Lake County Public Works, Planning & Transportation Committee Met April 28.
Here is the minutes provided by the committee:
1. Call to Order
Chair Durkin called the meeting to order at 8:30 a.m.
2. Pledge of Allegiance
Chair Durkin led the Pledge of Allegiance.
3. Roll Call of Members
Present 5 - Member Clark, Chair Durkin, Vice Chair Pedersen, Member Wasik and Member Wilke
Absent 2 - Member Maine and Member Vealitzek
Others present:
Gary Gibson, County Administrator's Office
Cassandra Torstenson, County Administrator's Office Blanca Vela-Schneider, County Administrator's Office Patrice Sutton, Finance and Administrative Services RuthAnne Hall, Finance and Administrative Services Sandy Hart, County Board
Paul Frank, County Board
Gina Roberts, County Board
Mary Ross Cunningham, County Board
Marah Altenberg, County Board
Carissa Casbon, County Board
Julie Simpson, County Board
Shane Schneider, Division of Transportation
Al Giertych, Division of Transportation
Jon Nelson, Division of Transportation
Eric Waggoner, Planning Building and Development Krista Barkley-Braun, Planning Building and Development Tom Chefalo, Planning Building and Development Robert Springer, Planning Building and Development Eric Tellez, Planning Building and Development Dan Brown, State's Attorney's Office
Austin McFarlane, Public Works
Arin Thrower, Communications
Jeff Carlstone, Communications
Cheryl Van Duyse, resident
Barbara de Nekker, resident
Robert Worobow, resident
Kimberly Saunders, resident
Michelle Culver, resident
Abby Scalf, County Board Office
4. Addenda to the Agenda
There were no additions or amendments to the agenda.
5. Public Comment (Items not on the agenda)
There were no comments from the public.
6. Chair's Remarks
Chair Durkin had no remarks.
7. Unfinished Business
8. New Business
CONSENT AGENDA (Items 8.1 - 8.5)
*APPROVAL OF MINUTES*
8.1 21-0670
Minutes for March 31, 2021.
A motion was made by Member Wilke, seconded by Member Clark, that Consent Agenda items 8.1 and 8.2 be approved and items 8.3, 8.4 and 8.5 be approved and referred to the Financial and Administrative Committee.. The motion carried by the following vote:
Aye: 5 - Member Clark, Chair Durkin, Vice Chair Pedersen, Member Wasik and Member Wilke
Absent: 2 - Member Maine and Member Vealitzek
8.2 21-0671
Minutes for April 7, 2021.
A motion was made by Member Wilke, seconded by Member Clark, that this item be A motion was made by Member Wilke, seconded by Member Clark, that Consent Agenda items 8.1 and 8.2 be approved and items 8.3, 8.4 and 8.5 be approved and referred to the Financial and Administrative Committee.. The motion carried by the following vote:
Aye: 5 - Member Clark, Chair Durkin, Vice Chair Pedersen, Member Wasik and Member Wilke
Absent: 2 - Member Maine and Member Vealitzek
*DIVISION OF TRANSPORTATION*
8.3 21-0640
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $155,249.19 for the resurfacing of various roads in the Cuba Township Road District, which will be improved under the Illinois Highway Code for a total of 0.69 miles.
A motion was made by Member Wilke, seconded by Member Clark, that Consent Agenda items 8.1 and 8.2 be approved and items 8.3, 8.4 and 8.5 be approved and referred to the Financial and Administrative Committee.. The motion carried by the following vote:
Aye: 5- Member Clark, Chair Durkin, Vice Chair Pedersen, Member Wasik and Member Wilke
Absent: 2 - Member Maine and Member Vealitzek
8.4 21-0641
Joint resolution authorizing a contract with Payne and Dolan, Inc., Antioch, Illinois, in the amount of $94,645.60 for the resurfacing of various roads in the Waukegan Township Road District, which will be improved under the Illinois Highway Code for a total of 0.69 miles.
A motion was made by Member Wilke, seconded by Member Clark, that Consent Agenda items 8.1 and 8.2 be approved and items 8.3, 8.4 and 8.5 be approved and referred to the Financial and Administrative Committee.. The motion carried by the following vote:
Aye: 5- Member Clark, Chair Durkin, Vice Chair Pedersen, Member Wasik and Member Wilke
Absent: 2 - Member Maine and Member Vealitzek
8.5 21-0642
Joint resolution authorizing a contract with Campanella and Sons, Inc., Wadsworth, Illinois, in the amount of $268,429.16 for the replacement of eight culverts on Gages Lake Road and North Avenue and appropriating $323,000 of County Bridge Tax funds.
A motion was made by Member Wilke, seconded by Member Clark, that Consent Agenda items 8.1 and 8.2 be approved and items 8.3, 8.4 and 8.5 be approved and referred to the Financial and Administrative Committee.. The motion carried by the following vote:
Aye: 5- Member Clark, Chair Durkin, Vice Chair Pedersen, Member Wasik and Member Wilke
Absent: 2 - Member Maine and Member Vealitzek
REGULAR AGENDA
*PLANNING BUILDING AND DEVELOPMENT*
8.6 21-0678
Discussion on proposed text amendments to the Unified Development Ordinance of Lake County, Illinois (Chapter 151 of the Lake County, Illinois Code of Ordinances) relating to the regulation of adult-use cannabis businesses.
Attachments: Exhibit A (Adult Use Cannabis ZBA Recommendation )
Cheryl Van Duyse, resident, provided a public comment expressing considerations for buffers and setbacks when allowing adult-use cannabis businesses in unincorporated Lake County.
Gary Gibson, County Administrator, said Hilton Harrell, resident, signed up in advance to provide public comment but was not present at the meeting. Mr. Gibson also read a public comment submitted by Barbara de Nekker, resident, who expressed concerns regarding cannabis businesses being allowable in unincorporated Lake County.
Eric Waggoner, Planning Building and Development (PBD) Director, provided a presentation as to the outreach efforts to get feedback from the public on adult-use cannabis businesses in unincorporated Lake County. Following deliberations, the Zoning Board of Appeals unanimously approved the amendments to regulate adult-use cannabis businesses. Staff sought initial feedback from the Committee on the amendments, which will be brought back to the Committee at their May 5 meeting.
Krista Barkley-Braun, PBD, presented details of the ZBA recommended amendments on adult-use cannabis businesses. Significant discussion ensued.
This matter was discussed
8.7 21-0052
Director’s Report - Planning Building and Development.
Eric Waggoner, Planning Building and Development Director, had nothing to report. *DIVISION OF TRANSPORTATION*
8.8 21-0643
Joint resolution authorizing a contract with Berger Excavating Contractors, Wauconda, Illinois, in the amount of $2,133,208.86 for the intersection improvement of Fremont Center Road and Illinois Route 60 and appropriating $2,560,000 of ¼% Sales Tax for Transportation funds.
Shane Schneider, Division of Transportation Director, presented this item to make an intersection improvement at Fremont Center Road and Illinois Route 60. This is a safety improvement as it is difficult for vehicles to make a left turn onto Fremont Center Road, resulting in crashes and injuries. The project received support from the public as well as Fremont Township and the Fremont School District. There will be a 50-day road closure scheduled to start in early June.
A motion was made by Member Clark, seconded by Member Wasik, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 5 - Member Clark, Chair Durkin, Vice Chair Pedersen, Member Wasik and Member Wilke
Absent: 2 - Member Maine and Member Vealitzek
8.9 21-0644
Joint resolution authorizing an agreement with V3 Companies, Woodridge, Illinois, for Phase III construction engineering services for improvements at the intersection of Fremont Center Road and Illinois Route 60, at a maximum cost of $304,822.38, appropriating $366,000 of ¼% Sales Tax for Transportation funds.
Shane Schneider, Division of Transportation Director, presented this item for engineering consulting services for the intersection reconstruction at Fremont Center Road at Illinois Route 60. The firm will be on site daily to monitor progress and ensure the project is completed to the plans and specifications. Discussion ensued.
A motion was made by Member Pedersen, seconded by Member Clark, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 5 - Member Clark, Chair Durkin, Vice Chair Pedersen, Member Wasik and Member Wilke
Absent: 2 - Member Maine and Member Vealitzek
8.10 21-0645
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $749,099.54 for the resurfacing of Engle Drive, from Illinois Route 83 to Illinois Route 132, which will be improved under the Illinois Highway Code for a total of 2.20 miles, and appropriating $890,000 of Motor Fuel Tax funds.
Shane Schneider, Division of Transportation Director, presented this item for a resurfacing project at Engle Drive from Illinois Route 83 to Illinois Route 132. Daily lane closures will be required, and the project is scheduled to wrap up this summer.
A motion was made by Member Pedersen, seconded by Member Clark, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 5 - Member Clark, Chair Durkin, Vice Chair Pedersen, Member Wasik and Member Wilke
Absent: 2 - Member Maine and Member Vealitzek
8.11 21-0646
Joint resolution authorizing a contract with A Lamp Concrete Contractors, Inc., Schaumburg, Illinois, in the amount of $4,544,617.36 for the resurfacing, restoration, and rehabilitation (3R) improvement of St. Marys Road, from Illinois Route 176 to Illinois Route 60, and appropriating $5,450,000 of Matching Tax funds.
Shane Schneider, Division of Transportation Director, presented this item for a project to be completed at St. Mary's Road Illinois Route 176 to Illinois Route 60. The work will include resurfacing, upgrading adjacent drainage system, and incorporating four-foot bike friendly shoulders along the corridor. EJ&E also will reset the tracks and the road will be re-profiled to provide a smoother ride for motorists. Director Schneider said center line rumble strips also will be installed along this corridor to notify drivers if the car crosses into oncoming traffic in an effort to help reduce crashes. Discussion ensued.
A motion was made by Member Clark, seconded by Member Wasik, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 5 - Member Clark, Chair Durkin, Vice Chair Pedersen, Member Wasik and Member Wilke
Absent: 2 - Member Maine and Member Vealitzek
8.12 21-0647
Presentation of the annual department update and part one of the Five-Year Transportation Improvement Program.
Shane Schneider, Division of Transportation Director, presented the annual department update, detailing highlights over past 12 months, which include an online interactive construction map and virtual public meeting space. The department also has an ongoing single occupied vehicle reduction study and efforts to expand paratransit to a countywide borderless system. He also provided a synopsis of the 2020 program and the construction projects planned for 2021.
Director Schneider then addressed how DOT builds its five-year TIP, addressing preservation, modernization and expansion projects. The department will address funding and projects detailed within the five-year TIP at the June 29 Committee meeting. Discussion ensued.
This matter was presented
8.13 21-0698
Review and discussion related to software used by the Division of Transportation and Public Works Departments.
Shane Schneider, Division of Transportation Director, and Austin McFarlane, Interim Public Works Director, presented an overview of the software the departments used. The presentation also detailed software the two departments utilize that also is shared by other County departments.
This matter was discussed
8.14 21-0051
Director’s Report - Transportation.
Shane Schneider, Division of Transportation Director, gave an update as to the progress to reopen Stearns School Road at MIll Creek.
*PUBLIC WORKS*
8.15 21-0660
Joint resolution authorizing a contract with Hoerr Construction, Inc., Goodfield, Illinois, for sanitary sewer rehabilitation in the Sylvan Lake (West and East Shores) and Vernon Hills (Cherry Valley) areas in the amount of $322,283 using a shared services contract with the Village of Mount Prospect.
21-0660 Sanitary Sewer Lining 2021 Mt Prospect Contract
Austin McFarlane, Interim Public Works Director, presented this item to enter a shared service contract with the Village of Mount Prospect for sanitary sewer rehabilitation and lining work in the Sylvan Lake and Vernon Hills areas. Once dates are set, they will begin outreach with the communities.
Member Wilke left the meeting at 11:00 a.m.
A motion was made by Member Clark, seconded by Member Pedersen, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 4 - Member Clark, Chair Durkin, Vice Chair Pedersen and Member Wasik
Absent: 3 - Member Maine, Member Vealitzek and Member Wilke
8.16 21-0661
Joint resolution authorizing a contract with Copenhaver Construction Inc., Gilberts, Illinois in the amount of $555,997.50 for the Hawthorn Hills Square Watermain Replacement Project.
Attachments:
21-0661 Hawthorn Hills Square WM Replacement Award Information 21-0661 Hawthorn Hills Square WM Replacement Bid Doc 21-0661 Hawthorn Hills Square WM Replacement Location Map 21-0661 Hawthorn Hills Square WM Replacement Project Bid Tab 21-0661 Hawthorn Hills Square WM Replacement Vendor Disclosure
Austin McFarlane, Interim Public Works Director, presented this item for Hawthorn Hills Square water main replacement project in Vernon Hills. The plan is to permanently replace the section of pipe that is being problematic. They will work with area businesses to minimize the impact.
A motion was made by Member Wasik, seconded by Member Clark, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 4 - Member Clark, Chair Durkin, Vice Chair Pedersen and Member Wasik
Absent: 3 - Member Maine, Member Vealitzek and Member Wilke
8.17 21-0662
Joint resolution authorizing a contract with Fer-Pal Construction USA, LLC, Elgin, Illinois in the amount of $2,339,680 for the Pekara Watermain Lining Phase 1 and Walmart Fire Loop Lining Project.
Austin McFarlane, Interim Public Works Director, presented this item to complete a lining project in Pekara subdivision and the Wal-Mart Fire Loop in Vernon Hills. There has been outreach to the residents and businesses to minimize the disruption. Discussion ensued.
A motion was made by Member Wasik, seconded by Member Pedersen, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 4 - Member Clark, Chair Durkin, Vice Chair Pedersen and Member Wasik
Absent: 3 - Member Maine, Member Vealitzek and Member Wilke
8.18 21-0053
Director’s Report - Public Works.
Austin McFarlane, Interim Public Works Director, sought Committee's guidance on the topic of late fees and shutoffs as a voluntary moratorium ended March 31.
Cassandra Torstenson, Assistant County Administrator, explained the funds the County has received for rental assistance can be used for utility assistance, adding there are some exclusions as to what utilities can be covered. Gary Gibson, County Administrator, added the funds are strictly for rental assistance..
Following discussion, Interim Director McFarlane said the department will wait until they have a list of resources they can provide and then will send notices to those applicable, including resources available for funding assistance.
9. County Administrator's Report
Gary Gibson, County Administrator, reported Matt Meyers, Assistant County Administrator, is on vacation.
10. Executive Session
11. Members' Remarks
There were no remarks by the members.
12. Adjournment
Chair Durkin called the meeting to be adjourned at 11:11 a.m.
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