City of Lake Forest City Council met December 4.
City of Lake Forest City Council met December 4.
Here is the agenda provided by the Council:
Call To Order And Roll Call 6:30 pm
Pledge Of Allegiance
Reports Of City Officers
1. Comments By Mayor
A. Approval of a Resolution of Sympathy for former Mayor Rhett Butler
A copy of the Resolution can be found on page 9.
Council Action: Approval of the Resolution
2. Comments By City Manager
3. Comments By Council Members
4. Opportunity For Citizens To Address The City Council On Non-Agenda Items
5. Items For Omnibus Vote Consideration
1. Approval of the November 20, 2017 City Council Meeting Minutes
A copy of the minutes can be found on page 11.
Council Action: Approval of the Minutes
2. Consideration of an Ordinance adopting the second supplement (S-2) to the Code of Ordinances for the City of Lake Forest (waive first reading and grant final approval)
Staff Contact: Margaret Boyer, City Clerk (810.3674)
Purpose And Action Requested: Staff is recommending approval of the second supplement to the City of Lake Forest, Code of Ordinances.
Background/Discussion: In 2013 the City entered into a contract with American Legal Publishing to review, edit and compile the City code. A draft copy of the code and a list of questions were returned to the City in early March 2014. Staff had an opportunity to review sections. At that time, Staff made two types of recommended changes, *minor and **substantive. Only minor changes were submitted to American Legal Publishing and the City received a finished copy of the code on December 18, 2014. On January 20, 2015, City Council granted final approval of an Ordinance adopting an updated City Code with legislation through September 2, 2014.
In May 2016, the City Council granted approval of an Ordinance adopting the first supplement that included legislation through April 20, 2015. The substantive changes that were submitted were then seen by the City Council throughout the remainder of 2016. (Some examples include Traffic, Parks and Playgrounds, Health and Sanitation, Streets and Sidewalks and Development related provisions)
Reviewed; Date; Comments:
City Council; 12/4/2017; Pending approval of an Ordinance adopting the second Supplement (S-2) to the Code of Ordinances for the City of Lake Forest including legislation through December 5, 2016 ** the substantive recommended changes are included
City Council; 5/16/2016; The City Council grants final approval of an Ordinance adopting first supplement (S-1) to the Lake Forest Code of Ordinances through April 20, 2015 *the minor recommended changes are included
City Council; 1/20/2015 12/18/2014; The City Council hears first reading and grants final approval of Ordinance that allows for the revising, amending, restating codifying and compiling of existing Ordinances with legislation through 9/2/2014
Staff/Council Liaisons; ; Continues review of draft and submits minor and substantive changes
City Council; 3/2014; Draft Code delivered to the City
City Council; 12/1/2013; City enters into a contract with American Legal Publishing to review, edit and compile the City Code
Per the contract, staff has supplied American Legal Publishing with legislation through December 5, 2016 and includes Ordinance 2016-76. A copy of the Ordinance adopting the second supplement can be found beginning on page 18. Due to the volume of the supporting documents, they are available for review at City Hall. Upon final approval the Code will also be updated on the City’s website.
Council Action: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance adopting the second Supplement (S-2) to the Code of Ordinances for the City of Lake Forest.
3. Award of Contract for The City of Lake Forest to join the Municipal Partnership Initiative Tree Pruning Services for 2017
Staff Contact: Corey Wierema, City Forester/Forestry Supervisor, 810-3564
Purpose And Action Requested: Staff is requesting City Council approval for the City of Lake Forest to join the Municipal Partnership Initiative (MPI) Tree Pruning contract, and enter into a contract with Advance Tree Care Inc.
Background/Discussion: Tree pruning is one the most important components in maintaining a healthy urban forest. Pruning removes dead and/or competing branches to encourage healthy new growth and maturation. The process maximizes a tree’s value and maintains its numerous environmental and community benefits, among which are increased property values.
City staff has previously briefed the City Council on MPI, a program that takes advantage of economies of scale for securing low bid prices among neighboring municipalities which bid similar projects each year. This year, the City will be joining three other communities (Glenview, Highland Park and Kenilworth) to take part in the MPI Tree Pruning contract for 2017.
The City plans to contractually prune approximately 1,200 trees totaling 18,000 inches under this contract for 2017/2018. This work will extend the functional lifespan of the City’s trees and delay long-term expenses associated with the removal and replacement of unhealthy trees.
Budget/Fiscal Impact: The MPI Tree Pruning contract has been in place since 2015 and is renewable for three years with the option to renew for two additional one-year periods. By joining the MPI, the City will save approximately $3,000 to $4,000 per year (based on previous year’s contract pricing) on necessary tree pruning. If awarded, work on this project is expected to be completed in one month. Forestry staff will provide daily oversight and quality control.
FY2018 Funding Source; Amount Budgeted; Amount Requested; Budgeted? Y/N:
Fund 220 Forestry Operations; $34,000; $34,000; Y
Council Action: Award of Contract for The City of Lake Forest to join the Municipal Partnership Initiative Tree Pruning Services for 2017
4. Authorization to Dispose of City Property
Staff Contact: Michael Thomas, Director of Public Works (810-3540)
Purpose And Action Requested: Staff is requesting City Council authorization to dispose of surplus equipment. Per Administrative Directive 3-2, any item staff believes has a current value of $4,000 or more requires City Council approval to sell. The items are sold via the public bidding process with all of the required posting, public viewing and sealed bid requirements fulfilled. The invitation to bid was placed on the City’s website, printed in the Chicago Tribune, and mailed to over 300+ registered landscapers, forestry, and construction companies on file. Anyone is allowed to submit a sealed bid and all items must be paid via cash or cashier’s check.
Background/Discussion: The only piece being sold this fall with a value of $4,000 or more is a 2001 Ford F-550, 36’ tower truck. The unit has accrued over 110,000 miles and was authorized to be replaced by City Council in April, 2016. The replacement truck was not received until early 2017 and the vendor selling the new truck did not accept trade-in equipment. Therefore the unit was placed out to bid to be sold to highest bidder.
The bid opening for the sale of this truck occurred on Wednesday, November 29, 2017 and the highest bid is being recommended for City Council approval:
Bidder Name Amount
Utility Dynamics $14,000
Rob January $ 5,110
John Baldwin $ 4,500
N. Shore Truck & Eqpt. $ 3,855
Fred Hamburg $ 1,002
Budget/Fiscal Impact: Per Section 3.10 of Administrative Directive 3-2, all revenues received from the sale of this tower truck will be credited to the Capital Fund from which the truck was purchased and carried in inventory.
Council Action: Staff requests authorization to dispose of City property to the highest bidder, Utility Dynamics, for the sale of the Streets tower truck as noted above. Proceeds of the sale will be deposited into the Capital Fund.
Council Action: Approval of the four (4) Omnibus items as presented
1. Consideration of a Recommendation from the Plan Commission in Support of a Special Use Permit Authorizing a Car Wash and Gas Station as Components of a Commercial Development Proposed on the Southeast Corner of Everett and Waukegan Roads. (First Reading of an Ordinance)
Presented by: Catherine Czerniak, Director of Community Development (810-3504)
Purpose And Action Requested: Based on a recommendation from the Plan Commission, the City Council is asked to consider first reading of an ordinance approving a Special Use Permit to allow Waterway Carwash to redevelop the 1-1/2 acre parcel located on the southeast corner of Everett and Waukegan Roads with a carwash, gas station and convenience store.
Background And Discussion: The property proposed for redevelopment is configured in an L-shape with the narrower portion of the site extending toward the corner of Everett and Waukegan Roads. Redevelopment of this site, including landscaping of the streetscape, has long been anticipated to improve the appearance of the southern entrance to the business district along Waukegan Road and to provide increased services to residents in the surrounding area.
For many years, the property was the site of a gas station, near the corner, and a garden supply store; both of which vacated the site more than ten years ago. The site has remained unused since then. In 2008, the City approved a plan for redevelopment of the site with two buildings totaling 18,400 square feet of retail and service business space, 75 parking spaces and a drive-thru associated with a drug store. Due to the economic downturn, the redevelopment of the site did not proceed. In 2011, the property was acquired by IP Properties, the local Stuart family, as a long term investment. IP Properties intends to retain ownership of the site. Waterway Carwash would redevelop the property and operate on the site under a long term lease.
Overview of Current Proposal-
Waterway Carwash proposes to redevelop the site with a high quality car wash, gas station and convenience store. A single 7,800 square foot building is proposed to house the car wash and retail space. Five islands with gas pumps are proposed on the southern portion of the site. The car wash tunnel is oriented south to north through the site with the exit located at the north end of the site, near Everett Road. Finishing stations are located beyond the exit from the car wash tunnel and direct traffic away from Everett Road. The convenience store faces Waukegan Road. Thirty-five parking spaces are proposed on the site for employees and customers. Currently, there are six access points to the site, two from Everett Road and four from Waukegan Road. As directed by IDOT, three of the existing access points will be eliminated, of the three remaining access points, two curb cuts will be located on Waukegan Road and one on Everett Road.
Review To Date:
Reviewed; Date; Comments:
Plan Commission; 11/8/2017; Public Hearing Closed Recommendation forwarded to the City Council subject to conditions.
Plan Commission; 3/8/2017; Public Hearing Continued Commission voiced conceptual support for the petition subject to further due diligence.
Plan Commission; 10/22/2015; Public Hearing Opened Commission directed revisions to the site plan to mitigate impacts on surrounding properties, further due diligence on various issues and directed the petitioner to seek input from IDOT on ingress/egress.
At each meeting, the Plan Commission heard a significant amount of public testimony and received written testimony and petitions as well. With few exceptions, the testimony was in opposition to the proposed use; primarily the carwash. Concerns included, but were not limited to, off-site noise impacts, traffic congestion, traffic and pedestrian safety, and the appropriateness of the proposed development for the site. Correspondence received since the November 8 Plan Commission meeting was made available to the City Council.
At the conclusion of the public hearing, the Commission voted 4 to 2 to recommend approval of the Special Use Permit to the City Council incorporating various revisions to the plan in response to the concerns raised and conditions of approval. A summary of the key measures put in place to address the concerns raised during the review process is provided below.
▪ Elongation of the carwash tunnel by 25’ to allow the blower (the noise generating mechanical equipment) to be recessed into the center of the tunnel rather than located near the exit door as normally occurs.
▪ Construction of additional sound baffling walls around the blowers in the center of the carwash tunnel.
▪ Installation of sound attenuating materials in the tunnel space just beyond the blowers and before the exit door to further buffer the noise from the blowers.
▪ Installation and use of high speed, automated doors at both the entrance and exit to the car wash tunnel.
▪ Installation of a10’ solid fence along the east and south property lines along with landscape screening.
▪ Improvements including landscape enhancements on neighboring properties to the east and south, if desired by neighboring owners, and the installation of sound mitigating glass in windows on neighboring properties.
▪ Reduction of operating hours from those originally proposed and normally followed at other Waterway locations.
▪ Relocation of trash/recycling area away from the east property line.
▪ Installation of lights that direct all light downward and are equipped with shields to block light spillover on to the neighboring properties.
The draft Ordinance and the site plan is included in the Council packet beginning on page 20. The complete record for this petition was provided to the City Council and is available for review in the Community Development Department.
Budget/Fiscal Impact: A preliminary estimate of annual revenues that the City would anticipate receiving as a result of the proposed development is provided below.
▪ Property tax $21,000
▪ Sales tax – fuel sales $37,500
▪ Sales tax – store sales $ 3,500
▪ Water/Sewer $28,000 Total $90,000
Council Action: If determined to be appropriate by the City Council, approve first reading of an ordinance granting a Special Use Permit authorizing a carwash and gas station and approving the overall redevelopment plan presented by Waterway Carwash for property located on the southeast corner of Everett and Waukegan Roads.
Direct the Building Review Board to consider the design aspects of the project and upon completion of the review, direct the Board to forward a recommendation to the City Council for consideration.
7. New Business
8. Additional Items For Council Discussion
1. Executive Session pursuant to 5ILCS 120/2 (c), (5), The City Council will be discussing the consideration of Land Acquisition and 5ILCS 120/2 (c), (6), The City Council will be discussing the disposition of property and the consideration for the sale or lease of property owned by the Public Body and 5 ILCS 120/2 (c), (2), The City Council will be discussing personnel.
Adjournment into Executive Session
Reconvene Into Regular Session