Lake County Gazette

Lake County Public Works, Planning & Transportation Committee met June 3.

Here is the agenda provided by the committee:

1. Call to Order

2. Pledge of Allegiance

3. Addenda to the Agenda

4. Public Comment

5. Chair's Remarks

6. Old Business

7. New Business

APPROVAL OF MINUTES

7.1 20-0726

Minutes from April 29, 2020.

7.2 20-0730

Minutes from May 6, 2020.

DIVISION OF TRANSPORTATION

7.3 20-0695

Joint resolution authorizing a contract with A Lamp Concrete Contractors Inc., Schaumburg, Illinois, in the amount of $192,145.50 for concrete patching on various County highways, which will be improved under the Illinois Highway Code and appropriating $230,600 of Motor Fuel Tax funds.

· Each year the County undertakes patching of its concrete pavements to preserve pavement life and surface quality, including repairing damaged manholes, catch basins, curbs, and gutters.

· This patching and repairing is done on isolated sections of pavements and is included in the highway improvement program, but not listed individually.

· There was a public call for bids, and a total of six bids were received, ranging from $192,145.50 to $599,500, and the lowest responsible bidder is A Lamp Concrete Contractors Inc., in the amount of $192,145.50.

· This improvement is designated as Section 20-00000-10-GM.

7.4 20-0696

Joint resolution authorizing a contract with Superior Road Striping Inc., Melrose Park, Illinois, in the amount of $679,043.51 for the removal and replacement of pavement markings, and the removal and replacement of pavement markers on various County highways, which will be improved under the Illinois Highway Code for a total of 120.62 centerline miles, and appropriating $815,000 of Motor Fuel Tax Funds.

· The County maintains 302 total centerline miles of pavement markings and pavement markers for medians, lane lines, and cross walks.

· This work will include the removal and replacement of pavement markings, and the removal and replacement of non-recessed and recessed pavement markers.

· There was a public call for bids, and a total of three bids were received, ranging from $679,043.51 to $974,772.92, and the lowest responsible bidder is Superior Road Striping Inc., in the amount of $679,043.51.

· This project is included in the highway improvement program, and designated as Section 20-00000-15-GM.

PUBLIC WORKS

7.5 20-0691

Joint resolution authorizing a contract with Quality Liquid Feeds Inc., Dodgeville, Wisconsin, to provide molasses for the Des Plaines River, New Century Town, and Mill Creek wastewater reclamation facilities in an estimated annual amount of $55,000.

· Lake County owns and operates three wastewater reclamation facilities: Des Plaines River, New Century Town, and Mill Creek.

· The molasses is used in the treatment process as a carbon source to sustain the biological nutrient removal (BNR) process.

· The process removes total phosphorus from the plant’s discharge.

· Pursuant to Article 6, Section 102, the Purchasing Agent convened an ad hoc review group that approved bid exemption on the basis that there is only one source for the required goods.

7.6 20-0692

Joint resolution authorizing a one-year contract with Advanced Utility Systems, Toronto, Ontario for a utility billing solution in an amount not to exceed $48,915.93.

· Lake County has contracted with a third-party vendor to provide utility billing services for Lake County Public Works since 2006.

· The current agreement expires in June 30, 2020 and there is a need to extend this agreement for an additional one-year term, with the option to renew the contract for two additional one-year periods to avoid a disruption in services.

· The contract includes software maintenance and support.

· Pursuant to Article Six, Section 102, the Purchasing Agent has approved the bid exemption on the basis of an existing long-standing successful relationship for services, and the knowledge gained through this relationship adds value integral to the services provided.

REGULAR AGENDA

DIVISION OF TRANSPORTATION

7.7 20-0705

Resolution renaming existing roadways in the area commonly known as Timberlake Estates and Meadowhill Subdivisions in unincorporated Cuba and Wauconda Townships.

· This is the last phase of the County’s dual addressing program.

· It is desirous to rename the roads in this area to better facilitate address administration, reduce confusion for first responders, and improve overall wayfinding by establishing unique and non-repetitive road names.

· Agency coordination has been ongoing and includes the local Homeowners Association’s (HOA’s), emergency services, and the Post Office.

· The public notification process will begin upon approval by the County Board.

· The name changes are anticipated to take place by July 1, 2020.

7.8 20-0706

Joint resolution to transfer property owned by Lake County, Trustee, located at 133 West Grand Avenue in the Village of Lake Villa to the Illinois Department of Transportation for highway purposes.

· Lake County, Trustee, owns a parcel containing approximately 0.379 acres at 133 West Grand Avenue in Lake Villa, Illinois.

· The excess parcel was acquired in 2018 for non-payment of property taxes and is not needed for current or future transportation improvements by the Lake County Division of Transportation.

· This resolution authorizes the transfer of ownership of a portion of the parcel containing 0.001 acres in fee simple and grants a temporary easement containing 0.151 acres.

· This resolution authorizes the Lake County Board to execute a quitclaim deed and temporary easement to the Illinois Department of Transportation for highway purposes.

7.9 20-0697

Joint resolution authorizing a contract with A Lamp Concrete Contractors Inc., Schaumburg, Illinois, in the amount of $1,394,436.05 for the resurfacing of Deerfield Road, from Riverwoods Road to Wilmot Road, which will be improved under the Illinois Highway Code for a total of 0.80 miles, and appropriating $1,675,000 of Motor Fuel Tax funds.

· There was a public call for bids, and a total of three bids were received, ranging from $1,394,436.05 to $1,498,000, and the lowest responsible bidder is A Lamp Concrete Contractors Inc., in the amount of $1,394,436.05.

· This resurfacing improvement has been identified within the County’s pavement management system and is included in the highway improvement program, and designated as Section 19-00034-07-RS.

7.10 20-0702

Resolution authorizing the execution of a master agreement with the Village of Grayslake regarding the energy, maintenance, and future costs of County-owned traffic control signals and interconnection with Lake County PASSAGE.

· The Lake County Division of Transportation (LCDOT) owns and operates certain traffic control signals within the corporate boundaries of the Village of Grayslake (Village).

· Several agreements are in place with the Village regarding the energy, maintenance, installation and future costs associated with these County-owned signals.

· LCDOT and the Village are desirous of consolidating these agreements into one new master agreement to include these existing signals and have provisions for adding new signals in the future.

· The master agreement includes the provision for Emergency Vehicle Preemption

Systems so that the local agency will be responsible for maintenance and future cost of the emitters, and LCDOT will be responsible for maintenance and future cost for preemption systems.

· This master agreement also addresses the interconnection with Lake County PASSAGE.

· This agreement was approved by the Village Board at its May 5, 2020 meeting.

7.11 20-0703

Joint resolution authorizing an agreement with Cook County, Illinois, for the acquisition of necessary right-of-way in Lake County, by agreement or condemnation, and other associated right-of-way costs necessary to construct the Skokie Valley Bike Path Bridge over Lake Cook Road, at a maximum cost of $141,131, and appropriating $170,000 of County Bridge Tax funds.

· The Skokie Valley Bike Path Bridge will be constructed over Lake Cook Road and into Cook County.

· Lake County led the preliminary engineering study for the improvement.

· Cook County will be the lead agency for design engineering, land acquisition and construction phases of the improvement.

· Cook County will be acquiring and negotiating right-of-way and/or temporary easements in Lake County necessary to construct the bridge.

· Lake County’s share of the right-of-way and other associated costs is estimated to be $141,131.

· The project was awarded federal Transportation Alternative Program (TAP) funding which will cover up to 80 percent of construction costs.

· Lake County and Cook County will split the remaining share of construction.

· Before right-of-way acquisitions can proceed, an agreement with Cook County, and appropriation and condemnation authority, are necessary.

7.12 20-0707

Joint resolution authorizing a technical services agreement with the Regional Transportation Authority (RTA) for the receipt of federal Section 5310 funds and appropriating $300,000 of 1⁄4% Sales Tax for Transportation funds.

· This is a RTA Agreement for Ride Lake County West in Antioch, Avon, Fremont, Grant, Lake Villa, and Wauconda Townships.

· Section 5310 grants are federal funds administered by the RTA, which help fund the Ride Lake County paratransit services in Lake County.

· These grant funds will be used to help provide the Ride Lake County West paratransit service in the Townships of Antioch, Avon, Fremont, Grant, Lake Villa, and Wauconda.

· The RTA will reimburse the County 50 percent of the transportation service cost, up to $100,985, with federal Section 5310 grant funds.

· Pace provides the paratransit bus service and reimburses the County for 50 percent of the required local match of this new grant.

· The Townships contribute $40,000 annually towards the cost of this service to help offset the grant funds.

· The County’s share is approximately $60,000 annually towards the cost of the service.

· This agreement has been reviewed by the State’s Attorney’s Office.

7.13 20-0704

Joint committee action item approving Change Order Number Three consisting of an increase of $21,883 to the Phase II engineering consultant agreement for the widening and resurfacing of Illinois Route 120, from Knight Avenue to Illinois Route 131.

· Change Orders need to be approved by the standing committees for cumulative net increases over 10 percent.

· Illinois Route 120 (Knight Avenue to Illinois Route 131) widening and resurfacing project is under contract with Patrick Engineering Inc., Lisle, Illinois, in the amount of $319,389.96 as approved by the County Board on November 11, 2015, and designated as Section 12-00999-31-WR.

· Additional engineering services are necessary for several revisions to the original scope of work as detailed in the attached Supplement Number Three.

· Change Order Number Three includes revisions to the plans required as a result of coordination with the Illinois Department of Transportation (IDOT) to accommodate their upcoming projects in the area as well as new IDOT permit plan requirements.

· Change Order Number Two corrected an accounting error in the original contract document.

· Change Order Number One included work to cover plan and plat revisions that resulted from ROW negotiations with adjacent property owner.

7.14 20-0699

Joint resolution authorizing an agreement with STV Inc., Chicago, Illinois, for Phase I professional engineering services for improvements along York House Road, from Illinois Route 131 to Sheridan Road, at a maximum cost of $1,163,291, and appropriating $1,396,000 of Motor Fuel Tax funds.

· York House Road, County Highway 65, from Illinois Route 131 to Sheridan Road, will be evaluated to be widened from two to three lanes to add a center turn lane and provide non-motorized improvements where feasible.

· A consulting firm will be utilized to perform these engineering services.

· Lake County selects professional engineering firms in accordance with the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. seq.

· The Lake County Division of Transportation’s (LCDOT) Consultant Selection Process has been approved by the Federal Highway Administration and the Illinois Department of Transportation, and the firm selected for this project was selected in accordance with this approved process.

· LCDOT received and evaluated Statements of Interest and Qualifications from six professional firms, of which three were short-listed, and presented to a consultant selection committee.

· The selected and recommended firm is STV Inc., with a maximum cost of $1,163,291.

· This project is included in the highway improvement program, and designated as section number 17-00143-15-RS.

7.15 20-0700

Joint resolution authorizing an agreement with Ciorba Group, Chicago, Illinois, for Phase I professional engineering services for improvements along Wadsworth Road, from Illinois Route 131 to Sheridan Road, omitting the intersection of Wadsworth Road at Lewis Avenue, at a maximum cost of $663,347.32, and appropriating $800,000 of Motor Fuel Tax Funds.

· Wadsworth Road, County Highway 17, from Illinois Route 131 to Sheridan Road, will be resurfaced, from Illinois Route 131 to Lewis Avenue, and evaluated to be widened from two to three lanes to add a center turn lane and provide non-motorized improvements where feasible, from Lewis Avenue to Sheridan Road.

· The intersection of Wadsworth Road and Lewis Avenue is being studied as part of a separate project and will be omitted from this scope.

· A consulting firm will be utilized to perform these engineering services.

· Lake County selects professional engineering firms in accordance with the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. seq.

· The Lake County Division of Transportation’s (LCDOT) Consultant Selection Process has been approved by the Federal Highway Administration and the Illinois Department of Transportation, and the firm selected for this project was selected in accordance with this approved process.

· LCDOT received and evaluated Statements of Interest and Qualifications from 11 professional firms, of which three were short-listed and presented to a consultant selection committee.

· The selected and recommended firm is Ciorba Group, with a maximum cost of $663,347.32.

· This project is included in the highway improvement program, and designated as Section 19-00055-08-RS.

7.16 20-0698

Joint resolution authorizing an agreement with V3 Companies, Woodridge, Illinois, for Phase I professional engineering services for improvements along Hainesville Road, from Washington Street to Rollins Road, at a maximum cost of $750,509, and appropriating $900,000 of Motor Fuel Tax Funds.

· Hainesville Road, County Highway 24, from Washington Street to Rollins Road, will be evaluated to be widened from two to three lanes to add a center turn lane and provide non-motorized improvements where feasible.

· A consulting firm will be utilized to perform these engineering services.

· Lake County selects professional engineering firms in accordance with the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. seq.

· The Lake County Division of Transportation’s (LCDOT) Consultant Selection Process has been approved by the Federal Highway Administration and the Illinois Department of Transportation, and the firm selected for this project was selected in accordance with this approved process.

· LCDOT received and evaluated Statements of Interest and Qualifications from 13 professional firms, of which three were short-listed and presented to a consultant selection committee.

· The selected and recommended firm is V3 Companies, with a maximum cost of $750,509.

· This project is included in the highway improvement program and designated as Section 19-00072-14-WR.

7.17 20-0701

Joint resolution authorizing an agreement with BLA Inc., Itasca, Illinois, to provide combined Phase I and Phase II professional engineering services for the widening of Buffalo Grove Road, from Illinois Route 22 to U.S. Route 45, at a maximum cost of $1,985,797, and appropriating $2,400,000 of Motor Fuel Tax funds made available through the Rebuild Illinois Transportation Bond Funds.

· Buffalo Grove Road, County Highway 16, from Illinois Route 22 to U.S. Route 45, will be widened, inclusive of non-motorized improvements.

· The roadway pavement is nearing the end of its useful service life and needs to be replaced.

· The roadway will be widened from three to five lanes, including drainage improvements, non-motorized elements, and coordination with the ICC for improvements to the Canadian National railroad crossing.

· A consulting firm will be utilized to perform these engineering services.

· Lake County selects professional engineering firms in accordance with the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. seq.

· The Lake County Division of Transportation’s (LCDOT) Consultant Selection Process has been approved by the Federal Highway Administration and the Illinois Department of Transportation, and the firm selected for this project was selected in accordance with this approved process.

· LCDOT received and evaluated Statements of Interest and Qualifications from 17 professional firms, of which three were short-listed and presented to a consultant selection committee.

· As a result of the interviews, the selected and recommended firm is BLA Inc., with a maximum cost of $1,985,797.

· This contract will be funded using Rebuild Illinois Bond Funds pending approval from the Illinois Department of Transportation.

· This project is included in the highway improvement program, and designated as Section 17-00254-03-WR.

7.18 20-0694

Presentation and Endorsement of the Proposed Five-Year Transportation Improvement Program.

7.19 20-0003

Director’s Report - Transportation.

PLANNING BUILDING AND DEVELOPMENT

7.20 20-0716

Ordinance amending the Lake County Temporary Emergency Public Nuisance Ordinance.

· On May 12, the County Board adopted the Lake County Temporary Emergency Ordinance to enact a temporary ban on open burning in the unincorporated area for a period beginning on May 12 (upon County Board approval) and ending on June 10, coinciding with the Spring landscape waste burning season.

· The ordinance recognizes the increased risk of negative health impacts of open burning of landscape waste on individuals who have been infected with COVID-19.

· Open burning during the pandemic also increases the potential risk of uncontrolled spread of fire, which could impact first responders at a time when their resources may be otherwise needed to assist in public health and safety.

· Several fire protection districts encompassing unincorporated territory enacted comparable temporary burning bans earlier in the Spring 2020 to limit the risks of open burning during the pandemic; a number of these district bans remain in effect. This extension of the Lake County Temporary Emergency Ordinance to July 15 is intended to reinforce and support ongoing district bans and provide similar protections where such district bans have expired.

· The County’s temporary ordinance permits small recreational fires and the use of self-contained outdoor burn devices under certain criteria. County Board action is anticipated on June 9.

· This extension will go into effect immediately upon County Board adoption of Exhibit A and expire on July 15, 2020.

7.21 20-0041

Director’s Report - Planning Building and Development.

PUBLIC WORKS

7.22 20-0690

Joint resolution authorizing a contract with Seven Brothers Painting Inc., Shelby Township, Michigan, for the Hawthorn Water Tower Rehabilitation Project in an estimated amount of $529,900.

· Lake County desires to enter into a contract with Seven Brothers Painting Inc., for the Hawthorn Water Tower Rehabilitation Project.

· There is a need to repair portions of the steel tank and to remove the existing paint and apply new paint coatings to the 500,000-gallon elevated water tower on Hawthorn Parkway, Vernon Hills.

· An invitation to bid was issued and extended to six qualified vendors and sealed bids were received from six vendors, ranging from $529,900 to $839,100.

· Seven Brothers Painting Inc., Shelby Township, Michigan, was determined to be the lowest responsive and responsible bidder who best meets the needs of the County in an estimated amount of $529,900.

7.23 20-0693

Discussion on proposed increases to Chapter 51, Water and Sewer Rates and Changes, of the Code of Ordinances related to water and sewer rates for Fiscal Year (FY) 2021.

· Last year, the Committee and the County Board approved an Ordinance amending water and sewer related rates for certain Lake County systems based on the findings of a multi-year rate study.

· Although the ordinance included language that future rates established by study shall be automatically increased according to the recommended percentages, proposed rate increases are subject to review as part of the annual update of the rate ordinance.

· The proposed FY 2021 increases for retail water, as well as retail and wholesale sewer rates, are comprised of the recommended increase plus Consumer Price Index (CPI), which is currently 2.3 percent.

· The proposed water connection fees will continue to be phased-in through FY 2022 to reach the recommended levels.

· Sewer Connection increases are based on the services provided and facilities used by each region and will continue to be phased-in through FY 2022 to reach the recommended levels.

· Staff is requesting feedback on proposed rate increases in order to proceed with preparation of the FY 2021 budget as directed.

· Rate increases would take effect on December 1, 2020. No Committee or Board action is required at this time.

7.24 20-0689

Ordinance amending Chapter 51, Water and Sewer Rates and Charges. of the code of ordinances related to water and sewer rates.

· Chapter 51 of the Lake County Code of Ordinances establishes all water and sewer user rates and connection fees for the County’s water and sewer systems and periodically to modify, as necessary.

· Under the terms of the agreement between the County and the Village of Grayslake, the Village can adjust transport charges to the County when there is a rate adjustment for Village users.

· The Village of Grayslake has notified the County of a retail sewer increase that will take effect May 1, 2020 and affect all sewer users including those within the Arbor Vista Subdivision.

· Customer’s rates will increase $0.24 from $10.40 per 1,000 gallons to $10.64 per 1,000 gallons as a result of a direct pass-through rate increase by the Village of Grayslake.

· The County will provide notice of the increase to the customers in the Arbor Vista Subdivision.

7.25 20-0042

Director’s Report - Public Works.

8. Executive Session

9. Public Comment

10. County Administrator's Report

11. Members' Remarks

12. Adjournment

Next Meeting: July 8, 2020.

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