Village of Libertyville Board of Trustees met November 14.
Here is the minutes as provided by the board:
President Weppler called to order a meeting of the Board of Trustees at 8:00 p.m, in the Village Hall, 118 West Cook. Those present were: President Terry Weppler, Trustees Donna Johnson, Richard Moras, Jay Justice, Scott Adams, Peter Garrity, and Patrick Carey.
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Proclamation: LHS Soccer Team
President Weppler presented a proclamation recognizing the Libertyville High School soccer team's second place in the State of Illinois. Players and coaches were present to accept the Village’s congratulations on a great season.
Federal Services Update - Magen Ryan, District Director for Congressman Brad Schneider
Ms. Ryan addressed the Village Board offering assistance with any federal issue the Village might have, noting that no issue was too small. She noted the quarterly meeting to be held in Libertyville from 3:00 to 5:00 p.m. at Cook Memorial Library as well as regular office hours in Lincolnshire on Mondays-Fridays from 9:00 a.m. to 5:00 p.m. She also provided the contact information for the Congressman's office.
Item is not on the Agenda
President Weppler asked if anyone had anything to bring before the Board that was not already listed on the agenda.
Anna Draa, 1020 Ashley Lane presented information regarding a resident application to serve on Village commissions or committees. She stated the availability of an application would provide a way for people to serve the community and provide the Village with interested residents when a vacancy occurs. President Weppler stated that information regarding commissions and committees is available on the Village website.
Michael Dornik, 428 Carter, addressed the Board regarding item 3H on the Omnibus Vote Agenda. He was concerned with excavation, safety concerns, and the impact on his mother's property. President Weppler suggested deferring the item until further clarification.
Omnibus Vote Agenda
President Weppler introduced the Omnibus Vote Agenda, deferring item 3H and asked if there were any other items to be removed for separate discussion.
Omnibus Vote Agenda
A. Minutes of the October 24, 2017 Village Board Meeting
B. Bills for Approval
C. ORDINANCE NO. 17-O-87: An Ordinance Declaring Surplus Property
D. RESOLUTION NO. 17-R-206: A Resolution Approving a Proposal for Design Services with Root Engineering for HVAC design at Village Hall
E. ORDINANCE NO. 17-O-88: An Ordinance to Amend the Admissions Agreement for CLCJAWA Regarding the Villages of Volo and Wauconda
F. ORDINANCE NO. 17-O-89: An Ordinance Amending Chapter 2 of the Municipal Code Regarding the Fine Arts Commission
G. RESOLUTION NO. 17-R-207: A Resolution to Approve an Intergovernmental Agreement with Mundelein to Share a Ladder Tower Truck
H. Consideration of a Resolution to Approve a License Agreement to Authorize a Private Storm Sewer in the Public Right-of-Way for 418 Carter Street - DEFERRED
I. ORDINANCE NO. 17-O-90: An Ordinance Amending Chapter 23 of the Municipal Code Regarding No Parking Restrictions on Hough Street
J. RESOLUTION NO. 17-R-208: A Resolution to Approve Maintenance Work within the State right-of-way
K. ORDINANCE NO. 17-0-91: An Ordinance to Further Restrict Stopping, Standing and Parking on Sunset Drive, Forest Lane, Laurel Avenue, Homewood Avenue, Elm Court and Dawes Street
Trustee Johnson moved to adopt items A-G and I-K listed on the Omnibus Vote Agenda in a single group pursuant to the omnibus vote procedures of the Libertyville Municipal Code. Trustee Moras seconded. President Weppler asked for further Board or public comment. Trustee Justice asked for clarification on Item 3D regarding $4,800 for construction management. Deputy Administrator Amidei explained that there may be internal management of the construction. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
NAYS: None
Truth in Taxation Public Hearing: 2017 Property Tax Levies Corporate and Special Purpose Levy
President Weppler explained on November 3, 2017, the Village Board met as a Committee of the Whole to discuss the 2017 property tax levy. The Corporate levy funds fire protection, streets and bridges, recreation and parks, pensions, and other government services. Based upon review of the multi-year financial plan, the Village Board recommends a Corporate and special purpose levy in the amount of $6,243,634. This represents a 2.67% increase over last year's extension.
While not subject to a cap, the proposed property tax extended for Special Recreation for 2017 is $144,000 and for General Obligations Bonds funding the Road Improvement Program is $1,619,644, after abatement.
The estimated total property taxes to be levied for 2017 are $10,487.222 and the estimated amount to be extended after abatement is $8,007,278. The impact on a $500,000 home is an approximate $16 increase compared to last year. The Village portion of a taxpayer's total property tax bill is approximately 8.7%.
Following the Public Hearing, Staff will prepare an ordinance adopting the Tax Year 2017 property tax levy for consideration at the November 28, 2017 Village Board Meeting.
President Weppler opened the Public Hearing at 8:25 p.m. and closed it when there were no comments. Trustee Moras stated his frustration with the State of Illinois and the Truth in Taxation requirements,
Truth in Taxation Public Hearing: 2017 Property Tax Levies SSA #1 (Timber Creek)
President Weppler stated that in the establishing Ordinance 94-O-17, an Ordinance Establishing the Timber Creek Special Service Area, the Village provides special services for the operation, upkeep, maintenance, repair, renewal, replacement, rehabilitation, reconstruction, alteration, safekeeping, and improvement of one monument style public directional sign at the entrance and related landscaping, the stormwater management retention basins necessary to serve the Timber Creek Subdivision, and the property designated as Outlots A, C and E. In order to produce revenue required to cover the cost of providing these Special Services, annual taxes may be levied upon all taxable property within the Special Service Area, as determined by the President and Board of Trustees of the Village of Libertyville.
On November 3, 2017, the Village Board met as a Committee of the Whole to discuss the 2017 property tax levies. In order to begin building reserves for future repair and/or replacement of the stormwater detention facility and associated area, the proposed property taxes for Tax Year 2017 are $28,116 in aggregate. This represents a 33% increase over the property taxes extended for 2016, which were $21,140. The property tax amount for each resident within the Special Service Area depends on the equalized assessed value of their home. As an example, a $500,000 home, which paid $301.47 last year, would pay approximately $400.95 this year, a $99.48 increase.
The Village will be conducting a study to assess the short and long-term needs for the special service area, and then identifying the funding required to meet those needs. It is likely that additional property tax increases may be necessary in future years to fund these important improvements. The projected fund balance as of April 30, 2018 is estimated to be $58,910.
Staff recommended an ordinance be prepared adopting the Tax Year 2017 property tax levy for consideration at the November 28, 2017 Village Board Meeting. Finance Director Patrice Sutton explained the Tax Levy Process. President Weppler explained that the Village does not normally oversee what is really a homeowners association obligation, but there are two special service areas in the Village that were part of those original Development Agreements. He added that the Village should have started building reserves when the developments began to ensure sufficient funds for future improvements. President Wepper asked for comments as part of the public hearing.
Bradley Jones, 1405 Castleton, addressed the Village Board regarding the increased tax levy for the approximately 100 homes in the Timber Creek subdivision. He noted the requested pond aeration was completed by the Village and is working well and with the cost covered by reserve funds, $59,000 is still held in reserve. He added if the annual operating costs were between $12,500 and $13,500, a surplus would still remain since approximately $21,000 is collected each year. He stated there would be an excessive reserve balance, and he added that the additional levy was unjust and unnecessary.
President Weppier explained that a pond study would cost approximately $20,000, and future work on pond reconstruction could run up to six figures. He stated the reserve would be required for future maintenance.
Trustee Moras stated the pond rehabilitation is a capital needs issue, which has led to the pond study and concerns regarding rehabilitation, and the levy was proposed to keep reserves on track for future projects.
President Weppler referenced recent detention pond study which would provide information on rebuilding the pond. He thought the same would be required for Timber Creek ponds. Administrator Clark noted the requests for proposals are currently being sought for Timber Creek. President Weppler stated he had no issue with holding off on the assessment increase, and Trustee Moras concurred. Trustee Garrity noted that information required was the number of years the pond would continue to function and how much the costs would be.
Doug Prey, 1910 Darnell, asked that the assessment be delayed until the study is completed. President Weppler noted that although the funding is not required now, it would be in the future.
Bill Crusey, 1425 Castleton, stated there has been no change in the pond for 20 years, and any excess water drains into a swampy area. He added he did not favor spending money unnecessarily. President Weppler stated that after the study is completed, and if no additional reserves are needed the appropriate levy amount will be considered.
David Prochotsky, 1816 Darnell, asked if the neighborhood could revert to a Home Owners' Association (HOA), as opposed to operating as a SSA. The Village Attorney stated that homeowners could take on the responsibility, but it would take some review. President Weppler stated the Village Attorney would look into the matter. He then closed the Public Hearing. The Village Attorney noted that a unanimous voice vote of all homeowners might be required to establish an HOA.
When another question was brought up, the President Weppler reopened the Public Hearing. Patty Prey, 1910 Darnell, asked for clarification of the pond survey, Public Works Director Paul Kendzior discussed silt build-up and erosion, and he noted the reserves cover the annual maintenance, but there would not be enough in reserve to cover a major project. President Weppler then closed the Public Hearing at 9:03 p.m.
Trustee Johnson stated she understood why residents would ask why more funds are needed if the ponds are doing well. She added that the survey is required for the Village to complete its due diligence, which could require the necessity to get ahead of the possible future maintenance. She stated she did not mind delaying the increase while the attorney studies the possibility of establishing an HOA.
Trustees Moras and Justice concurred. Trustee Adams agreed, noting the ponds will need renovation and that efforts should be made to prevent large cost increases in the future. Trustee Garrity stated the issue was raised to determine the remaining life of the ponds and the potential engineering plan and costs associated with maintenance and capital needs. He added the Village would require the possible HOA to report as their ponds relate to the overall Village watershed program.
Trustee Carey stated he was comfortable with the delay in imposing the increase, noting that his HOA at Riva Ridge is $4,600 annually to maintain properly funded reserves. The issue was delayed pending study of a Homeowners’ Association requirements,
Truth in Taxation Public Hearing: 2017 Property Tax Levies SSA 2 (Concord at Interlaken)
President Weppler explained that for the Libertyville Concord at Interlaken Special Service Area, the Village provides special services for the operation, upkeep, maintenance, repair, renewal, replacement, rehabilitation, reconstruction, alteration, safekeeping, and improvement of the Stormwater detention facility and associated landscaping, the perimeter landscape screening and fencing, as well as the parkway and public directional signage. In order to produce revenue required to cover the cost of providing these Special Services, annual taxes may be levied upon all taxable property within the Special Service Area, as determined by the President and Board of Trustees of the Village of Libertyville, provided that not more than 50% of the costs incurred by the Village are paid from revenues collected from the special service area taxes levied or imposed within said special service area,
On November 3, 2017, the Village Board met as a Committee of the Whole to discuss the 2017 property tax levies. In order to begin building reserves for future repair and/or replacement of the Stormwater detention facility and associated area, the proposed property taxes for 2018 are $341 per lot. This represents a 33% increase over the property taxes extended for 2016, which were $256 per lot.
The Village will be conducting a study to assess the short- and long-term needs for the special service area, and then identifying the funding required to meet those needs. It is likely that additional property tax increases may be necessary in future years to fund these important improvements. The projected fund balance as of April 30, 2018 is estimated to be $46,713.
Following the public hearing, staff recommended an ordinance be prepared adopting the Tax Year 2017 property tax levy for consideration at the November 28, 2017 Village Board Meeting. President Weppler opened the Public Hearing at 9:23 p.m. and with no questions or comments, he closed the Public Hearing.
President Weppler then asked how the Village Board wanted to proceed. The Board discussed the pond study and current reserve funds and agreed to move forward with the levy at Concord at Interlaken. Trustee Carey suggested extending the information regarding a Homeowners’ Association to Concord, noting the Village should not be managing their property.
RESOLUTION No. 17-R-209: A Resolution to Approve a Special Event Request - Libertyville Days 2018 President Weppler reported that the Libertyville Civic Center Foundation (LCCF) has requested the use of Village property for the 2018 Libertyville Days Festival. The Parks and Recreation Committee approved park site use at Cook and Sunset Rotary Parks from June 14-17, 2018, subject to staff review of the details of the special event request in the submitted application,
Staff has reviewed the application and recommends the following requests for management of the event as part of the recommended Village Board approval:
• LCCF will meet with Fire and Police Staff to coordinate potential weather emergency plans and designate one on-site coordinator during the event for emergency communications that will be responsible for all communication with vendors and service providers in the event of an emergency shut-down (and any possible re-start).
• Carnival rides on Saturday, June 16, 2018 will begin operation after the parade has passed the carnival area.
• Parade fencing will be provided in the downtown prior to the parade.
• LCCF will coordinate placement of tents in Cook Park with the Village to avoid sprinkler system damage. No spray paint may be used on Village property.
• LCCF agrees to restore any damage in Cook Park and Sunrise Rotary Park in a timely manner if requested by the Village,
• LCCF will use Libertyville businesses whenever possible.
• An emergency access point is needed. An area between the Civic Center and Masonic Temple will likely be used. This will be reviewed with LCCF prior to the event,
• LCCF will provide a certificate of insurance and has completed the special events application.
• LCCF will apply for the appropriate Village and State Liquor License.
• LCCF will coordinate with the Chief of Police the posting of signs indicating no concealed weapons allowed.
• LCCF will reimburse the Village for one-half of the Police operation related expenses associated with the festival. The Village will provide Public Works setup services to assist with the parade.
• A minimum five (5) foot setback from structures will be required for all carnival rides.
Staff recommended Village Board approval of the use of Village property and approval of the special event application for the event from June 14-17, 2018 subject to the conditions as detailed. President Weppler then introduced Anne Carlino, Dennis Moffatt, and Julie Ludwig, co-chairs of the event.
Trustee Justice moved to approve the resolution approving a Special Event Request for Libertyville Days 2018, Trustee Johnson seconded. President Weppler asked for questions or comment and there were none. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
NAYS: None
Report of the Plan Commission (PC17-22 & PC 17-18) for a Special Use permit for Planned Development Plan and a Planned Development Concept and Final Plan - 600 North Avenue (deferred from October 24, 2017) President Weppler reported that the Village of Libertyville is proposing construction of a salt dome at the Public Works facility at 600 North Avenue. The Public Works Department is proposing construction of the 72-foot diameter structure adjacent to the existing storage bins at the northwest corner of the site. A Planned Development is proposed in order to accommodate a salt dome at the site.
The Plan Commission heard a request for a Special Use Permit and a Planned Development Concept and Final Plan at its meeting of October 9, 2017. Commissioners noted that a Planned Development is appropriate for the site due to the triangular configuration of the property. A deviation of the Code to reduce a setback from 25 feet to approximately 5 feet was supported as the salt dome would back up to the railroad property. The plan also shows that any pervious area will be relocated on the site to ensure there is no increase in impervious area.
Motions to recommend Village Board of Trustees approval passed with votes of 4 - 0, with the Planned Development subject to the conditions listed in the Report of the Plan Commission. President Weppler asked for questions and comments and there was none,
Trustee Johnson moved to approve the Special Use Permit and Planned Development Concept and Final Plan, Trustee Carey seconded. President Weppler asked for questions or comment and there was none. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
NAYS: None
ORDINANCE NO. 17-O-92: An Ordinance Granting Approval of a Special Use Permit (PC 17-22) - 600 North Avenue
The ordinance presented would approve a Special Use Permit for a Planned Development at 600 North Avenue. In order to expedite the review process, it was requested that if the Village Board approved this request, the ordinance be adopted at their November 14, 2017 meeting. Staff recommended the Village Board approve the ordinance.
Trustee Moras moved to approve the ordinance approving a Special Use Permit for Planned Development (PC 17-22), and Trustee Garrity seconded. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
NAYS: None
ORDINANCE NO. 17-O-93: An Ordinance Approving a Planned Development Concept and Final Plan (PC 17-18)- 600 North Avenue
The ordinance presented would approve a Planned Development Concept and Final Plan in order to construct a salt dome building at 600 North Avenue. In order to expedite the review process, it was requested that if the Village Board approved this request, that the ordinance be adopted at their November 14, 2017 meeting. Staff recommended the Village Board approve the ordinance.
Trustee Johnson moved to approve the ordinance approving a Planned Development Concept and Final Plan (PC 17-18), and Trustee Moras seconded. President Weppler asked for questions or comment and there was none. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
NAYS: None
RESOLUTION NO. 17-R-210: A Resolution to Waive Competitive Bidding and Approve a Contract for the Proposed Salt Dome Structure - 600 North Avenue
President Weppler explained that the Village can store 900 tons of salt in three existing partially covered bins at the Public Works Facility located at 600 North Ave. The average annual Salt usage is approximately 2,400 tons. In order to be able to store an average Season quantity of Salt and take advantage of favorable pricing for salt, a salt dome was included in the 2017-18 budget. The dome is a 72-foot diameter salt dome structure with a 12-high ring wall that has the capacity to store between 2,400 - 2,500 tons. The proposed salt dome would be constructed in the northwest corner of the site in order to not interfere or hinder with current operations. The required Special Use Permit for a Planned Development Concept for the salt dome construction was approved by the Appearance Review Commission and Plan Commission. The specific location for the salt dome is over an existing abandoned aeration tank left when the site also housed a Small wastewater treatment plant. This will require that the salt dome be constructed with a non-standard spread footing and additional steel reinforcement.
The current proposal from Dome Corporation of North America, a proposed sole source designer, manufacturer, and installer of packaged salt domes, is $322,700, which includes an exhaust fan. Budgeted funds in the amount of $350,000 are available in the Capital Improvements Fund (Act. # 40-0000-0-792) for the proposed salt dome.
As discussed at the November 3, 2017 Committee of the Whole meeting, Dome Corporation of North America, is a sole source provider and a waiver of competitive bidding is needed.
Staff recommended approval of the Resolution to waive the competitive bidding process, award the contract to Dome Corporation of North America, and authorize execution by the Village Administrator for the Proposed Salt Dome at the Public Works Facility, President Weppler asked for questions or comments and there was none.
Trustee Carey moved to approve the resolution to waive competitive bidding and approve a contract for the proposed salt dome. Trustee Moras seconded. President Weppler asked for questions or comment and there was none. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
NAYS: Noe
RESOLUTION NO. 17-R-211: A Resolution to Waive Competitive Bidding and Approve a Contract for Asphalt Pad and Geo-Grid Reinforced Aggregate Sub-Base for the Salt Dome Structure - 600 North Avenue
President Weppler explained the plans for the salt dome structure included a geotechnical investigation. As a result, the specific location for the Salt dome is located over an existing abandoned aeration tank left when the site also housed a small wastewater treatment plant, This will require the salt dome be constructed over a 3-foot thick geogrid reinforced aggregate sub-base in order to provide a suitable foundation. In order to minimize costs, the standard asphalt pad will be included with the work to provide the reinforced aggregate Sub-base.
Staff solicited proposals for the geo-grid reinforced aggregate sub-base and asphalt pad from local experienced underground contractors and received the following three proposals:
Contractor Proposal Amount
DK Contractors Inc. $69,900
Glenbrook Excavating & Concrete Inc. $102,000
Mark Meade Excavators, Inc, $104,076
The Capital Improvements Fund in the Fiscal Year 2017/18 Budget included funding for the salt dome construction in Accountil 40-0000-0-792. Approximately $15,300 of the original $350,000 budgeted amount in this account is remaining following the contract award to Dome Corporation of North America to design, manufacturer and install the salt dome, which now needs to be constructed with a non-standard more expensive spread footing and more steel reinforcement as part of the required increased foundation. The Committee of the Whole recommended additional funding in the amount of $61,100 from Budget Account #01-0100-5-799 to cover the additional unanticipated expenses for the salt dome construction, which includes the 3-foot thick geo-grid reinforced aggregate sub-base in the amount of $69,900.
Staff recommended approval of the Resolution to waive the competitive bidding process, award the contract to DK Contractors Inc. of Pleasant Prairie, WI in the amount of $69,900 and authorizing execution of the asphalt pad and geo-grid reinforced aggregate sub-base work for the salt dome construction. President Weppler then asked for questions and comment.
Ana Draa, 1020 Ashley Lane, asked why the Village Board would waive competitive bidding. President Weppler explained that this contract is for specialized work, so expert contractors were sought. Trustee Johnson explained these experts provided considerable savings, and this is a project that requires experts, not unqualified contractors, Trustee Moras stated this is a simplified process.
Trustee Johnson moved to approve the resolution to waive competitive bidding and award the contract to DK Construction Inc. for installation of the asphalt pad and geogrid reinforced aggregate sub-base for the salt dome structure. Trustee Adams seconded. President Weppler asked for questions or comment and there was none. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey NAYS: None
RESOLUTION NO. 17-R-212: A Resolution to Waive Competitive Bidding and Approve the purchase of Scoreboard Equipment from Midwest Scoreboards LLC for the Libertyville Sports Complex
President Weppler explained that the 2017-2018 Village Budget includes $90,000 in the LSC Capital Improvements Fund (Account # 60-6001-9-7900) for replacement Scoreboards and Scoreboard equipment at the Libertyville Sports Complex. This project Scope included the IO Scoreboards in the LSC, (8 on multi-purpose basketball courts and 2 on multi-purpose turf fields) as well as two portable scorers-table scoreboards to enhance spectator viewing of scoreboards for regular and special events.
It has been determined that the scoreboard units hanging on the walls are working properly. The manually operated box units (controllers-receivers) are in need of replacement due to frequent malfunctions that occur making the scoreboards susceptible to failure during games and special events.
The Fair Play scoreboard units in the LSC can only use controller units compatible to the Fair Play system. Midwest Scoreboards LLC is the northern Illinois manufacturer's representative for Fair Play. This is a sole source purchase and waiver of competitive bidding is recommended,
The proposal received from Midwest Scoreboard LLC's are as follows:
o 10 controller wireless units $15,250
o 2 Portable Scorers-Table Scoreboard units $13,400
$28,650
Staff recommended the Village Board waive formal bidding for the purchase of 10 scoreboard control units and 2 portable scorers-table scoreboard units in the amount of $28,650 from Midwest Scoreboards LLC. President Weppler asked for questions and comments and there was none,
Trustee Garrity moved to waive competitive bidding and approve the purchase of scoreboard equipment from Midwest Scoreboards LLC for the Libertyville Sports Complex. Trustee Justice seconded. President Weppler asked for questions or comment and there was none. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
NAYS: None
RESOLUTION NO. 17-R-213: A Resolution to Approve a Collective Bargaining Agreement with the Fraternal Order of Police (FOP), Lodge #33 (Patrol Officers)
President Wepper reported that the Village of Libertyville has existing Collective Bargaining Agreements (CBA) with the Fraternal Order of Police (FOP), Lodge #33. The FOP represents twenty-nine non-supervisory police officers within the Police Department.
The most recent CBA expired on April 30, 2017. Village Staff and the FOP have completed productive and professional dialogue on a successor agreement. On September 21, 2017, members of FOP Lodge #33 voted to ratify the new agreement, The draft agreement is presented to the Village Board for final approval.
Key highlights of the agreement are as follows:
1. The term of agreement is four (4) years, covering May 1, 2017 through April 30, 2021.
2. Wage increases are 2.75% in year one, 2.75% in year two, 2.5% in year three, and 2.5% in year four.
3. Employee contribution to PPO health insurance premiums is 12% in year one, 13% in year two, 14% in year three, and 15% in year four. Employee contribution to HMO health insurance premiums is 12% in year one and 10% in years two - four. There are also provisions for PPO insurance plan design changes for prescription drug co-pay, emergency room co-pay, and out-of-pocket expense limits as long as other employees covered by a Village provided health insurance program move to the new limits as well.
4. Other important points include a modification to newly hired officer's schedule to accommodate training, clarification of the accrual of personal days during the first year of employment, reimbursement for personal items damaged as the result of a job performance, as well as the minor modification of some language that helps clarify various provisions of the agreement.
Village Labor Attorney Robert McCabe has reviewed and approved all agreement language. Staff recommended the approval of a Resolution to Authorize the Village Administrator to sign the four-year Collective Bargaining Agreement as approval on behalf of the Village. President Weppler then asked for questions and comments.
Trustee Johnson commended Village Staff on the collective bargaining work. She added that she has a financial Sustainability concern with pay increases that cannot continually increase at the current rate. President Weppler noted that that issue could be discussed at a regular meeting. Trustee Johnson noted the required balance to achieve end numbers, and Trustee Moras stated that some information should not be discussed in a public meeting. Trustee Carey thanked Staff for the hours and effort it took to achieve the agreement,
Trustee Carey moved to approve the resolution to approve a collective bargaining agreement with the FOP, Lodge #33. Trustee Johnson seconded. President Weppler asked for questions or comment and there was none. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice. Adams, Garrity, and Carey
NAYS: None
Report of the Plan Commission (PC 17-06), an Amendment to the Comprehensive Plan
President Weppler explained that at the May 23, 2017 Committee of the Whole meeting, the Village Board of Trustees reviewed the draft of the Transit Oriented Development (TOD) Plan for the 4 mile area surrounding the downtown train station. The plan was drafted by Teska Associates under the guidance of the Village TOD Task Force, the RTA, PACE and Metra. The Plan Commission previously held public hearings on the plan and recommended Village Board of Trustees approval after changes were made regarding pedestrian and bicycle Safety, mixed use development characteristics and PACE ridership,
At the Committee of the Whole Meeting, the Village Board expressed concern that the Plan should protect the brand that is downtown Libertyville, not encourage any increase in residential density, and be mindful that it will take a significant development to extend the downtown north of the railroad tracks. Staff had the Plan altered to address those issues. Changes include additional language in each chapter addressing the Board's direction on each topic. Examples include:
o Balancing new development proposals with preserving the scale and character of the downtown;
o Not crowding out current successes;
o Encouraging use of mass transit, bicycle and pedestrian travel, but recognizing in
o a suburban setting that cars will be ever present, accommodated, and planned for; and,
o Being clear that the Plan does not encourage any increase in density over the existing Zoning district regulations.
At a subsequent Committee of the Whole meeting in August, the Village Board requested further refinement of the east side Subarea. Staff worked with the consultant to alter the plan to leave the gas station and parking at Newberry Avenue and Milwaukee Avenue as is and address the Arts needs of the community by showing an addition to the theater. The revision has been included in the updated document. The revised Downtown Transit Oriented Development Plan is attached for Board review. Staff recommended approval of the Plan. President Weppler asked for any questions or comments and there was none.
Trustee Garrity moved to approve the amendment to the comprehensive plan, and Trustee Johnson seconded. President Weppler asked for questions or comment and there was none. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
NAYS: None
ORDINANCE NO. 17-O-94: An Ordinance Amending the Comprehensive Plan
President Weppler explained that the Village Board of Trustees reviewed a proposed amendment to the Village of Libertyville Comprehensive Plan. In order to expedite the review process, it was requested that if the Village Board approved this request, the ordinance be adopted at this meeting. Staff recommended the Village Board approve the ordinance.
Trustee Garrity moved to approve the ordinance amending the comprehensive plan. Trustee Adams seconded. President Weppler asked for questions or comment and there was none. The motion carried on roll call vote as follows:
AYES: Trustees Johnson, Moras, Justice, Adams, Garrity, and Carey
NAYS: None
Administrator's Report - Downtown Metra Station Building Renovation Update
President Weppler explained that as a measure to bring the design of the renovation for the existing downtown Metra station building within the available construction budget of $1,100,000, the project architect Mr. Rick Swanson is proposing certain modifications to the original design, Modifications include: elimination of the covered pedestrian walkway, reducing the number of columns and revising the specification for the roofing type and the entry way door design. These proposed modifications are described in more detail in the letter from Rick Swanson and the architectural sketches.
Staff was seeking comment and direction from the Village Board regarding the proposed building modifications by the Project Architect in order to bring the project within the available construction budget. The next step in the process would be to present the proposed modifications for the station renovation to the Appearance Review Commission. President Weppler asked for questions and comments.
Trustee Johnson stated that Mr. Swanson was hired for his expertise but brought in a plan that was double the budgeted amount. She added she wants to engage him to review changes and savings while maintaining a quality project. She stated if he is not available to fulfill his obligation, someone else should be hired. She expressed her displeasure with his absence,
President Weppler suggested that he, Administrator Clark, and possibly Trustee Johnson meet with Mr. Swanson prior to the next Village Board meeting to discuss issues with the project. Trustee Moras stated that a cost/benefit ratio is required. Trustee Garrity suggested deferring some of the project until funds become available, but President Weppler did not like the idea of a phased project. Administrator Clark stated that Metra would still make its contribution to the project. The item was deferred until a future meeting.
Petitions and Communications
President Weppler announced the following:
o The Economic Development Commission will meet at 7:30 a.m. on Wednesday, November 15, 2017
o The Sustain Libertyville Commission will meet at 4:00 p.m. on Wednesday, November 15, 2017
o The Historic Preservation Commission will hold an Open House and Public Hearing at 6:00 p.m. on Wednesday, November 15, 2017
o The Firefighters Pension Fund Board will meet at 8:30 a.m. on Monday, November 20, 2017 at the North Fire Station
o The Appearance Review Commission will meet at 7:00 p.m. on Monday, November 20, 2017
o The Parking Commission will meet at 10:00 a.m. on Tuesday, November 21, 2017
o. The Fine Arts Commission will meet at 2:00 p.m. on Monday, November 27, 2017
o The Plan Commission/ZBA will meet at 7:00 p.m. on Monday, November 27, 2017
o The Bicycle Advisory Commission will meet at 6:00 p.m. on Tuesday, November 28, 2017
o The Streets Committee will meet at 7:00 p.m. on Tuesday, November 28, 2017
o The Village Board will meet at 8:00 p.m. on Tuesday, November 28, 2017
Administrator’s Update FRIP Update;
Director of Public Works Paul Kendzior provided an update on the FRIP program (Flood Related Improvement Program). The submission deadline had ended and 35 applications had been received. Of these applications, 17 were for check valves and 18 for overhead sewers. Mayor Weppler asked when the reimbursements would be made. Director Kendzior explained that staff was just beginning that process. Trustee Johnson asked that the information received on the applications be saved for future use in the event residents were concerned of the cost of the improvements. The information provides an average of these improvements from the applications.
Adjournment
With no further business to come before Village Board, Trustee Johnson moved to adjourn at 10:10 p.m., and Trustee Moras seconded. The motion carried on a unanimous voice vote.
http://www.libertyville.com/AgendaCenter/ViewFile/Minutes/_11142017-913
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