Lake County Gazette

Village of Mundelein Community Days Commission met Feb. 22.

Here is the minutes provided by the Commission:

I. Call to Order.

The meeting was called to order by Chairman Margaret Resnick at 7:56 a.m.

II. Attendance. Margaret Resnick, Chairman; Wally Frasier; Karrie Newby; Vern Lappe; Phil Siembal; Peter Vadopalas, Assistant Village Administrator; Kelsey Langeler, Business Services Manager; and Jonathan Kellogg, Management Analyst.

Absent: Gary Gunther; Shah Quaiyoom.

III. Approval of Minutes of January 18, 2018. Motion by Mr. Siembal, seconded by Mr. Lappe, to approve the minutes of January 18, 2018. Motion carried.

IV. Public Commentary. There was no public commentary.

V. 2018 Mundelein Community Days

A. Budget. Ms. Langeler presented the latest budget to the Commission and informed them that the quote for the new festival archway was $4,000-$4,500. Ms. Newby asked Ms. Langeler if there would be a signage cost in addition to the archway quote. Ms. Langeler replied that there would be an additional cost for the signage placed on the archway. Ms. Langeler explained the dimensions to the Commission and said that originally she envisioned 15 feet of clearance under the archway, but no that 12 feet will be sufficient. MS. Langeler explained that Telespar poles will secure the archway to the ground. Mr. Siembal replied that 12 feet of clearance looks acceptable and asked if the archway could be made to light up the signage at night. Ms. Langeler replied that Public Works maintenance staff will connect power to the archway. Chairman Resnick commented that the archway looks great and asked if the attached signage will require holes. Ms. Langeler replied that perforated signage will likely be required to ensure the stability of the archway. Mr. Lappe asked how the archway disassembles and if it would require a crane to set up and move. Ms. Langeler replied that the structure will break down into three parts and will be made out of aluminum so Public Works staff can move it without a crane. Chairman Resnick said that the Archway will be used for many years to come. Ms. Langeler replied that it will be a good investment into the appearance of the festival.

Mr. Frasier asked why trash bag purchasing was not included on the budget. Ms. Langeler replied that the village already has enough trash bags on had to meet the needs of the 2018 festival.

1, Special Events. Ms. Resnick asked Mr. Siembal for an update regarding special events. Mr. Siembal replied that he was still looking into several events such as the pet parade, Reach Rescue, Little Kickers, WTTW Clifford and Big Bird, Color Me Mine, and the caricature artist. Mr. Siembal added that the Home Depot, florist, and face-painting events have been confirmed.

Ms. Langeler asked if a Hispanic Band was found. Mr. Lappe replied that he could not find one.

Chairman Resnick said that the One World event is not a craft show, and that it should not be labeled as one. Chairman Resnick explained that the event's original intent was to celebrate cultures and promote diversity by providing education and information to the public which may or may not include cultural crafts.

Chairman Resnick mentioned that there was an issue regarding the activity tent last year due to the fencing and sponsor tent signage remaining in place beyond the first day of the festival. Chairman Resnick explained that some attendees believed they were not able to attend activities in that area due to fencing and sponsor tent signage. Ms. Langeler replied that the sponsor tent signage will be removed after the first day to avoid confusion going forward.

Chairman Resnick asked if the library was sponsoring the first act of the One World event. Ms. Langeler replied that the library was sponsoring the first act of the One World event and that no performers were booked for the second act. Ms. Resnick suggested that a Hispanic band could be the second act. Ms. Langeler agreed. Mr. Lappe said that Ballet Folklórico could stay after the parade to be the second act of the One World event.

Ms. Langeler mentioned that she had received complaints regarding the close scheduling of the bags and horseshoe tournaments. Ms. Langeler suggested that the bags tournament start a half an hour later. The Commission agreed.

B. Carnival. Mr. Frasier said that there was nothing to report regarding the Carnival.

C. Parade. Mr. Lappe informed the Commission that the entire parade budget was spent and that more bands than ever before were booked this year, including two new bands.

Mr. Lappe asked Mr. Kellogg about the status of Little Obie. Mr. Kellogg replied that Administrative Assistant Tami Schafernak has reached out to a contact at Canadian

National Railroad and is waiting for their reply.

Mr. Lappe informed the Commission that he has reached out to McDonald's regarding Ronald McDonald but has not been able to make contact. Mr. Lappe also mentioned that he hopes to book the Navy band but he cannot apply more than 30 days prior to the event, and that he is in discussions with Kraft Foods for the Oscar Meyer Weiner Mobile and Mr. Peanut Float.

Mr. Lappe concluded by saying that everything is on track and that it will be different parade this year.

D. Fireworks. Chairman Resnick informed the Commission that she contacted Melrose Pyrotechnics and was informed that the village's budget was not large enough for them to consider for a 4th of July show.

Ms. Langeler mentioned that everything was confirmed with Mad Bomber Fireworks Productions. Chairman Resnick asked if that included the Christmas Tree Lighting event as well. Ms. Langeler replied that it did include the Christmas Tree Lighting event and that Mad Bomber Fireworks Productions significantly raised their shell count for that event.

E. Sponsorship. Mr. Kellogg displayed the updated sponsorship donation form to the Commission for their review. Ms. Newby asked that more contact information be added to the form to include a contact name in addition to the business name, as well as a phone number and email address. Ms. Newby also said that the parade and One World event could be added to the Silver Level event sponsor categories to provide more options for sponsors. Mr. Kellogg replied that he would make those changes prior to the forms being sent to businesses. Mr. Kellogg asked Ms. Newby if she would like to review the updated donation form at the next Commission meeting on March 15, 2018 prior to their release. Ms. Newby said that she would like to have the letters sent out to businesses sooner rather than later. Ms. Langeler said that the letters have been sent out around mid-March in previous years but that this year they could be sent out in early March.

F. Pageants. Ms. Resnick said that there was nothing to report regarding the Pageants as Mr. Gunther was not in attendance at the meeting.

G. Munch. Ms. Resnick asked Ms. Langeler if the Munch form was complete and updated with the statement regarding no exclusivity among vendors for food items. Ms. Langeler replied that the Munch form was updated and did include the no exclusivity language.

H. Music. Ms. Langeler informed the Commission that all music has been booked and that there was nothing to report as Mr. Quaiyoom was not in attendance at the meeting.

I. CERT. Ms. Langeler said that there was nothing to report regarding CERT as Mr. Gunther was not in attendance at the meeting.

J. Comments. There were no additional comments.

VI.New Business. None.

VII. Next Meeting. The next Mundelein Community Days Commission meeting will take place on Thursday, March 15, 2018.

VIII. Adjournment. The meeting adjourned at 8:46 a.m.

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