Lake County Gazette

The Grayslake Area Public Library Board of Trustees met Oct. 18 to adopt a levy ordinance.

Here are the meeting's minutes, as provided by the board:

"Board meetings are held on the Second Tuesday of each month at 7 pm in our conference room. They are open to the public."

GRAYSLAKE AREA PUBLIC LIBRARY DISTRICT MEETING OCTOBER 18, 2016 MINUTES

I. CALL TO ORDER

The meeting was called to order at 7:00p.m.

II. ROLL CALL

Present were President Scott J. Landy, Vice President Timothy S. Powell, Secretary Fredrick Barnett, Treasurer Lisa Tonkery and Trustees Wendy Petera and Kathleen Starzec. Also present were Adult Services Librarian John Strott and Library Director Roberta Thomas. Trustee Philip S. Howe was absent.

I. ADDITIONS TO THE AGENDA

One check was added for approval and will be on the October 31st warrant.

Check Vendor Account Amount 41283 WELLNESS INSURANCE NETWORK 4050 $9,297.17 TOTAL $9,297.17

II. *** CONSENT AGENDA ITEMS

A. Minutes of previous meetings.

1. Regular Meeting September 13, 2016 2. Executive Session September 13, 2016 3. Staff Engagement Survey Committee Meeting October 13, 2016 B. Treasurer's Report and Paying of the Bills 1. Executive Budget Summary 2. CPA Cover Sheet 3. Expenses by Budget Line 4. Expenses by Vendor and Check C. Correspondence and communications D. Report of the Librarian 1. Written Report 2. Statistical Report E. Department Heads’ Reports F. Staff Reports

Our new Youth Services Department Head, Cassie Carbaugh, started yesterday.

Motion to approve the Consent Agenda.

Motion – Powell Second – Tonkery Roll call, all voting AYE, approved

III. OTHER REPORTS

A. Report of the Friends of the Library Representative

The booksale brought in about $4,000.

B. Report of the Policy Committee

The Committee did not meet but members independently reviewed drafts of two new policies – 338 Notary Public Services and 545 Child Bereavement Leave Act and a revision to Policy 533 Absence Due to Death in the Family. All three are under New Business for approval tonight. C. Report of the Finance Committee

The Committee did not meet but independently reviewed the draft Levy Ordinance 2016-5. It is under New Business for adoption tonight. D. Report of the Building and Grounds Committee

The Committee did not meet. E. Report of the Trustee Development Committee

The Committee did not meet. F. Report of the Grayslake Library Foundation

The Foundation met and invited Jim Starwalt, owner of Better Homes and gardens Star Realty, to join them and help brainstorm ideas for getting the word out about the MiniGolf fundraiser. Mr. Starwalt invited the Foundation to participate in their Pumpkin Give-Away. Philip S. Howe, Kirsten R. Howe and Kristine Mobley participated. Three library staff members, Jill Alfrejd, Marshall Hooven and Lynn Sangbusch, also participated. The Foundation will meet again Tuesday, October 25 at 4:00. G. Report of the Staff Engagement Committee

The Committee met, set out the goals for the survey, reviewed sample survey and drafted their own survey. Scott will input it into SurveyMonkey and the staff will take it December 2nd.

IV. UNFINISHED BUSINESS

A. None

V. NEW BUSINESS

A. *** Adoption of Levy Ordinance 2016-5

Motion to adopt Levy Ordinance 2016-5

Motion – Petera Second – Starzec Roll call, all voting AYE, approved 

B. *** Approval of the Grayslake Library Foundation’s Request to Hold a MiniGolf Fundraiser February 25 and 26, 2017 and to Serve Other Alcoholic Beverages in Addition to Beer and Wine at the Adults Only MiniGolf Session Wendy passed along an idea she heard form a patron that would increase player involvement in the event. The Foundation could have golfers vote for their favorite holes – things like Most Creative, Most Original, Crows Favorite. There could be donation jars at each hole like the Grayslake Summer Days Kiss the Pig” contest.

Motion to approve the Grayslake Library Foundation’s Request to Hold a MiniGolf Fundraiser February 25 and 26, 2017 and to Serve Other Alcoholic Beverages in Addition to Beer and Wine at the Adults Only MiniGolf Session.

Motion – Powell Second – Barnett

Roll call, all voting AYE, approved 

C. *** The Library Turns Twenty

We will serve cake in the lobby on January 8th before the Friends Winter Concert. 

D. *** Approval of Policy 338 Notary Public Services

Motion to approve Policy 338 Notary Public Services

Motion – Petera Second – Tonkery Voice vote, all voting AYE, approved 

E. *** Approval of Revisions to Policy 533 Absence Due to Death in the Family Policy

Motion to approve Revisions to Policy 533 Absence Due to Death in the Family Policy

AND 

F. *** Approval of Policy 545 Child Bereavement Leave Act Policy

Motion to approve Policy 545 Child Bereavement Leave Act Policy

Motion – Petera Second – Barnett Friendly Amendment to eliminate paragraph 1, which limits eligible employees to those eligible for FMLA leave, and to add the word “All” to the start of the third paragraph.

Motion – Landy Accepted by Petera Accepted by Barnett Voice vote, all voting AYE, approved 

G. *** Approval of Medical and Dental Insurance Plan Dividend Allocation

Motion to approve Medical and Dental Insurance Plan Dividend Allocation

Motion – Powell Second – Petera Roll call, all voting AYE, approved

VI. ADJOURNMENT *** Denotes items requiring a motion

Motion to Adjourn

Motion – Petera Second – Starzec The meeting was adjourned at 7:33p.m.

Approved:

Scott Landy, President

Attest:

Fredrick Barnett, Secretary