City of North Chicago Judiciary Committee met Sept. 18.
Here are the minutes provided by the committee:
Alderman Jackson explained that the discussion was postponed.
ROLL CALL:
Present: Jackson, Evans, Allen, Smith
Absent: Coleman, Murphy, January
I. DISCUSSION/REVIEW OF ELECTED OFFICIAL CELL PHONE POLICY:
Alderman Jackson introduced Item I to be reviewed. Attorney Simon explained the Elected Officials should apply the same term of conditions as the employees. The summary of changes would include the following: It would also need to be budgeted accordingly and he offered a suggestion cost from the aldermanic budget.
Alderman Smith clarified that initially was informed he had the option of receiving a cell phone and then was told differently; Attorney Simon stated the policy wasn’t approved at this time. He explained policy if he used his personal phone for city business, there could be a reimbursement share of the service money.
The mayor asked if this was something additional in the budget and then he asked if the policy would state from the Aldermanic budget; Attorney Simon clarified laptop and hotspots utilized from the cell phones.
Alderman Smith asked if the hotspot would be separate charge; Alderman Jackson asked if charged for international callers if out of state; Attorney Simon explained; Alderman Jackson mentioned to be mindful that the city phone was subject to FOIA.
Treasurer, Vance Wyatt stated that personal phones were subject to FOIA concerning city business and provided an example; Attorney Simon specified under certain circumstances. He elaborated further by utilizing personal devices for business and city device for business relating to the city.
Attorney Simon asked to strike the first line Section 3; indicating no reimbursement for expenses related to International data use.
The mayor questioned clarification of reimbursement for international location and receiving call concerning city business. Treasurer Wyatt added a Canadian Conference and Mayor echoed the same attending Canadian Conference though with Great Lakes next Year. Attorney Simon restructured language to read: no issuance of city cell phones outside United States without prior approval.
Alderman Jackson suggested case by case basis; The Mayor agreed with the language for international Location receiving calls city business related.
Attorney Simon again restructured language to read without eligibility of prior approval.
This will be placed on the next Council Agenda, October 2, 2023.
Alderman Smith moved, seconded by Alderman Evans that the Judiciary Committee Meeting stand adjourned.
ROLL CALL:
Ayes: Jackson, Evans, Allen, Smith
Nays: None
Absent: Coleman, Murphy, January
The meeting Adjourned at 7:46 p.m.
https://www.northchicago.org/vertical/sites/%7B52959CF2-969E-41D9-A9CF-CF0A11D0BEA9%7D/uploads/COMMITTEE_MINUTES.9.18.23.pdf
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