Lake County Regional 911 Operations Committee met March 17.
Here are the minutes provided by the committee:
1. Call to Order
Chair Kreis called the Regional 911 Operations Committee Meeting to order at 2:01 p.m.
2. Roll Call of Members
Jim Hawkins, 911 Project Coordinator, did a roll call of members.
Members present:
CenCom E9-1-1 - Nichol Whitfield, Acting Director
Countryside Fire Protection District - Ed Heinz, Dep. Fire Chief
Fox Lake – Jimmy Lee, Chief of Police
Grayslake Fire Protection District - Dan Pierre, Fire Chief
Greater Round Lake Fire Protection District - Greg Formica, Fire Chief
Gurnee - John Kavanagh, Fire Chief
Lake County - Jim Hawkins, Deputy County Administrator / 911 Project Coordinator
Lake County ETSB - Steven Winnecke, Director
Lake County Sheriff's Office - Kent McKenzie, Director of Communications
Libertyville – Richard Carani, Fire Chief
Lincolnshire - Kim Covelli, Police
Mundelein – John Monahan, Chief of Police
Round Lake – Steve Shields, Village Administrator
Round Lake Beach - Glibert Rivera, Chief of Police
Vernon Hills - Pat Kreis, Chief of Police Vernon Hills and Committee Chair
VHL JETSB – Jim Levicki, Deputy Chief of Police
Waukegan – Gabe Guzman, Police
NELCC JETSB - Not present
North Chicago - Not present
Wauconda Fire Protection District - Not present
Others present:
Janna Philipp - County Administrator's Office
Sonia Hernandez - County Administrator's Office
Bernard Malkov, Sheriff's Office
Jim Chamernik, Sheriff's Office
Dave Anderson - Lake Zurich PD
Dave Dato - Lake County ETSB and Vice Chair
Don Hansen - Mundelein Support Services Director
Matt Bickel - Wold Architects & Engineers
Matt Goze - Libertyville Deputy Chief of Police Admin.
Michael Patogh - Libertyville
3. Approval of Minutes
3.1 22-0431
A motion was made by Member McKenzie, seconded by Member Shields, that the minutes be approved. The motion carried by voice vote.
4. Public Comment
There were no comments from the public.
5. Unfinished Business
There was no unfinished business.
6. New Business
6.1 22-0432
Update Operations and Policy Committee Membership.
Jim Hawkins, 911 Project Coordinator, requested that the members review the Operations and Policy Committee Membership list that was attached to the agenda and notify him of any updates.
6.2 22-0433
Project Coordinator’s Update.
Jim Hawkins, 911 Project Coordinator, provided a brief update and presentation on the history of the project, the concept of operations, and the three Lines of Effort (LOE) - 1: Technology, 2: Facility and 3: Organization. He explained that Barrington is no longer a member, leaving 20 active members. The Phase 1 Intergovernmental Agreement will expire in September and the current consortium will be disestablished. The goal is to have a new IGA between participating PSAPs no later than September 2022.
6.3 22-0434
Update on Consortium CAD, Mobile, RMS, JMS, E-Citation, and E-Crash Software Implementation.
Jim Hawkins, 911 Project Coordinator, introduced Susannah Heitger, Crowe LLP Consultant. She provided a brief Consortium System Implementation update, including accomplishments to date and upcoming key tasks with the Tyler Technologies team. This is the first week that Tyler is starting the training process for the Suite wide configuration. Three data conversions are planned, and additional ones will be scheduled as additional agencies come on board. Discussion ensued.
Bernard Malkov, Lake County Sheriff’s Office Information Technology Manager, explained that the Intergovernmental Agreements (IGAs) started going out this week. Data conversion agreements for CAD, RMS and Brazos are being sent out. He is also working on a data sharing agreement which will most likely be an MOU. He discussed the bid for printers and the timing of billing for those. Additionally, he mentioned the need for standardization of unique unit numbers and call signs for police and fire. There is some overlap right now. Discussion ensued.
6.4 22-0435
Update and Discussion on a Regional Consolidated Facility.
Jim Hawkins, 911 Project Coordinator, introduced Carl Kirar, Lake County Facility and Construction Director, and Matt Bickel from Wold Architects & Engineers and then provided a brief overview of the 911/EOC/ETSB Building project. He explained the design principles, the space requirements, the structural hardening design trends, the design considerations and the next steps. He also went over the funding strategy, including $9,900,000 of ARPA direct funds, $1,000,000 from the Federal Omnibus Bill and the County direction to bond for $30,000,000 dollars. Functional facility names were discussed. Discussion ensued.
6.5 22-0436
Update and Discussion on Establishing a Consolidated PSAP and Dispatching Entity.
Jim Hawkins, 911 Project Coordinator, explained there was a meeting with PSAPs that are on board with moving forward. The consensus was to have to Intergovernmental Agreements (IGAs). The first (interim) IGA will be between the PSAPs to establish a new entity in order to write a second IGA, which will establish a new Intergovernmental Cooperative. The first IGA will most likely require a financial buy in from PSAPs to hire a project manager or Finance Director. The second IGA will be open to any entities that want to form a new Intergovernmental Cooperative. Discussion ensued.
6.6 22-0437
Update and Discussion on Emergency Telephone System Board (ETSB) Consolidation Efforts.
Chair Kreis reported they have received good guidance regarding PSAP surcharge funds from Cindy Barbera-Brelle, the Director of State Police Emergency Communications, who is in the office that oversees the establishment of ETSBs and JETSBs and supervises the distribution of surcharge funds. According to Chief Kreis, the statute would require partners to dissolve the current ETSBs and JETSBs and build a new JESTB under the statute.
7. Members' Remarks
Member Carani mentioned that he felt this is a huge opportunity and this is the right direction to go and thanked everyone to get where things are now.
8. Adjournment
A motion was made by Member Carani to adjourn the meeting, seconded by Member Lee. The motion carried by voice vote. Chair Kreis declared the meeting adjourned at 2:57 p.m.
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