Lake County Public Works, Planning & Transportation Committee met May 26.
Here is the agenda provided by the committee:
1. Call to Order
2. Pledge of Allegiance
3. Roll Call of Members
4. Addenda to the Agenda
5. Public Comment (Items not on the agenda)
6. Chair's Remarks
7. Unfinished Business
8. New Business
CONSENT AGENDA (Items 8.1 - 8.7)
*APPROVAL OF MINUTES*
8.1 21-0828 Minutes for April 28, 2021.
8.2 21-0829
Minutes for May 5, 2021.
*DIVISION OF TRANSPORTATION*
8.3 21-0820
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $251,082.54 for the resurfacing of various roads in the Grant Township Road District, which will be improved under the Illinois Highway Code for a total of 1.28 miles.
∙ There was a public call for bids, and a total of two bids were received, ranging from $251,082.54 to $281,968.27, and the lowest responsible bidder is Peter Baker and Son Company, in the amount of $251,082.54.
∙ This project is being funded by the Grant Township Road District.
∙ The Illinois Highway Code directs the County Board to let and award all Motor Fuel Tax funded projects for the township road districts and further directs the County Engineer to prepare plans, specifications, and estimates and provide general supervision over the construction work.
∙ This improvement is designated as Section 21-08000-01-GM.
8.4 21-0821
Joint resolution authorizing a contract with Precision Pavement Markings, Inc., Pingree Grove, Illinois, in the amount of $841,627.94 for the removal and replacement of pavement markings, and the removal and replacement of pavement markers on various County highways, which will be improved under the Illinois Highway Code for a total of 120.62 centerline miles, and appropriating $1,010,000 of Motor Fuel Tax Funds.
∙The County maintains 303 total centerline miles and 915 total lane miles of pavement markings and pavement markers for medians, lane lines, and cross walks.
∙There was a public call for bids, and a total of two bids were received, ranging from $841,627.94 to $1,997,430.10, and the lowest responsible bidder is Precision Pavement Markings, Inc., in the amount of $841,627.94.
∙This project is included in the Transportation Improvement Program, and designated as Section 21-00000-15-GM.
21-0822
Joint resolution authorizing a contract with Acura, Inc., Bensenville, Illinois, in the amount of $286,795.20 for the Americans with Disabilities Act (ADA) curb ramp improvements on Cedar Lake Road, Gages Lake Road, and 9th Street, and appropriating $345,000 of ¼% Sales Tax for Transportation funds.
∙ This work includes removing and replacing 48 curb ramps to meet current ADA standards.
∙ This work also includes performing traffic signal upgrades at the Gages Lake Road at Almond Road intersection, and the Gages Lake Road at Hunt Club Road intersection.
∙ There was a public call for bids, and a total of seven bids were received, ranging from $286,795.20 to $444,029.50, and the lowest responsible bidder is Acura, Inc., with a contract amount of $286,795.20.
∙ This improvement is included in the Transportation Improvement Program, and designated as Section 20-00999-76-SW.
8.6 21-0823
Joint resolution authorizing a contract with Alliance Contractors, Inc., Woodstock, Illinois, in the amount of $233,808.41 for sidewalk and curb ramp improvements at the Quentin Road at Illinois Route 22 intersection, and appropriating $281,000 of ¼% Sales Tax for Transportation funds.
∙ This work includes sidewalk and curb ramp improvements constructed to meet current Americans for Disabilities Act (ADA) standards at all four intersection corners.
∙ This work will also include signal improvements and pavement markings to accommodate the pedestrian facilities at the intersection.
∙ There was a public call for bids, and a total of six bids were received, ranging from $233,808.41 to $348,248.65, and the lowest responsible bidder is Alliance Contractors, Inc., with a contract amount of $233,808.41.
∙ The Village of Lake Zurich is responsible for 20 percent of the sidewalk extension cost and will own and maintain the sidewalk after construction in accordance with the Lake County Division of Transportation’s Non-Motorized Travel Policy.
∙ This improvement is included in the Transportation Improvement Program, and designated as Section 20-00090-16-SW.
8.7 21-0824
Joint resolution authorizing a contract with Meade Electric Company, Inc., Willowbrook, Illinois, in the amount of $294,977.77 for the replacement of video detection systems, and appropriating $354,000 of ¼% Sales Tax for Transportation funds.
∙ The County owns 178 traffic signals consisting of signal heads, controllers, and detection systems.
∙ This work includes the replacement of the video detection system at 13 intersections, maintenance of existing traffic signals, modifying existing controllers, removing existing traffic signal equipment, and all other incidental and collateral work necessary to complete the project.
∙ There was a public call for bids, and a total of three bids were received, ranging from $294,977.77 to $498,429.41, and the lowest responsible bidder is Meade Electric Company, Inc., in the amount of $294,977.77.
∙This improvement is included in the Transportation Improvement Program, and designated as Section 21-00999-81-TL.
REGULAR AGENDA
*DIVISION OF TRANSPORTATION*
8.8 21-0825
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $1,269,187.97 for the resurfacing of 21st Street, from Delany Road to Illinois Route 173, which will be improved under the Illinois Highway Code for a total of 2.03 miles, and appropriating $1,523,000 of Motor Fuel Tax funds.
∙ There was a public call for bids, and a total of two bids were received, ranging from $1,269,187.97 to $1,350,720.32, and the lowest responsible bidder is Peter Baker and Son Company, in the amount of $1,269,187.97.
∙ This resurfacing improvement has been identified within the County’s pavement management system and is included in the Transportation Improvement Program, and designated as Section 19-00999-68-RS.
8.9 21-0826
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $3,576,769.19 for the resurfacing of 33rd Street from Illinois Route 131 to Galilee Avenue, Kenosha Road from 9th Street to Russell Road, and Russell Road from Lewis Avenue to Sheridan Road, which will be improved under the Illinois Highway Code for a total of 4.4 miles, and appropriating $4,292,000 of Motor Fuel Tax funds.
∙ There was a public call for bids, and a total of one bid was received, and the lowest responsible bidder is Peter Baker and Son Company, in the amount of $3,576,769.19.
∙ This resurfacing improvement has been identified within the County’s pavement management system and is included in the Transportation Improvement Program, and designated as Section 20-00999-72-RS.
8.10 21-0051
Director’s Report - Transportation.
∙ Paratransit update
*PLANNING BUILDING AND DEVELOPMENT*
8.11 21-0840
Presentation on upcoming Building Code Update Process.
8.12 21-0841
Ordinance amending the Lake County Temporary Emergency Public Nuisance Ordinance.
∙ The County Board first adopted the Lake County Temporary Emergency Public Nuisance Ordinance which temporarily banned open burning in the unincorporated area in May 2020 in recognition of the increased risk of negative health impacts from open burning on individuals infected with COVID-19. The County Board extended this ordinance through 2020 and reinstated it with certain exemptions on March 9, 2021. It is now set to expire on June 9, 2021.
∙ The temporary emergency ordinance was originally enacted specifically in response to the COVID-19 pandemic. However, extending these restrictions on open burning of specified landscape waste beyond any declared emergency will continue to mitigate against COVID-related and any other negative health effects associated with open burning in the unincorporated area while the County explores options and alternatives for landscape waste disposal.
∙ This amended Temporary Public Nuisance Ordinance will continue to permit opening burning of specified landscape waste on unincorporated residential properties at specified times and on limited days, as well in those instances where the burning occurs at least 500’ to the nearest habitable structure. Exemptions for recreational fires, the use of self contained outdoor burn devices under certain criteria, and prescribed habitat and ecological landscape burns have been retained.
∙The amended extension will go into effect immediately upon Lake County Board adoption of Exhibit A and expire on October 12, 2021.
8.13 21-0052
Director’s Report - Planning Building and Development.
*PUBLIC WORKS*
8.14 21-0832
Ordinance amending a change to Chapter 51: Water and Sewer Rates and Charges of the Lake County Code of Ordinances to authorize the Director of Public Works to effectuate rate increases of third-party service providers as appropriate.
∙ Chapter 51 of the Lake County Code of Ordinances establishes all water and sewer user rates and connection fees for the County’s water and sewer systems and is reviewed annually or as needed.
∙ Under the terms of Intergovernmental Agreements between the County and a few Villages (Fox Lake, Grayslake, and Libertyville), the Village can adjust its charges to the County when there is a rate adjustment for Village users. If the implementation of theses third-party pass-through charges is delayed and not charged to the customers, Lake County Public Works must still remit the increased payment to the service provider. To avoid the cost of delaying any third-party rate changes, the Department is requesting that the Director of Public Works (aka Superintendent) be authorized to effectuate pass-through fees and apply increases as the Department is notified.
∙ Modifications to 51.15 will permit the Director of Public Works to effectuate pass-through fees and apply increases at the end of the next appropriated billing cycle to allow for the timely collection and remittance of fees. Affected customers will be notified of such changes.
∙ In accordance with County Board Rules, the State’s Attorney has reviewed this ordinance prior to action by the County Board.
Joint resolution authorizing a contract with IHC Construction Companies, LLC, Elgin, Illinois, in the amount of $235,650 for the Route 83 Force Main Realignment Project.
∙ Route 83 south of Route 22 has two force mains on the east side and one force main on the west side of the road. A failure of one of the force mains occurred in late 2019 approximately 500 feet south of Route 22. The repair was hampered by a lack of shut off valves for the force main. This project will include the installation of a 13-foot-by-15-foot concrete vault for realignment, consolidation, and valving of the force mains to modernize piping for future maintenance.
∙The County received bids from four contractors for this work ranging from $235,650 to $457,530. Award of this contract is recommended to the lowest responsive and responsible bidder, IHC Construction Companies, LLC, who best meets the needs of the County in the amount of $235,650.
∙ This resolution authorizes and directs the County Purchasing Agent to execute a contract with IHC Construction Companies, LLC, in the amount of $235,650.
8.16 21-0834
Joint resolution authorizing an agreement with RHMG Engineers, Inc., Mundelein, Illinois in the amount of $214,028 to provide preliminary and final engineering services for a new 1.25-million-gallon water tower in the Wildwood Water System.
∙ The Wildwood Water System serves a population of approximately 14,000 in unincorporated areas including Third Lake, Mariners Cove, Arbor Vista, CLC and various retail/commercial establishments in the vicinity. The System receives Lake Michigan water from the Central Lake County Joint Action Water Agency (CLCJAWA) at two delivery stations and the system requires additional storage capacity to protect users in the event of increased water demand or emergency circumstances.
∙ In 2019, Lake County Public Works sought engineering services for water facilities analysis, design, and construction oversight through a full Statement of Interest (SOI) competitive process. The selected firm for water facilities analysis, design and construction oversight was RHMG Engineers, Inc.
∙ Under the aforementioned contract, RHMG Engineers, Inc. recently completed a study to determine the required system storage and analyzed several locations for the construction of a new water tower since the existing John Mogg Tower Site is not large enough to accommodate a new water tower. The recommended location for a new water tower is a property owned by Lake County located on the south side of Gages Lake Road at Dady Court.
∙ This agreement is a continuation of the study and provides for preliminary and final engineering design services for the new 1.25 million-gallon water tower in the Wildwood Water System.
8.17 21-0053
Director’s Report - Public Works.
*SOLID WASTE AGENCY OF LAKE COUNTY*
8.18 21-0851
Discussion regarding the proposed second amendment to the Host Agreement between Lake County, the Solid Waste Agency of Lake County (SWALCO) and the owner of the Zion Landfill, GFL, Inc.
∙ On January 28, 2010 Lake County, SWALCO and Veolia Zion Landfill, Inc. entered into a Host Agreement covering the Zion Landfill. The Agreement was amended by the parties on June 24, 2010 to clarify the payment of the local surcharge fee had been changed by an agreement between Lake County and SWALCO to divide that fee.
∙ The Host Agreement contains provisions for guaranteed access to the capacity at the Zion Landfill for waste generated in Lake County, additional environmental safeguards and the payment of host fees.
∙ The County and SWALCO have been negotiating with the owners of the Zion Landfill (GFL, Inc.) for nearly two years and included representatives from the City of Zion at those negotiations.
∙ The proposed second amendment includes provisions for additional environmental safeguards addressing odor control, noise control, litter control, wind erosion/particulate matter emission control plan, bird mitigation plan and development of a community relations program and dedicated website for the Zion Landfill. It also includes a provision for guaranteed access to capacity at the proposed expanded landfill for Lake County generated waste.
∙ The 2019 Lake County Solid Waste Management Plan requires that all entities with existing host agreements at either landfill shall have those agreements extended if either landfill proposes an expansion. These agreements must be amended prior to a siting application being filed for an expansion.
∙ The proposed Second Amendment to the Host Agreement will be presented to the Financial and Administrative Committee on May 27, 2021 for discussion and will be brought back to Public Works Planning and Transportation on June 30, 2021 for final action and to Financial and Administrative on July 1, 2021 for final action, with subsequent Board action. SWALCO intends to take action on the Second Amendment at its meeting on June 17, 2021.
8.19 21-0860
Resolution amending the 2019 Lake County Solid Waste Management Plan, clarifying intent of the plan regarding which entities must have host agreements amended or extended.
∙ The County’s Waste Management Plan was adopted in 1989 as the Solid Waste Management Plan and has delegated the updating of this plan to the Solid Waste Agency of Lake County (SWALCO).
∙ The plan was most recently amended in 2019, which resulted in the addition of a new section related to developing a circular economy plan and implementation.
∙ After a recent review it was determined that additions were necessary to provide clarity related to Host Community Benefit Agreements.
9. County Administrator's Report
10. Executive Session
11. Members' Remarks
12. Adjournment
Next Meeting: June 30, 2021
https://lakecounty.legistar.com/View.ashx?M=A&ID=828064&GUID=0695F1CC-08CB-4E83-B08D-EBF4DA77AAAB
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