Lake County Gazette

City of Waukegan City Council met May 18.

Here is the agenda provided by the council:

1. Opening Items

A. Roll Call

B. Invocation by / Pledge of Allegiance

C. Mayor's Comments

2. Resolutions/Proclamations/Presentations/Appointments

3. Audience Time

A. Audience Time

4. Consent Agenda (Items under the Consent Agenda are considered routine and/or non-controversial and will be approved by one motion. If any one board member wishes to have a separate vote on any item, it will be pulled from the Consent Agenda and voted on separately)

A. Motion to approve the Regular Meeting minutes from Thursday, May 7, 2020

B. Motion to approve the Committee of the Whole, CDBG Meeting minutes from Thursday, May 7, 2020

C. Waukegan Port District re-appointment of Gene Bach

D. Waukegan Planning and Zoning Commission re-appointment of Sara Griffin

E. Waukegan Planning and Zoning Commission re-appointment of Ted Haug

F. Waukegan Planning and Zoning Commission appointment of Rafael Rivera

G. Proclamation: 'June is Pride Month in Waukegan'

H. Motion to approve vendor payments in the total amount of $772,080.47 dated May 18, 2020

I. Motion to approve Regular Payroll in the total amount of $1,573,732.04 dated May 08, 2020.

J. Motion to approve bonus payroll for May 8, 2020 including: Elected Officials $6,866.66, MAP FY19 Retro $2,234.82, PBLC Holiday and MAP Vacation/Holiday Buyback $30,399.69, Final Payouts $56,317.70, and SEIU Uniform Allowance $4,050.00.

K. Motion to approve FY20 cash outs for May 8, 2020 including: Mayor approved vacation cash out for $12,980.97, Sick - IAFF, SEIU, PBLC, MAP SGTs, Salary Ord., Local 150 for $369,701.33, Sick - MAP LTs for $9,739.13, Unused Holiday - PBLC, MAP LTs, MAP SGTs; Vacation - MAP for $16,314.23, 24hr Personal - IAFF for $7,744.59, and Comp Time - SEIU, Local 150 PW, Salary Ord. for $22,384.40.

5. Reports and Communication

A. Emergency Sweep of FY20/21 General Fund Budget

B. Finance & Purchasing Committee Reports

C. Monthly Treasurer Reports April

6. New Business

A. Motion to authorize the Mayor to execute a month-to-month agreement with Red Speed, LLC, for the operation of traffic control cameras within the City of Waukegan

B. Motion to authorize the Mayor to renew a contract with RJ Harris & Assoc. for a period of one year commencing May 1, 2020 for an annual amount not to exceed $82,500 to provide Human Resources consulting services, including but not limited to Department of Justice community relations recommendations, exempt from the competitive bidding process pursuant to Section 2-458(i)(4) Professional Services.

C. Motion to authorize the Mayor to renew a contract with Blackboard Connect for Government Services for a period of one year commencing May 1, 2020 for an annual amount not to exceed $39,157.13 for the purpose of mass communication services. exempt from the competitive bidding process pursuant to Section 2-458(i)(3) Government Joint Purchasing.

D. Motion to authorize the Public Works Director to execute a change order in the amount of $20,000 to Waukegan Safe & Lock therefore increasing the prior approval granted by City Council on April 23, 2020 to a total of $50,000, and further waiving the competitive bidding process. This authority is granted only for services rendered from May 1, 2019 to April 30, 2020.

E. Motion to authorize the Mayor to issue Change Order #2 (Water Treatment Plant High Service Pump #5) in the amount of $51,540.00, and Change Order #3 (Water Treatment Plant East Bay Surface Water Filters) in the amount of $2,687,000 to Baxter & Woodman Boller Construction originally awarded on December 18, 2018 in the amount of $4,170,000, which was further modified on December 16, 2019 and January 22, 2019 with a change order #1 of $1,829,000, bringing the new, total revised contract amount to $8,737,540.

F. Motion to authorize the Mayor to renew a contract with Frank J. Furlan, P.E.L.S. for a period of one year commencing May 1, 2020 for an annual amount not to exceed $90,000 to provide engineering services, exempt from the competitive bidding process pursuant to Section 2-458(i)(4) Professional Services.

G. Motion to authorize the Mayor to renew a contract with Infrastructure Engineering Inc. for a period of one year commencing July 1, 2020 for an annual amount not to exceed $90,000 to serve as the City's municipal engineer, exempt from the competitive bidding process pursuant to Section 2-458(i)(4) Professional Services.

H. Motion to authorize the Mayor to renew a contract with Infrastructure Engineering Inc. for a period of one year commencing July 1, 2020 for a fee of 9% of project costs, estimated to be $1,083,900, to serve as the City's Capital Improvement Plan (CIP) project manager, exempt from the competitive bidding process pursuant to Section 2-458(i)(4) Professional Services.

I. Motion to authorize the Mayor submit an application to the Lake County Council of Mayors' Surface Transportation Program grant program for federal participation relative to engineering and reconstruction of Washington Street for a total project value of $12,830,000. If awarded, this grant will provide $7,500,000 in federal reimbursements, and has a local match requirement of $5,330,000 over a 3-phased timeline. The grant agreement will need to return to Council for authorization prior to the program moving forward.

J. Motion to authorize the Mayor to execute an Illinois Department of Transportation (IDOT) Local Public Agency Agreement for Federal Participation relative to Phase 1 Engineering for the Greenwood Avenue Bridge over the Union Pacific Railroad improvements for a total project value of $219,000. This grant will provide $175,200 in federal reimbursements, and has a local match requirement of $43,800.

K. Motion to authorize the Mayor to execute a contract with Baxter and Woodman, selected based on a Request for Proposal process, in an amount of $219,000 to provide Phase 1 engineering services relative to the Greenwood Avenue Bridge over the Union Pacific Railroad improvements pursuant to a Illinois Department of Transportation (IDOT) Local Public Agency Agreement.

L. Motion to authorize the Mayor to execute a Department of Justice (DOJ) Bulletproof Vest Partnership Agreement relative to public safety equipment for a total project value of $46,006. This grant will provide $23,003 in federal reimbursements, and has a local match requirement of $23,003.

M. Motion to authorize the Mayor to execute an Illinois Department of Human Services Tobacco Enforcement Program (TEP) grant agreement relative to public safety programs for a total project value of $8,100.00. This grant will provide $8,100.00 in state reimbursements, and has a local match requirement of $0.

N. Motion to authorize the Mayor to execute any and all necessary documents in order to be reimbursed up to $21,078.84 in eligible funds from the Federal Emergency Management Agency (FEMA) Assistance to Firefighters (AFG) COVID-19 Supplemental Grant.

O. Motion to authorize the Mayor to execute any and all necessary documents in order to be reimbursed for eligible overtime costs from the Illinois Emergency Management Agency (IEMA) for providing a stand-by ambulance and crew at the COVID-19 testing site.

7. Old Business

8. Ordinances

9. Closing Items

A. Aldermen Time

10. Adjournment

https://go.boarddocs.com/il/cowil/Board.nsf/Public