Village of Round Lake Board of Trustees met Aug. 20.
Here is the minutes provided by the Board:
CALL TO ORDER
The Regular Board Meeting of the Village of Round Lake was called to order by Dan MacGillis, Village President at 7:00 p.m.
1. ROLL CALL
Present: Trustees Foy, Frye, Kraly, Mandelman, Newby, Patel
Absent: None
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES
3.1 Approve the Minutes of the Regular Meeting of August 6, 2018
Motion by Trustee Foy, Seconded by Trustee Newby, to approve the Minutes of the Regular Meeting of August 6, 2018. Upon a unanimous voice vote, the Mayor declared the motion carried.
4. NOTES/COMMENDATIONS/PUBLIC COMMENT
4.1 Public Comment
Due to the large attendance at the Board meeting, public comment will be held before discussing Agenda Items 10.1 & 10.2.
5. CONSENT AGENDA
Motion by Trustee Frye, Seconded by Trustee Mandelman, to do an Omnibus approval on items 5.1, 5.2, 5.3, 5.4, 5.5, 5.6 & 5.7
Upon the call of the roll, the following voted:
Ayes: Trustees Foy, Frye, Kraly, Mandelman, Newby, Patel
Nays: None
Abstain: None
Absent: None
Mayor MacGillis declared the motion carried
5.1 Approve Accounts Payable in the Amount of $586,758.60
Approved – Omnibus Vote
5.2 Approve Payroll for the Period Ending August 5, 2018 in the Amount of $154,790.37
Approved – Omnibus Vote
5.3 Adopt a Resolution Adopting an Intergovernmental Agreement with the Central Lake County Joint Action Water Agency for the Construction of a Second Receiving Station
Approved – Omnibus Vote
5.4 Adopt an Ordinance Authorizing the Public Works Department to Dispose of Village Owned Surplus Property through Public Auction
Approved – Omnibus Vote
5.5 Adopt a Resolution Approving a Legal Services Agreement with Tressler, LLP
Approved – Omnibus Vote
5.6 Adopt a Resolution to Support Enforcement of Environmental Regulations Related to the
Foxconn/ Upstream Development to be located Within the Headwaters of the Des Plaines River
Approved – Omnibus Vote
5.7 Accept the July Treasurer’s Report as Presented
Approved – Omnibus Vote
6. CLERK’S OFFICE
7. FINANCE
8. POLICE
9. PUBLIC WORKS
10. COMMUNITY DEVELOPMENT
Motion by Trustee Frye, Seconded by Trustee Newby to Table Agenda Items 10.1 and 10.2
Motion Withdrawn
Public Comment
Mayor MacGillis stated that Community Development Director Katie Parkhurst will comment on the project and issues that came from Zoning and Planning and how those issues have been dealt with. At that point in time, it will open up for public discussion.
Community Development Director Katie Parkhurst stated that Catholic Charities is currently leasing property at the St. Joseph campus and has been there for the last 40 years. They have outgrown the building and are requesting approval from the Village to construct a new building in order to house their operations. Catholic Charities has submitted a petition to subdivide the property to create a 2.9 acre parcel for their new building. It would be a space for group activities, social support, public information, recreation, senior services, counseling, food pantry, office space and dining space. The Plan Commission held a public hearing on July 31, 2018 and subject to village code and ordinances, the plan commission unanimously recommended approval to the village Board for the petition for the plat of subdivision to be approved with conditions, and the petition for special use be granted with conditions. They did direct staff to review parking standards, ADA compliance and storm water flooding issues. Director Parkhurst gave an overview of the site, regarding traffic flow, accessibility, parking, setbacks, lighting and flooding issues. There are a whole set of conditions that the developer needs to address as they move forward through the development review process.
John Ryan, Chief of Staff for Catholic Charities stated they have heard all of the residents concerns and the one that’s really looming is the flooding issue. Catholic Charities will work with the engineer to resolve the flooding problem and pick up the cost with the project that they are currently working on.
Antwon Smith, Associate President for Catholic Charities stated they will work with the Village of Round Lake, the Village engineer, the Catholic Charities architect and contractor to come up with an engineered solution and with that engineered solution do that work simultaneously with the work of the new building. That is the plan moving forward.
Mayor MacGillis asked the difficult question of accountability with this and thanked them for addressing the flooding issue but still want to make sure that it is going to be included in the cost and that the work will be done simultaneously.
John Ryan said that that’s true and as stated previously they are committed to Lake County where services are needed and they are committed to paying for it and making it part of the project.
Director Parkhurst stated that the Village added this as a condition.
Trustee Kraly commented the biggest thing is that what is being approved tonight is to make the motion of moving forward with the plan submittal and under the plan submission our engineer is going to have to review the plans and none of the permits will be issued until the t’s are crossed and i’s are dotted. They are going to have to take care of the flooding, address the parking lot and some additional items.
Trustee Patel added that we have the right to have a third party evaluation of this project as it unfolds to hold them accountable but not just from their word or in writing but from an independent expert to make sure that things are being done as part of that future plan submission.
Director Parkhurst stated the ordinance is before the Board to approve this development and her suggestion is to add to it that they will care of the flooding problem and as they revise their plans, our Village engineer will review them as he reviews all development projects coming in.
Trustee Kraly added they won’t receive an occupancy permit until everything is completed and signed off on by the engineers, the building department and the Community Development Director.
Mayor MacGillis stated that Police Chief Michael Gillette did research on the traffic information, parking tickets and complaints and asked the Chief to please share the information.
Police Chief Michael Gillette stated that he went through over 3,000 calls within the streets that surround St. Joe’s. The majority of the calls were on Lincoln. The Chief said he went back all the way to 2003 by hand and went through every call most of which were resolved within minutes and not an issue. The police department has issued three tickets in that area since 2003. He assured residents that the police department knows parking is a sensitive issue and they will do their best to make sure there are no parking problems.
Round Lake Resident Paul Maplethorpe provided a document that he prepared with concerns and issues to the Board for review. His main concerns are with flooding, traffic management, property use and parking. He explained in detail each of his concerns. He stated that he hopes the staff will spend time working with the residents as to what the real issues are and he is happy that Catholic Charities and St. Joe’s really want to help resolve the issues.
Area resident Paul Yingling expressed concerns with regard to parking lot lighting shining into his house and was told no fence was going in. Mr. Ryan from Catholic Charities interjected stating they have already addressed that and are going to put a fence in. Mr. Yingling also expressed concerns regarding traffic flow and fire truck access.
Mr. Ryan expressed his concerns for the residents but also stated there are over 600 seniors who are also residents and they need the services of Catholic Charities.
Marla Harris, Director of Senior Services, Catholic Charities, for Round Lake and Lake County has been serving the area for 16 years, has seen the community grow, as well as the needs of the area seniors grow. They are looking for a more open and welcoming space for the seniors to come and get educational and recreational services and a congregate meal, to be able to minimize their isolation and improve their nutritional needs and are fortunate that St Joe’s offered the opportunity to consider that. She feels they have been a good neighbor, have served people in the community but it’s about serving people and accessibility. Catholic Charities is not here to take over; they are here to continue to partner with those agencies that are here in the area and to fill the gaps.
Round Lake resident Germon Lopez stated he has lived in Round Lake for 20 years and loves the fact that the community works together. He commented that it is a privilege to have a building like Catholic Charities built in this community to keep our seniors moving forward. He said to give the opportunity to Catholic Charities and work with them in taking care of issues so it is a peaceful process and our community can grow.
A Park Avenue resident stated that she wants the seniors to be taken care of and her concern is with location. She questioned how many other sights were looked at for the new building.
Marla Harris replied that they have been looking for sights in the western side of the county for the last ten years and it’s an affordability and accessibility issue.
Catholic Charities volunteer Corrine stated that she has been involved with the lunches that are provided for the seniors on a weekly and monthly basis. The village is saving money on provisions for seniors by letting Catholic Charities offer their services in the community.
Round Lake resident and area realtor Mary Vallely stated she is a senior real estate specialist. She is very supportive of Catholic Charites and hope that the issues can be resolved. Currently there is about 8% of the population in Round Lake that are over the age of 65, with another 10% in ten years which means 18% of the population will be over 65; many of whom are going to need services.
Mario Pasillas, a parishioner at St. Joseph’s Church, stated that he and other parishioners have taken care of the property for years. Please consider the fact that everyone will grow old and need support services.
Round Lake resident Jack Frost stated he has lived on Park Avenue for 70 years and his family has lived there for generations. He said that Catholic Charities does wonderful work but it’s about location and it’s about the property being purchased at a fair price. He stated his concerns regarding drainage due to the proximity of the property lines.
An area resident residing on Park Avenue expressed that an introduction of any business that provides services within a community bears a certain degree of responsibility to help the community function as a whole, not just their individual purpose. He also expressed his concerns with regard to the traffic issue on Lincoln Avenue.
Director Parkhurst addressed the many resident concerns with regard to parking lot lighting, traffic flow and flooding issues. These items are a condition of the development and Catholic Charities will be working on that when they revise their plans. Director Parkhurst addressed safety concerns stating that a fully operational sprinkler system and fire hydrants will also be installed as part of this development. The Fire Department also requested that the entrance on Cedar Lake Road be redone to allow easy access, which is also a condition of the approval. Catholic Charities is committed to addressing all issues and if the development is approved they would be paying for correcting the neighborhood flooding problem.
Village Attorney Erik Peck explained that the process starts with the Plan Commission and Zoning Board and from that hearing there were two recommendations made to the village Board. One for a subdivision of the property and a second recommendation was for the special use. Those recommendations that were made contain conditions, one being that the applicant remediate the storm water flow issue to the satisfaction of the village and second, the current parking lots affecting residents to the south and the east, also to provide additional parking subject to the approval of the village and to provide additional ADA parking spaces. The village Board can add to those conditions, agree to require the applicants to comply with those conditions or they can reduce them if they were so inclined.
Father Mike from St. Joseph’s stated that he understands the concerns about the neighborhood but it’s a great project and opportunity for the community to help so many people. It is understood that people don’t see the need for it and it has been mentioned that it’s a great thing to care for the seniors but not in your backyard, go someplace else. This is a place where we need to do it, a great opportunity for our community to grow and help those around us. He understands that residents have issues with St. Joseph’s but this is a Catholic Charities project and it’s a great thing that can happen to help our seniors. Please open your hearts and realize this is for the good of our community and the people that live in Round Lake.
Mayor MacGillis thanked everyone for coming in and offering their opinions and expressing concerns. He stated the staff has done a good job at addressing those issues and all concerns were reasonable. He understands this is a difficult decision that will impact people but asked the Board to consider everything that was brought forth and act on it.
10.1 Motion by Trustee Frye, Seconded by Trustee Kraly to Adopt an Ordinance Approving the Final Plat of Subdivision for the Property Located at 114 Lincoln Avenue, Round Lake, IL (Catholic Charities)
Upon the call of the roll, the following voted:
Ayes: Trustees Frye, Kraly, Mandelman, Patel
Nays: Trustees Foy, Newby
Abstain: None
Absent: None
Mayor MacGillis declared the motion carried
10.2 Motion by Trustee Kraly, Seconded by Trustee Frye to Adopt an Ordinance Granting a Special Use Permit to Allow an Operation of a Religious Community Center (Catholic Charites)
Upon the call of the roll, the following voted:
Ayes: Trustees Frye, Kraly, Mandelman, Patel
Nays: Trustees Foy, Newby
Abstain: None
Absent: None
Mayor MacGillis declared the motion carried
11. ADMINISTRATION
12. MAYOR’S COMMENTS
12.1 Mayor’s Comments
Mayor MacGillis thanked Trustee Foy and other volunteers that helped with National Night Out. Although it started out with rain, it cleared up and turned out to be a very successful event. The Mayor also thanked Police Chief Gillette and the police department for organizing the event.
Mayor MacGillis reminded everyone of the Strategic Planning Meeting that is taking place on August 23rd at The Blue Taco in Round Lake.
Mayor MacGillis stated that there will be a shared services event taking place on August 28th from 7-9 p.m. at the Round Lake Beach Cultural and Civic Center.
12.2 Trustee’s Comments
Village Trustees commented that National Night Out had a good turnout and was enjoyed by all and thanked the Round Lake Police Department for putting it together.
13. ADDITIONAL BUSINESS
14. EXECUTIVE SESSION
15. ADJOURN
Trustee Foy moved, Seconded by Trustee Frye to adjourn. Upon a unanimous voice vote, the Mayor declared the motion carried and the meeting adjourned at 8:31p.m.
https://www.eroundlake.com/files/documents/BoardofTrusteesMinutes08-20-18122059091018PM1329.pdf
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