Lake County Public Works, Planning & Transportation Committee Met May 26.
Here are the minutes provided by the committee:
1. Call to Order
Chair Durkin called the meeting to order at 8:30 a.m.
2. Pledge of Allegiance
Chair Durkin led the Pledge of Allegiance.
3. Roll Call of Members
Present 6 -
Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent 1 - Member Wilke
Others present:
Shane Schneider, Division of Transportation
Mike Klemens, Division of Transportation
Kevin Carrier, Division of Transportation
Jon Nelson, Division of Transportation
Joe Surdam, Division of Transportation
Lisle Stalter, State's Attorney's Office
Carissa Casbon, County Board
Sandy Hart, County Board
Mary Ross Cunningham, County Board
Marah Altenberg, County Board
Gina Roberts, County Board
Julie Simpson, County Board
Eric Waggoner, Planning Building and Development
Robert Springer, Planning Building and Development
Krista Braun, Planning Building and Development
Austin McFarlane, Public Works
Walter Willis, Solid Waste Agency of Lake County
Matt Meyers, County Administrator's Office
Gary Gibson, County Administrator's Office
Jim Hawkins, County Administrator's Office
Cassandra Torstenson, County Administrator's Office
Blanca Vela-Schneider, County Administrator's Office
Patrice Sutton, Finance and Administrative Services
RuthAnne Hall, Finance and Administrative Services
Jeff Carlstone, Communications
Abby Scalf, County Board Office
Barbara Klipp, resident
Douglas Ower, resident
Amy Onan, resident
Kristen LaManna, resident
4. Addenda to the Agenda
There were no additions or amendments to the agenda.
5. Public Comment (Items not on the agenda)
There were no comments from the public.
6. Chair's Remarks
Chair Durkin commented it was nice to see Board members at the recent Lake County Forest Preserves meeting.
7. Unfinished Business
8. New Business
CONSENT AGENDA (Items 8.1 - 8.7)
*APPROVAL OF MINUTES*
A motion was made by Member Clark, seconded by Member Pedersen, that Consent Agenda items 8.3, 8.5 and 8.6 be removed from the Consent Agenda and be added to the Regular Agenda. Motion carried by the following roll call vote:
Aye: Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik.
Absent: Member Wilke
A motion was made by Member Clark, seconded by Member Pedersen that Consent Agenda items 8.1 and 8.2 be approved and item 8.4 and 8.7 be approved and referred onto the Financial and Administrative Committee. Motion carried by the following roll call vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.2 21-0829
Minutes for May 5, 2021.
A motion was made by Member Clark, seconded by Member Pedersen, that Consent Agenda items 8.3, 8.5 and 8.6 be removed from the Consent Agenda and be added to the Regular Agenda. Motion carried by the following roll call vote:
Aye: Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik.
Absent: Member Wilke
A motion was made by Member Clark, seconded by Member Pedersen that Consent Agenda items 8.1 and 8.2 be approved and item 8.4 and 8.7 be approved and referred onto the Financial and Administrative Committee. Motion carried by the following roll call vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
*DIVISION OF TRANSPORTATION*
8.3 21-0820
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $251,082.54 for the resurfacing of various roads in the Grant Township Road District, which will be improved under the Illinois Highway Code for a total of 1.28 miles.
Shane Schneider, Division of Transportation Director, presented this item for a Grant Township Road District project. Under State statute, the County Board must award all contracts for township road district projects if they use Motor Fuel Tax (MFT) funds, and the County engineer is required to oversee design and construction of all township road district projects that use MFT funds. No County funds will be used toward this project. Discussion ensued.
A motion was made by Member Clark, seconded by Member Pedersen, that Consent Agenda items 8.3, 8.5 and 8.6 be removed from the Consent Agenda and be added to the Regular Agenda. Motion carried by the following roll call vote:
Aye: Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik.
Absent: Member Wilke
A motion was made by Member Clark, seconded by Member Wasik, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.4 21-0821
Joint resolution authorizing a contract with Precision Pavement Markings, Inc., Pingree Grove, Illinois, in the amount of $841,627.94 for the removal and replacement of pavement markings, and the removal and replacement of pavement markers on various County highways, which will be improved under the Illinois Highway Code for a total of 120.62 centerline miles, and appropriating $1,010,000 of Motor Fuel Tax Funds.
A motion was made by Member Clark, seconded by Member Pedersen, that Consent Agenda items 8.3, 8.5 and 8.6 be removed from the Consent Agenda and be added to the Regular Agenda. Motion carried by the following roll call vote:
Aye: Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik.
Absent: Member Wilke
A motion was made by Member Clark, seconded by Member Pedersen that Consent Agenda items 8.1 and 8.2 be approved and item 8.4 and 8.7 be approved and referred onto the Financial and Administrative Committee. Motion carried by the following roll call vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.5 21-0822
Joint resolution authorizing a contract with Acura, Inc., Bensenville, Illinois, in the amount of $286,795.20 for the Americans with Disabilities Act (ADA) curb ramp improvements on Cedar Lake Road, Gages Lake Road, and 9th Street, and appropriating $345,000 of ¼% Sales Tax for Transportation funds.
Shane Schneider, Division of Transportation Director, presented this item to make curb ramp improvements on Cedar Lake Road, Gages Lake Road and 9th Street. This is an annual maintenance contract, upgrading ADA ramps at various intersections on regular to bring into compliance with current standards. Discussion ensued.
A motion was made by Member Clark, seconded by Member Pedersen, that Consent Agenda items 8.3, 8.5 and 8.6 be removed from the Consent Agenda and be added to the Regular Agenda. Motion carried by the following roll call vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik.
Absent: Member Wilke
A motion was made by Member Clark, seconded by Member Maine, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.6 21-0823
Joint resolution authorizing a contract with Alliance Contractors, Inc., Woodstock, Illinois, in the amount of $233,808.41 for sidewalk and curb ramp improvements at the Quentin Road at Illinois Route 22 intersection, and appropriating $281,000 of ¼% Sales Tax for Transportation funds.
Shane Schneider, Division of Transportation Director, presented this item for a sidewalk and curb ramp improvement. The County had reconstructed Quentin from Illinois 22 to White Pine. The Village of Lake Zurich approached the County to extend the sidewalk north into a large shopping complex, and County agreed to address the gap in the system. County will do the installation, and the Village will be responsible for ownership and maintenance of the sidewalk.
A motion was made by Member Clark, seconded by Member Pedersen, that Consent Agenda items 8.3, 8.5 and 8.6 be removed from the Consent Agenda and be added to the Regular Agenda. Motion carried by the following roll call vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik.
Absent: Member Wilke
A motion was made by Member Clark, seconded by Member Vealitzek, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.7 21-0824
Joint resolution authorizing a contract with Meade Electric Company, Inc., Willowbrook, Illinois, in the amount of $294,977.77 for the replacement of video detection systems, and appropriating $354,000 of ¼% Sales Tax for Transportation funds.
A motion was made by Member Clark, seconded by Member Pedersen, that Consent Agenda items 8.3, 8.5 and 8.6 be removed from the Consent Agenda and be added to the Regular Agenda. Motion carried by the following roll call vote:
Aye: Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek, Member Wasik.
Absent: Member Wilke
A motion was made by Member Clark, seconded by Member Pedersen that Consent Agenda items 8.1 and 8.2 be approved and item 8.4 and 8.7 be approved and referred onto the Financial and Administrative Committee. Motion carried by the following roll call vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
REGULAR AGENDA
*DIVISION OF TRANSPORTATION*
8.8 21-0825
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $1,269,187.97 for the resurfacing of 21st Street, from Delany Road to Illinois Route 173, which will be improved under the Illinois Highway Code for a total of 2.03 miles, and appropriating $1,523,000 of Motor Fuel Tax funds.
Shane Schneider, Division of Transportation Director, presented this item for resurfacing of 21st Street from Delay to Illinois 173. The project will include adding a four-foot-wide bike friendly shoulder and upgrading ramps along the corridor. No detour route will be planned, and the work will start this summer and be completed this construction season.
A motion was made by Member Clark, seconded by Member Pedersen, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.9 21-0826
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $3,576,769.19 for the resurfacing of 33rd Street from Illinois Route 131 to Galilee Avenue, Kenosha Road from 9th Street to Russell Road, and Russell Road from Lewis Avenue to Sheridan Road, which will be improved under the Illinois Highway Code for a total of 4.4 miles, and appropriating $4,292,000 of Motor Fuel Tax funds.
Shane Schneider, Division of Transportation Director, presented this item for resurfacing of 33rd Street, Kenosha Road and Russell Road. The total project will cover 4.4 miles across the sections. Bike friendly shoulders also will be added along the roads as well as select culvert repair, guardrail replacement and a center line rumble strip. Work will be completed this construction season, and no detours will be planned.
A motion was made by Member Maine, seconded by Member Pedersen, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.10 21-0051
Director’s Report - Transportation.
Shane Schneider, Division of Transportation Director, said the County will pursue a new grant opportunity available for the Cedar Lake Road downtown Round Lake alignment. The County is seeking a $16,000,000 grant and will receive notice by November 22 if approved.
He also provided an update on the Stearns School Road culvert, including a timeline as to when the culvert collapsed, the construction process and the road reopening May 24. Discussion ensued.
Mike Klemens, DOT, gave a paratransit update, providing information regarding a potential borderless paratransit service in Lake County, including options to proceed with or without local funding partners, the estimated time period Countywide service could begin and service parameters. Discussion ensued.
*PLANNING BUILDING AND DEVELOPMENT*
8.11 21-0840
Presentation on upcoming Building Code Update Process.
Eric Waggoner, Planning Building and Development (PB&D) Director, presented this item, explaining County staff provides an update to building code to maintain consistency with international and national codes. Prior to implementing a task force to review draft amendments, staff wanted to obtain feedback from the Committee on initial policies, specifically regarding residential fire sprinkler policy.
Bob Springer, PB&D, provided background as to residential fire sprinkler policy, explaining the County has maintained a policy to remove the automatic fire suppression system requirement for new one and two-family dwellings. He provided data on number of fires in those type of dwellings and data on insurance and construction costs related to adding residential fire sprinkler systems.
Director Waggoner said following committee feedback, staff will convene the task force and expect to present a final recommendation to the Committee at its June 30 meeting and a draft to the Board at its July 13 meeting. Following significant discussion, the committee gave consensus to continue the previous County Board direction based on policy considerations.
This matter was presented
8.12 21-0841
Ordinance amending the Lake County Temporary Emergency Public Nuisance Ordinance.
Eric Waggoner, Planning Building and Development Director, said the County Board began to enact temporary restrictions on open burning in unincorporated areas starting in May 2020 in response to the increased risk of negative health impacts. The current temporary ordinance, which includes exemptions for prescribed habitats and large property owners, expires June 19 to coincide with the end of the spring burning season.
As Illinois hits Phase 5 and an all-time low COVID-19 positivity rate, he said COVID-19 is still present and there is a risk for those who have COVID-19 to develop health complications due to open burning. Staff proposes one final extension to the temporary restrictions to provide a bridge to a final policy decision from the Board. Discussion ensued.
A motion was made by Member Clark, seconded by Member Vealitzek, that this item be recommended for adoption to the regular agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.13 21-0052
Director’s Report - Planning Building and Development.
Eric Waggoner, Planning Building and Development Director, presented an update on clean air policy. A Request for Proposals (RFP) was sent to waste haulers to seek input on alternative options for disposal of landscape waste. Staff will sort through these proposals. The County also has maintained a public forum on the website and has received over 1,100 responses from individuals living across the County on landscape waste restriction policy, methods of service and future impact. Staff will provide updates on this website once staff reviews the RFP to get additional feedback from the public as to disposal options and costs associated with each option. Staff will provide the Committee further updates. Discussion ensued.
*PUBLIC WORKS*
8.14 21-0832
Ordinance amending a change to Chapter 51: Water and Sewer Rates and Charges of the Lake County Code of Ordinances to authorize the Director of Public Works to effectuate rate increases of third-party service providers as appropriate.
Austin McFarlane, Interim Public Works Director, presented this item, explaining Public Works currently has Intergovernmental Agreements with villages and utilities that provide water and wastewater services to customers. The utilities have the right to increase rates annually. This modification to the current rate ordinance will give the Director permission to approve the rate increases from third-party vendors to avoid delays in payment to the utilities. Discussion ensued.
A motion was made by Member Maine, seconded by Member Clark, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.15 21-0833
Joint resolution authorizing a contract with IHC Construction Companies, LLC, Elgin, Illinois, in the amount of $235,650 for the Route 83 Force Main Realignment Project.
Attachments:
21-0833 Rte 83 Force Main Realignment Contract Documents 21-0833 Rte 83 Force Main Realignment Project Bid Tab 21-0833 Rte 83 Force Main Realignment Project Location Map 21-0833 Rte 83 Force Main Realignment Project Responsible Bidder 21-0833 Rte 83 Force Main Realignment Project Vendor Certification 21-0833 Rte 83 Force Main Realignment Project Vendor Disclosure 21-0833 Rte 83 Forcemain Realignment Award Information
Austin McFarlane, Interim Public Works Director, presented this item for the Route 83 Force Main Realignment Project. He said there are three force mains in this vicinity. In 2019, one of the force mains ruptured, and during repair, staff noticed pipes were poorly configured, which hampered construction work. This project is designed to go back to site to realign and reconfigure pipes and install new valves, so if there are future breaks, it will be easier for staff to mitigate the situation. Discussion ensued.
A motion was made by Member Wasik, seconded by Member Maine, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.16 21-0834
Joint resolution authorizing an agreement with RHMG Engineers, Inc., Mundelein, Illinois in the amount of $214,028 to provide preliminary and final engineering services for a new 1.25-million-gallon water tower in the Wildwood Water System.
Austin McFarlane, Interim Public Works Director, presented this item to complete preliminary design work to construct a new water tower in the Wildwood Water System. The existing water tower requires significant repairs. County owns the property, which was earmarked for tower construction in the 1990s. Staff have spoken with neighbors to get feedback on the project. Discussion ensued.
A motion was made by Member Wasik, seconded by Member Clark, that this item be approved and referred on to the Financial and Administrative Committee. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
8.17 21-0053
Director’s Report - Public Works.
Austin McFarlane, Interim Public Works Director, presented information on the rate ordinance. In 2019, a new rate ordinance was presented and approved by the Board. Public Works depends on user fees for operation and capital projects. The committee requested each year to come back for review and approval of new rates and development of capital projects. With that direction, the department seeks Committee feedback on the rates prior to developing the budget. Discussion ensued.
*SOLID WASTE AGENCY OF LAKE COUNTY*
8.18 21-0851
Discussion regarding the proposed second amendment to the Host Agreement between Lake County, the Solid Waste Agency of Lake County (SWALCO) and the owner of the Zion Landfill, GFL, Inc.
Matthew Meyers, Assistant County Administrator, introduced public comments pertaining to this item. Barbara Klipp, resident, had signed up to provide public comment but left the meeting.
Douglas Ower, resident, spoke about the chance for residents to view the agreement and through the agreement, to allow the public to provide complaints and receive a response to those complaints.
Walter Willis, Solid Waste Agency of Lake County (SWALCO) Director, presented information on the proposed second amendment to a host agreement between the County, SWALCO and Zion Landfill GFL, Inc. The agreement would allow the landfill expansion and would cover host fees and environmental points. Geological and design points are being reviewed. He also explained the permitting process through the City of Zion and the State to allow the expansion. Discussion ensued.
Director Willis said the proposed agreement would be provided to the Committee at its June 30 meeting. Following approval, the agreement would be sent to the Board for approval. Discussion ensued.
This matter was discussed
8.19 21-0860
Resolution amending the 2019 Lake County Solid Waste Management Plan, clarifying intent of the plan regarding which entities must have host agreements amended or extended.
Transportation Committee
Walter Willis, Solid Waste Agency of Lake County (SWALCO) Director, presented this item to amend the 2019 Lake County Solid Waste Management Plan. The intent is to ensure the plan is clear so any developer knows what they are required to do such as defining the term, host community agreement.
A motion was made by Member Maine, seconded by Member Clark, that this resolution be recommended for adoption to the regular agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Chair Durkin, Member Maine, Vice Chair Pedersen, Member Vealitzek and Member Wasik
Absent: 1 - Member Wilke
9. County Administrator's Report
Matthew Meyers, Assistant County Administrator, had nothing to report.
10. Executive Session
11. Members' Remarks
12. Adjournment
Chair Durkin called the meeting to be adjourned at 11:26 a.m.
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