayor and Village Clerk to sign the Intergovernmental Agreement between the County of Lake, the Villages of Antioch, Lake Villa, Round Lake Beach, Grayslake, Libertyville, Vernon Hills, Buffalo Grove and Wheeling, and the Village of Mundelein for the Initial Work toward recertification of the Existing Quiet Zone Corridor along the Canadian National Railroad Right‐of‐Way.
Trustee Meier explained that recertification is necessary due to construction at several crossings.
RESULT: CARRIED [UNANIMOUS]
MOVER: Kerston Russell, Trustee
SECONDER: Dawn Abernathy, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Contractual Snow Removal (Resolution No. 17‐10‐75)
Motion to adopt a Resolution to authorize staff to execute an Amendment to the Contractual Snow Removal Services Agreement with Acres Group to include additional work
zones for the 2017‐18 winter season.
RESULT: CARRIED [UNANIMOUS]
MOVER: Kerston Russell, Trustee
SECONDER: Robin Meier, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Finance Committee (Semple, Abernathy, Rekus)
Trustee Black Separated Bill for Approval
Motion to approve the payment of bills, as indicated on the Disbursement Pending Report dated 10/23/17 for Trustee Black in the amount of $105.02 for reimbursement of expenses at IML Conference.
RESULT: CARRIED [4 TO 0]
MOVER: Dawn Abernathy, Trustee
SECONDER: Robin Meier, Trustee
AYES: Rekus, Russell, Abernathy, Meier
ABSTAIN: Black
ABSENT / NOT VOTING: Semple
AT&T Separated Bills for Approval
Motion to approve the payment of bills, as indicated on the Disbursement Pending Report for:
Dated Vendor Name Invoice Totaling
10/23/17 AT&T $2,259.34
10/23/17 AT&T Mobility $1,196.83
RESULT: CARRIED [4 TO 0]
MOVER: Dawn Abernathy, Trustee
SECONDER: Scott Black, Trustee
AYES: Rekus, Russell, Black, Abernathy
ABSTAIN: Meier
ABSENT / NOT VOTING: Semple
Governing Body Bill Approval ‐ October 23, 2017
Motion to approve the payment of bills, as indicated in the Governing Body Report for the period between October 10, 2017, and ending October 23, 2017, in the amount of $1,094,021.02.
Mayor Lentz reminded residents that the complete bill pay list is always available in PDF form on the Village website.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Kerston Russell, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Public Safety Committee (Rekus, Semple, Abernathy)
Deputy Police Chief Hansen reported the following:
1) In conjunction with the Midwest Veterans Closet, the Mundelein Police Department collected coats at Mundelein High School and Carmel Catholic High School football games.
2) The 9th Latino Police Academy class will graduate on November 8.
3) The Mundelein Police Department is once again a collection site for Toys for Tots.
Chief Deputy Fire Chief Lark reminded residents to change batteries in smoke alarms, as well as back‐up batteries in carbon monoxide detectors.
Building Committee (Meier, Black, Russell)
Building Fee Policy for Government Organizations, Non‐Profits, and Religious Institutions
Motion to authorize staff to draft an Ordinance establishing a permit fee policy for government organizations, non‐profits, and religious institutions.
Building Director Schubkegel noted that there had previously been no written policy for permit fees and explained that Management Analyst Kellogg researched policies in nearby communities during the formation process. He stated that the following permit fees are recommended:
Government: Fee waived, except for external costs incurred by the Village including water/sewer expansion fees and consultant fees Non‐Profits: Full fee paid Churches: Fee waived up to $1000 per organization, per calendar year, except for external costs incurred by the Village including water/sewer fees and consultant fees.
Trustee Rekus stated that, based on discussions during the Strategic Planning session, his understanding was that there would now be a fee for all permits ("everyone pays"). Administrator Lobaito conceded that there was a "mixed bag" of opinions from the Board and confirmed that the Board can take whatever action they want in light of the research completed by Analyst Kellogg. Mayor Lentz interjected that non‐profits can petition for a fee waiver and Administrator Lobaito confirmed this.
RESULT: CARRIED [UNANIMOUS]
MOVER: Robin Meier, Trustee
SECONDER: Bill Rekus, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Transportation & Infrastructure Committee (Black, Rekus, Semple) – No Report
Other Reports
Trustee Rekus reported that he and Administrator Lobaito have discussed the Village's architectural standards and suggested that perhaps a review could be undertaken by the new Building Committee. Administrator Lobaito provided an explanation of the current monotony code regarding front façades and confirmed that a review would be a good idea. He also provided background on the former Appearance Review Commission, which was dissolved in the interest of streamlining the building process (staff is now responsible). He mentioned the possibility of establishing architectural standards for all new construction and the commercial corridors, noting that it is appropriate to consider "raising the bar" for aesthetics to improve the Village's image.
Trustee Rekus explained that he and Trustee Abernathy were on the Maple Hill negotiating team and stressed that current standards only dictate the front façade of houses but not the sides and backs, which are often visible from roads. He pointed out that standardizing these details would save negotiating time with future developers. He proposed the consideration of a consultant for commercial development if needed but recommended beginning with residential standards.
Mayor Lentz sought and received a consensus to have staff pursue this proposal. Administrator Lobaito confirmed that staff will work with the Building Committee and bring a recommendation back to the Board.
SCHEDULED BUSINESS
Omnibus Vote Items
Resolution Cancelling the December 25, 2017, Board Meeting (Resolution No. 17‐10‐76)
Motion to adopt a Resolution Cancelling the December 25, 2017, Board Meeting.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Kerston Russell, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Morton Salt Purchase Order
Motion to approve a Purchase Order in the amount of $107,100.00 for rock salt for 2017‐2018 season.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Kerston Russell, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Midwest Snow Solutions Purchase Order
Motion to approve a Purchase Order in the amount of $30,000.00 for FY18 Snow Removal Services for multi‐family, commercial and Metra station.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Kerston Russell, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
West Central Municipal Conference Purchase Order
Motion to approve a Purchase Order in the amount of $47,000.00 for 160 trees North Rt. 45 median & uptown streetscape.
Trustee Rekus asked if this is payment for trees already planted or for additional trees. Administrator Lobaito stated that this is for additional trees to be planted in the parkway/median on Route 45 north of Mundelein, as well as 45 replacement trees in the Downtown area.
RESULT: CARRIED [UNANIMOUS]
MOVER: Bill Rekus, Trustee
SECONDER: Robin Meier, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Park Street Restaurant, 14 East Park Street ‐ Change of Ownership (Ordinance No. 17‐10‐54)
Motion to Pass an Ordinance Amending Ordinance No. 04‐12‐69, an Ordinance Regulating the Sale of Alcoholic Liquor in the Village of Mundelein, Illinois.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Kerston Russell, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
Park Street Restaurant, 14 East Park Street ‐ Change of Ownership (Ordinance No. 17‐10‐55)
Motion to Pass an Ordinance Amending Ordinance No. 04‐12‐69, an Ordinance Regulating the Sale of Alcoholic Liquor in the Village of Mundelein, Illinois.
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Kerston Russell, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
VILLAGE STAFF REPORTS
Village Administrator
Administrator Lobaito reported that the Village of Mundelein and the Mundelein Park & Recreation District recently received an Intergovernmental Cooperation award at the Illinois Association of Park Districts’ 2017 Best of the Best Gala. This award recognizes the transfer of property in the Holcomb subdivision to develop a park.
Trustee Meier commented that the public should be able to view these awards and Administrator Lobaito confirmed that dialogue is currently taking place regarding a trophy case in Village Hall.
EXECUTIVE SESSION
Motion to recess into Executive Session to discuss land acquisition or sale of property pursuant to 5ILCS 120, Section 2(C)(5).
RESULT: CARRIED [UNANIMOUS]
MOVER: Scott Black, Trustee
SECONDER: Bill Rekus, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
The 3152nd Regular Meeting was recessed at 8:38PM.
Motion to reconvene Village Board Meeting
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Kerston Russell, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
The 3152nd Regular Meeting was reconvened at 10:12PM.
ATTENDANCE
Clerk Timmerman took the roll. It indicated the following:
Board Attendance
PRESENT: Trustees Abernathy, Black, Meier, Rekus and Russell; Mayor Lentz
ABSENT: Trustee Semple
Village Attendance
Village Administrator Lobaito, Attorney Marino and Community Development Director Orenchuk
ADJOURNMENT
Motion to adjourn the Regular Board Meeting
RESULT: CARRIED [UNANIMOUS]
MOVER: Dawn Abernathy, Trustee
SECONDER: Scott Black, Trustee
AYES: Rekus, Russell, Black, Abernathy, Meier
ABSENT / NOT VOTING: Semple
The 3152nd Regular Meeting was adjourned at 10:13PM.
http://mundeleinvillageil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=1979&Inline=True
Alerts Sign-up