Lake County Financial & Administrative Committee met April 7.
Here are the minutes provided by the committee:
1. Call to Order
Chair Frank called the meeting to order at 8:30 a.m.
2. Pledge of Allegiance
Chair Frank led the Pledge of Allegiance.
3. Roll Call of Members
Present 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent 1 - Member Pedersen
* Electronic Attendance: All members were in-person
Others present:
Abby Krakow, Communications
Al Giertych, Division of Transportation
Angela Cooper, 19th Judicial Circuit
Ann Maine, Board Member
Austin McFarlane, Public Works
Carissa Casbon, Board Member
Carl Kirar, Facilities and Construction
Chris Blanding, Enterprise Information Technology
Claudia Gilhooley, 19th Judicial Circuit Court
Dominic Strezo, Planning, Building and Development
Elizabeth Brandon, County Administrator's Office
Erik Karlson, Enterprise Information Technology
Erin Cartwright-Weinstein, County Clerk
Gary Gibson, County Administrator's Office
Gina Roberts, Board Member
Gunnar Gunnarsson, State's Attorney's Office
Heidie Hernandez, Enterprise Information Technology
Irshad Khan, Facilities and Construction
James Hawkins, County Administrator's Office
Jamie Helton, State's Attorney's Office
Janna Philipp, County Administrator's Office
Jennifer White, Division of Transportation
Jim Chamernik, Sheriff's Office
Joe Arcus, Planning, Building, and Development
Joel Sensenig, Public Works
Jonathan Joy, Facilities and Construction
Joy Gossman, Public Defender
Karen Brush, County Clerk's Office
Karen Fox, State's Attorney's Office
Kevin Hunter, Board Member
Kevin Quinn, Communications
Krista Kennedy, Finance
Kurt Woolford, Stormwater Management
Marah Altenberg, Board Member
Mark Pfister, Health Department
Mary Crain, Division of Transportation
Matt Meyers, County Administrator's Office
Melanie Nelson, State's Attorney's Office
Mick Zawislak, Daily Herald
Robin O'Connor, Lake County Clerk
Ruby Acosta, Finance
RuthAnne Hall, Purchasing
Ryan Pinter, Enterprise Information Technology
Sonia Hernandez, County Administrator's Office
Sandy Hart, County Board Chair
Shane Schneider, Division of Transportation
ShaTin Gibbs, Finance
Stacy Davis-Wynn, Purchasing
Steve Carlson, Public
Susan August, Purchasing
Tammy Chatman, Communications
Teri White, State's Attorney's Office
Terri Kath, Enterprise Information Technology
Theresa Glatzhofer, County Board Office
4. Addenda to the Agenda
There were no additions or amendments to the agenda.
5. Public Comment (Items Not on the Agenda)
There was no public comment.
6. Chair's Remarks
There were no Chair remarks.
7. Unfinished Business
There was no unfinished business.
8. New Business
CONSENT AGENDA (Items 8.1 - 8.22)
*MINUTES*
8.1 22-0274
Minutes from October 26, 2021.
A motion was made by Member Wilke, seconded by Member Clark, that these minutes be approved. Motion carried by the following vote.
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.2 22-0275
Minutes from October 27, 2021.
A motion was made by Member Wilke, seconded by Member Clark, that these minutes be approved. Motion carried by the following vote.
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.3 22-0276
Minutes from October 28, 2021.
A motion was made by Member Wilke, seconded by Member Clark, that these minutes be approved. Motion carried by the following vote.
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
*REPORTS*
8.4 22-0520
Finance Department - Monthly Report, February 2022.
A motion was made by Member Wilke, seconded by Member Clark, that this communication or report be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
*HEALTH & COMMUNITY SERVICES* 8.5 22-0503
Joint resolution accepting the ESG from the Illinois Department of Human Services and authorizing an emergency appropriation in the amount of $43,388 for grant administration and the implementation of the Homeless Management Information System (HMIS).
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.6 22-0505
Joint resolution accepting the Emergency Food and Shelter Program (EFSP) grant from the Federal Emergency Management Agency (FEMA) and authorizing an emergency appropriation in the amount of $30,108 for grant and program administration.
Attachments: Emergency Appropriation 2022-04 - EFSP.pdf
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
*PUBLIC WORKS, PLANNING & TRANSPORTATION*
8.7 22-0487
Joint resolution authorizing a contract with Schroeder Asphalt Services, Inc., Huntley, Illinois, in the amount of $90,341.11 for the resurfacing of various roads in Avon Township, which will be improved
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.8 22-0488
Joint resolution authorizing a contract with Geske and Sons, Inc., Crystal Lake, Illinois, in the amount of $108,312.73 for the resurfacing of various roads in the Cuba Township Road District, which will be improved under the Illinois Highway Code for a total of 0.51 miles.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.9 22-0489
Joint resolution authorizing a contract with Denler, Inc., Joliet, Illinois, in the amount of $161,368.75 to provide for the crack sealing of hot-mix asphalt and concrete pavements, where necessary, on various County highways under the Illinois Highway Code, appropriating $195,000 of Motor Fuel Tax funds.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.10 22-0490
Joint resolution authorizing a contract with Schroeder Asphalt Services, Inc., Huntley, Illinois, in the amount of $547,447.87 for annual hot-mix asphalt maintenance of various roads on the County highway system under the Illinois Highway Code, appropriating $660,000 of Motor Fuel Tax funds.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.11 22-0491
Joint resolution authorizing a contract with Corrective Asphalt Materials, LLC, South Roxana, Illinois, in the amount of $695,469.81 for the application of a pavement rejuvenator on various County highways, appropriating $835,000 of Matching Tax funds.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.12 22-0492
Joint resolution authorizing a contract with AC Pavement Striping Company, Elgin, Illinois, in the amount of $839,315.07 for the microsurfacing of Cedar Lake Road, from Monaville Road to Illinois Route 132, Kenosha Road, from 1,220 feet north of Illinois Route 173 to Ninth Street, and Ninth Street, from Lewis Avenue to Whitney Avenue, which will be improved under the Illinois Highway Code for a total of 3.33 miles, and appropriating $1,010,000 of Matching Tax funds.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.13 22-0493
Joint resolution authorizing a contract with Treehaven Technologies, Inc., Powell, Ohio, for the purchase of 70 video encoders in the amount of $76,930 for the replacement of video encoder hardware on the Lake County PASSAGE network and appropriating $92,300 of ¼% Sales Tax for Transportation funds.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.14 22-0506
Joint Resolution authorizing execution of a contract with Swallow Construction of West Chicago, Illinois, in the amount of $388,032.96 for the Baker Road Water Main Replacement Project in Green Oaks, Illinois.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.15 22-0509
Joint resolution authorizing execution of a contract with Great Lakes Water Resources Group, Inc. of Joliet, Illinois in the amount of $399,517 for the Oak Terrace Water System New Water Supply Well Drilling and Testing Project.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.16 22-0510
Joint resolution authorizing execution of a contract with Campanella & Sons, Inc., Wadsworth, Illinois in the amount of $1,024,325.89 for the Sunset Drive Sanitary Sewer Replacement Improvements Project.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.17 22-0508
Joint Resolution authorizing execution of a contract with Joel Kennedy Constructing Corp. of Chicago, Illinois, in the amount of $1,030,444 for the Oak Terrace Water System and Oakwood Road Water Main Replacement Project in Unincorporated Mundelein and the Village of Vernon Hills, Illinois.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.18 22-0495
Joint resolution authorizing a contract with Lorig Construction Company, Des Plaines, Illinois, in the amount of $2,980,308.34, for the replacement of existing culverts with a new single span bridge at Flint Creek, resurfacing of Hart Road, and construction of a new multi-use path which will be improved under the Illinois Highway Code, and appropriating $3,580,000 of County Bridge Tax funds.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.19 22-0496
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $3,086,777.01 for the resurfacing of Hawley Street, from Illinois Route 176 to Midlothian Road, which will be improved under the Illinois Highway Code for a total of 3.07 miles, and appropriating $3,505,000 of Matching Tax funds and $200,000 of County Bridge funds.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.20 22-0497
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $1,781,075.60, for the resurfacing of Gages Lake Road, from US Route 45 to Illinois Route 21, which will be improved under the Illinois Highway Code for a total of 3.15 miles, and appropriating $2,140,000 of Matching Tax funds.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.21 22-0498
Joint resolution appropriating a supplemental amount of $80,000 of ¼% Sales Tax for Transportation funds and approving Change Order Number Two in the amount of $138,991 for additional Phase II engineering services for the intersection improvement of Illinois Route 59 at Grand Avenue in the Village of Fox Lake.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
*FINANCIAL & ADMINISTRATIVE*
8.22 22-0513
Resolution authorizing emergency appropriations for Fiscal Year (FY) 2022 in various funds for certain projects, items, and activities budgeted in the prior year and not completed.
A motion was made by Member Wilke, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
REGULAR AGENDA
*LAW & JUDICIAL*
8.23 22-0519
Joint resolution approving a contract modification to the agreement with Mission Critical Partners, Port Matilda, Pennsylvania to provide ongoing project management services for the implementation of the Circuit Clerk’s Record Digitization Initiative in the amount not to exceed $107,640.74, and emergency appropriate $40,000 in the Document Storage Fund.
Gary Gibson, County Administrator, reported on the agreement with Mission Critical Partners to provide Record Digitization for the Circuit Court. Patrice Sutton, Chief Financial Officer, reported on the funding for the initiative.
A motion was made by Member Danforth, seconded by Member Simpson, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.24 22-0511
Joint resolution accepting a Funding Agreement for the Supreme Court of Illinois Court Technology Modernization Program and approving an emergency appropriation in the amount of $1,027,412.64.
Todd Schroeder, Executive Director of the 19th Circuit Court, reported on the grant to improve technology for the courts. The funding will cover four services: mobile kiosk, Digital Evidence Management, upgrades to infostructure, and 15 permanent workstations. Discussion ensued.
A motion was made by Member Vealitzek, seconded by Member Danforth, that this item be recommended for adoption to the regular agenda. Motion carried by the following vote.
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
*HEALTH & COMMUNITY SERVICES*
8.25 22-0388
Joint resolution approving Program Year (PY) 2022 Lake County Affordable Housing Program (LCAHP) grant awards.
Brenda O'Connell, Community Development Director, reported on two funding sources for the Lake County Housing Authority. Discussion ensued.
A motion was made by Member Clark, seconded by Member Simpson, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.26 22-0389
Joint resolution approving the Program Year (PY) 2022 Video Gaming Revenue grant funding recommendations in the amount of $707,409.
Brenda O'Connell, Community Development Director, reported on the Video Gaming Revenue that will provide funding for numerous services, including gambling addiction services. Discussion ensued.
A motion was made by Member Simpson, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
*PUBLIC WORKS, PLANNING & TRANSPORTATION*
8.27 22-0494
Joint resolution appropriating $200,000 of Motor Fuel Tax funds for the acquisition of necessary right-of-way, by agreement or condemnation, and other right-of-way costs associated with the improvements to the intersection of Stearns School Road at US Route 41.
Shane Schneider, Division of Transportation Director, reported on the safety improvement project. The objective is to install additional turn lanes and
A motion was made by Member Clark, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.28 22-0507
Joint resolution authorizing execution of an Intergovernmental Agreement with the Fremont Township Highway Division, for reimbursement of costs related to additional worked performed as part of the Oak Terrace Water Main Replacement Project.
Austin McFarlane, Interim Director of Public Works, reported on the replacement of the water main being installed in Oak Terrace.
A motion was made by Member Simpson, seconded by Vice Chair Vealitzek, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
*FINANCIAL & ADMINISTRATIVE*
County Clerk
8.29 22-0539
Resolution to add Early Voting Site placements which are new Lake County locations for the June 28, 2022 Primary Election.
Gary Gibson, County Administrator, reported on the seven replacements for the new early voting sites.
Robin O'Connor, County Clerk, stated Mundelein was added due to being the second largest municipality in Lake County and Grant Township was also added. Discussion ensued.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be recommended for adoption to the regular agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
8.30 22-0551
Ordinance amending a previous ordinance designating new voting sites in Lake County Townships.
Robin O'Connor, County Clerk, reported on the new precincts and voting sites. Discussion ensued.
A motion was made by Member Clark, seconded by Vice Chair Vealitzek, that this ordinance be approved and recommended to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
Human Resources
8.31 22-0031
Director's Report - Human Resources.
There was no Human Resources Director's report.
Enterprise Information Technology
8.32 22-0030
Director's Report - Enterprise Information Technology. There was no Enterprise Information Technology Director's report. Finance
8.33 22-0521
Discussion - Fiscal Year 2023 Budget and Financial Policies
3.1 Finance Policy
3.2 Fund Balance Reserve Policy
3.3 Revenue Policy
3.4 Debt Policy
3.5 Budget Development Policy
3.5.FY23 Budget Planning Guidance
3.6 Budget Execution Policy
3.7 Accounting, Auditing and Financial Reporting Policy [Draft-FA-Cmte] Budget Policies 04.07.22
Jim Hawkins, Deputy County Administrator, and Patrice Sutton, Chief Financial Officer, reported on the Finance Budget Policy. Deputy Hawkins provided an overview of the reorganization and expansion of the policies. CFO Sutton provided an overview of the proposed additions to the budget development policy. Discussion ensued. 8.34 22-0032
Director’s Report - Finance.
Patrice Sutton, Chief Finance Officer, introduced the budget staff, Mike Wheeler, Finance Manager, Nick Principali, Budget Analyst, Frank D'Andrea, Budget Analyst, and Melissa Gallagher, Deputy Finance Director.
Facilities & Construction Services
8.35 22-0535
Director's Report - Facilities and Construction Services.
Carl Kirar, Construction and Facilities Director, provided an update of the Consolidated 911/EOC/ETSB Facility design. Discussion ensued.
County Administration
8.36 22-0561
Resolution authorizing emergency appropriations totaling $23,510,221 of Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) as part of the American Rescue Plan Act (ARPA) to be distributed across ARPA categories in support of Lake County residents, communities, businesses, and County-wide operations and services related to COVID-19 Public Health Emergency recovery.
Matt Meyers, Assistant County Administrator, reported on the resolution for the ARPA funding with the updated recommendations.
A motion was made by Member Clark, seconded by Vice Chair Vealitzek, that this resolution be recommended for adoption to the regular agenda. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
9. County Administrator's Report
Gary stated after the COW meeting tomorrow there will be a Board training and at the next F&A Committee meetings will have a survey for salaries for electoral officials.
10. Executive Session
A motion was made by Member Clark, seconded by Vice Chair Vealitzek, that this item be to go into executive session. The motion carried by the following vote:
Aye: 6 - Member Clark, Member Danforth, Chair Frank, Member Simpson, Vice Chair Vealitzek and Member Wilke
Absent: 1 - Member Pedersen
10.1 22-0555
Executive Session to discuss claims, loss/risk, records, data, advice, or communications with respect to an insurer, risk management association, or self-insurance pool pursuant to 5 ILCS 120/2 (c)(12).
10.2 22-0554
Executive Session to discuss pending litigation pursuant to 5 ILCS 120/2 (c)(11).
11. Members Remarks
Both Member Danforth and Member Wilke provided remarks on budgeting and CPI.
12. Adjournment
Chair Frank declared the meeting adjourned at 10:35 a.m.
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