Lake County Gazette

At a recent meeting, the Lake Forest City Council received an economic development update.

The City Council is the legislative and policy-making body of the City of Lake Forest. It includes the mayor and eight aldermen, two from each of the city's four wards. The mayor is elected bi-annually for a two-year term and receives a token salary of $10 per year. Aldermen are elected to staggered two-year terms, with one alderman elected from each ward annually. Aldermen receive no compensation. The council meets on the first Monday and third Monday of the month at 6:30 p.m. at City Hall, 220 E. Deerpath.

Below are the minutes from this meeting, as provided by the council.

The City of Lake Forest

CITY COUNCIL

Proceedings of the Monday, April 18, 2016

City Council Meeting - City Council Chambers 6:30 pm

CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 7:10pm, and Deputy City Clerk Margaret Boyer called the roll of Council members.

Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno.

Absent: None.

Also present were: Robert Kiely, City Manager; Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works; Jim Held, Chief of Police; Karl Walldorf, Deputy Chief of Police; Jeffrey Howell, Fire Chief; Sally Swarthout, Director of Parks & Recreation; Mike Strong, Assistant to the City Manager, Anne Whipple and a large number of Lake Forest Firefighters.

There were approximately 60 + present in the audience.

PLEDGE OF ALLEGIANCE- was recited by all in attendance.

REPORTS OF CITY OFFICERS

COMMENTS BY MAYOR

A. City Staff Retirement Announcement

Mayor Schoenheider announced that Police Chief James Held is retiring. Mayor Schoenheider stated that Chief Held has provided great leadership and shared such a great sense of community in Lake Forest. Mayor Schoenheider reported that the PCA (Policy, Compensation and Administration) Committee met and has recommended that Deputy Chief Karl Walldorf be appointed to Chief when Jim Held retires.

B. Resolution of Appreciation for Library Employee, Kaye Grabbe

Mayor Schoenheider read the Resolution. Ms. Grabbe shared her love of her job, partly due to the passion of all those in the Community.

COUNCIL ACTION: Approve the Resolution

Alderman Waldeck made a motion to approve the Resolution, seconded by Alderman Moreno.

Motion carried unanimously by voice vote.

C. Resolution of Appreciation for Firefighter Paramedic, Eric Podowski

Mayor Schoenheider read the Resolution and photos were taken.

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Regular City Council Meeting

COUNCIL ACTION: Approve the Resolution

Alderman Moreno made a motion to approve the Resolution, seconded by Alderman Beidler.

Motion carried unanimously by voice vote.

D. Proclamation of Historic Preservation Month presentation to the Lake Forest

Preservation Foundation

Mayor Schoenheider read the proclamation and presented it to Lake Forest Preservation

Foundation President, Arthur Miller.

COMMENTS BY CITY MANAGER

City Manager Robert Kiely Jr., congratulated both Kaye and Eric on their retirement.

A. Community Spotlight

Lake Forest Preservation Foundation

- Arthur Miller- President

City Manager Robert Kiely Jr. introduced the President of the Lake Forest Preservation

Foundation, Arthur Miller. Mr. Miller stated that the Foundation will be celebrating its 40th year in 2016. He then gave a presentation on how the Lake Forest Preservation Foundation has advocated throughout the community by sensitive, evolutionary change. Mr. Miller reported that the Foundation has presented over 150 awards over the last 25 years.

B. Economic Development Update

Economic Development Coordinator, Susan Kelsey

City Manager Robert Kiely Jr. introduced Economic Development Coordinator, Susan Kelsey. Ms. Kelsey gave a presentation on the number of businesses and the impact of local tax dollars within the Community along with reporting on all the life safety measures that have been completed by L-3 on Market Square. Ms. Kelsey also reported that the Open Air Market will begin on June 18, 2016.

COMMENTS BY COUNCIL MEMBERS

FINANCE COMMITTEE

1. GFOA CAFR Award

George Pandaleon, Finance Committee Chairman reported that the City recently received

notification that it has once again been awarded the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for its FY15 comprehensive annual financial report. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment is a significant accomplishment by a government and its management.

In a GFOA news release, Stephen Gauthier states that “The City’s CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive

Proceedings of the Monday, April 18, 2016

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spirit of full disclosure to clearly communicate its financial story and motivate potential users and user groups to read the CAFR.”

The GFOA is a nonprofit professional association serving 17,500 government finance professionals in the United States and Canada. The City has received this prestigious award for the 37th consecutive year.

In addition to the Certificate of Achievement, an Award of Financial Reporting Achievement is presented by the GFOA to the individual designated as instrumental in their government unit’s achievement of the Certificate. Chairman Pandaleon presented the award to Diane Hall, Assistant Finance Director, who serves as the primary liaison to the City’s independent audit firm, coordinating the annual audit process and preparation of the City’s CAFR.

OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS ITEMS FOR OMNIBUS VOTE CONSIDERATION

1. Approval of the April 4, 2016 City Council Meeting Minutes

2. Approval of a Resolution Reallocating 2016 Volume Cap to the Village of Buffalo

Grove, Illinois

3. Approval to renew agreement for financial and land parcel management system

software maintenance and licensing for FY2017.

4. Approval of an agreement with BB&T Corporation for Electronic Lockbox

Services and Designation of First Merit Bank as an authorized depository

5. Approval to Execute the Procurement Contract to the Water Plant Membrane

Manufacturer

6. Authorization to Proceed with the Fiscal Year 2017 Asphalt Patching,

Resurfacing, and Concrete Street Repair Projects Prior to May 1, 2016

7. Consideration of Ordinances Approving Recommendations from the Building

Review Board. (First Reading and if Desired by the City Council, Final Approval)

8. Consideration of an Ordinance Approving a Recommendation from the Historic

Preservation Commission. (First Reading and if Desired by the City Council, Final

Approval)

9. Consideration of Ordinances Approving Recommendations from the Zoning

Board of Appeals. (First Reading, and if Desired by the City Council, Final

Approval)

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Regular City Council Meeting

COUNCIL ACTION: Approve the nine (9) Omnibus items.

Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Seeing none, the Mayor asked for a motion to approve the nine Omnibus items as presented.

Alderman Reisenberg made a motion to approve the nine Omnibus items as presented, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried.

Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,

Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.

ORDINANCES

1. Consideration of an Ordinance Amending the City of Lake Forest Liquor Code,

Creation of a New Class, and Number of Licenses, Section 111.037. (Final approval)

Victor Filippini, City Attorney, reported that this Ordinance had been discussed over several meetings, and what is before the Council is ready for approval. At the direction of the City’s Liquor Commissioner, an Ordinance amending the Liquor Code to include the liquor Commissioner to set the time of sales and create a new Class, C-4 license and make available one C-4 License and one

C-3 License is presented for Council consideration.

The City Council had discussion on hours of service beginning at 5p.m., 7 days a week to no limit on hours of service, the feedback received from CROYA and most recently feedback from Lake Forest College. The Council will look at this topic again in 12 months. Mayor Schoenheider asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion.

COUNCIL ACTION: Consideration of an Ordinance Amending the City of Lake Forest Liquor Code, Creation of a New Class, and Number of Licenses, Section 111.037. (Final Approval)

Alderman Reisenberg made a motion to approve an Ordinance amending the City of Lake Forest Liquor Code, Creation of a New Class, and Number of Licenses, Section 111.037, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried.

1. Consideration of a Recommendation from the Plan Commission in Support of the

Final Plat and the Associated Special Use Permit for the Westleigh Farm Planned

Preservation Subdivision Proposed for the Southwest Corner of Route 60 and Ridge

Road. (If desired by the Council, Waive First Reading and Grant Final Approval of

the Ordinance.)

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Catherine Czerniak, Director of Community Development reported that the Council is being asked to consider the final plat of subdivision and the associated Special Use Permit for the proposed 34-lot Westleigh Farm Planned Preservation Subdivision. Ms. Czerniak stated that in July 2015, the City Council granted tentative approval of the Westleigh Farm Subdivision.

Ms. Czerniak reported that Thirty-three new lots are proposed along with one additional lot which will be configured to support the existing residence which is planned for restoration and renovation. The new building lots range in size from about a third of an acre to just over an acre.

Larger lots are proposed at the south end of the development, smaller lots on the northern half.

The smaller lots ring a central open area which will be landscaped with low maintenance plantings and used for passive recreation.

The overall density of the development is consistent with the R-4 zoning and the variety in lot sizes is achieved through the flexibility offered by the HROSP District. The development plan preserves 20 acres of the 47 acre parcel preserved as open space. This conservation subdivision approach has led to other successful developments in the community including Conway Farms,

Middlefork Farm and Everett Farm.

Ms. Czerniak reported that on January 13, 2016, the Plan Commission held a public hearing to consider the final plat of subdivision and final conditions of approval. Three residents testified before the Commission. The City Engineer confirmed that the plan includes the construction of onsite detention ponds and swales which together will slow the rate of stormwater runoff from the property over current conditions, the Commission voted 6 to 0 to recommend approval of the subdivision to the City Council. The Commission’s recommendation includes conditions of approval. Ms. Czerniak also noted that the City Attorney had provided technical revisions to the Ordinance included in the Council packet.

Lastly, Ms. Czerniak stated that if the Council grants final approval of the plat, City staff will review all of the final documents as required by the conditions of approval prior to the recording of the plat of subdivision.

The City Council had discussion on access points to the subdivision, adaptive reuse and the caretaker’s cottage. Mayor Schoenheider asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion.

COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Final Development Plan Ordinance for the Westleigh Farm Planned Preservation Subdivision. The Ordinance incorporates approval of the plat of subdivision, the granting of a Special Use Permit and the conditions of approval as recommended by the Plan Commission

Alderman Moreno made a motion to 1. waive first reading and 2. grant final approval of the Final Development Plan Ordinance for the Westleigh Farm Planned Preservation Subdivision, as modified by the City Attorney. The Ordinance incorporates approval of the plat of subdivision, the granting of a Special Use Permit and the conditions of approval as recommended by the Plan Commission, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck,

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Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”:

None. 8 Yeas, 0 Nays, motion carried.

ORDINANCES AFFECTING CODE AMENDMENTS

1. Consideration of an Ordinance Amending Chapters 70, 73, 78, and 97 of the City

Code, as Recommended by City Staff. (First Reading)

Police Commander Craig Lepkowski reported that the Ordinances were reviewed for updated provisions where they were outdated, conforming certain provisions to State law, and aligning City practices, i.e., removing Taxi Cab licensing, with the terms of the City Code.

Mayor Schoenheider asked if there was anyone from the public who would like to comment.

Seeing none, he asked for a motion.

COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance amending Chapters 70, 73, 78, and 97 of the City Code.

Alderman Moreno made a motion to approve grant first reading of an ordinance amending

Chapters 70, 73, 78, and 97 of the City Code, seconded by Alderman Waldeck. Motion carried unanimously by voice vote.

2. Consideration of an Ordinance Amending Title XIII (General Offenses) of the City

Code, as Recommended by City Staff. (First Reading)

Police Commander Craig Lepkowski reported that the Ordinances were reviewed for updated provisions where they were outdated, conforming certain provisions to State law, and aligning City practices, i.e., including school curfew code language updates and designating e-cigarettes as drug paraphernalia, with the terms of the City Code.

Mayor Schoenheider asked if there was anyone from the public who would like to comment.

Seeing none, he asked for a motion.

COUNCIL ACTION: It is recommended that the City Council grant first reading of an ordinance amending Title XIII of the City Code.

Alderman Newman made a motion to approve grant first reading of an ordinance amending Title XIII of the City Code, seconded by Alderman Pandaleon. Motion carried unanimously by voice vote.

NEW BUSINESS

1. Emergency Telephone System Board (ETSB) Meeting

Proceedings of the Monday, April 18, 2016

Regular City Council Meeting

***OPEN PUBLIC MEETING OF THE ETSB***

CALL TO ORDER: Mayor Schoenheider called the meeting to order at 8:30pm

ROLL CALL: As reflected by City Council Roll Call, Police Chief James Held, Deputy Police Chief Karl Waldorf and Fire Chief Jeff Howell.

James Held stated that the Approval of the FY 2017 budget, pursuant to 50 ILCS 750/ 15.4 (c) is the reason for the meeting. What has changed in the budget is the cost of contractual services for dispatch per the IGA.

Mayor Schoenheider asked if there was anyone from the public who would like to comment.

Seeing none, he asked for a motion.

RECOMMENDED ACTION: Approval of the FY 2017 budget, pursuant to 50 ILCS 750/15.4 (c).

Alderman Reisenberg made a motion to Approve the FY 2017 budget, pursuant to 50 ILCS 750/15.4 (c), seconded by Alderman Beidler. Motion carried unanimously by voice vote.

***MOTION TO CLOSE PUBLIC MEETING OF THE ETSB***

Alderman Waldeck made a motion to close the public meeting of the ETSB, seconded by Alderman

Moreno. Motion carried unanimously by voice vote at 8:34pm.

2. Request to Waive the Bidding Process to Power Wash and Spot Sand Blast Both the

Westleigh Road Bike Path & Train Bridges

Director of Public Works, Michael Thomas, reported that although $100,000 for the Westleigh

Road bike path bridge was requested in both the FY ’16 and FY ’17 capital budgets, the line item was given a priority two in each year’s capital plan. Mr. Thomas reported that it is staff’s opinion is that this request will provide a good, short term cleaning of both bridges with the hope that future funding will become available to address more long term maintenance and aesthetic

improvements. Mr. Thomas stated DiVinci’s original proposal separated work for both bridges at a cost of $19,880 each. Staff asked the contractor if a discount could be provided if both bridges were completed at the same time. Subsequently, DiVinci provided a 10% discount.

The City Council had discussion on deterioration and esthetics and these circumstances; various areas of paint squares combined with multiple locations of efflorescence, bridge inspections, the overall appearance of the bridges, future spot cleaning and / or sand blasting any graffiti removal, and the bidding process.

Mr. Thomas added that with heavy truck traffic from McCormick Ravine’s landfill excavation beginning in mid-late June, staff is requesting City Council approval this evening to ensure the bridge cleaning can be completed by the end of May. Mayor Schoenheider asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion.

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COUNCIL ACTION: Waive the bidding process and authorize DiVinci Painters Inc. for the

cleaning of both Westleigh Road Bridges in the amount of $35,785. Additionally, City Council directs staff to add this amount to the proposed FY ’17 capital budget.

Alderman Waldeck made a motion to waive the bidding process and authorize DiVinci Painters, Inc. for the cleaning of both Westleigh Road Bridges in the amount of $35,785. Additionally, City Council directs staff to add this amount to the proposed FY ’17 capital budget, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Moreno, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried.

3. Approval of an amendment to the Athletic Field Usage Policy as approved by the Parks

& Recreation Board (Waive First Reading and if Desired Grant Final Approval)

Joe Mobile, Superintendent of Recreation, reported that staff continues to evaluate resources for additional revenue. The Athletic Field usage policy was reviewed and the proposed amendments have the potential to generate revenue when the fields would otherwise be idle. The amendments to the current policy categorize the current users into classification 1 or classification 2 dependent upon their program offerings. Recreation Department programs, as well as any organization that offer programs that the Recreation Department doesn’t currently offer, will be placed in classification 1, while organizations that offer programs that are currently offered by the Recreation Department will be placed in Classification 2. An additional classification 3 will provide opportunities for a new group of users to possibly rent the fields for their use as well. Any group that doesn’t fit into classification 1 or 2 and have Lake Forest residents on their rosters will fall into classification 3. The new classification system allows the opportunity for additional residents to have access to our fields for their athletic needs.

The City Council had discussion on defining the classifications, single teams, practices, pickup games by kids and the difference when a coach is involved, the percentage of utilization anticipated, insurance and all types of field preparation.

Mayor Schoenheider asked if there was anyone from the public who would like to comment.

Scott Gray, 1080 Lawrence, Lake Forest offered his opinion to the City Council on the cost per use of the field.

The City Council had further discussion on insurance requirements, the classification charges. City Manager, Robert Kiely offered the direction to the Council “and direct and allow staff to work with teams for insurance and costs” to the motion. The City Council would like this item revisited in twelve months. Mayor Schoenheider asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion.

Proceedings of the Monday, April 18, 2016

Regular City Council Meeting

COUNCIL ACTION: Approval of an amendment to the Athletic Field Usage Policy as

recommended by the Parks & Recreation Board (Waive First Reading and if Desired Grant Final Approval)

Alderman Reisenberg made a motion to approve of an amendment to the Athletic Field Usage Policy as recommended by the Parks & Recreation Board and direct City Staff to work with teams for insurance and costs, seconded by Alderman Newman. The following voted “Yea”: Aldermen

Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried.

ADDITIONAL ITEMS FOR COUNCIL DISCUSSION

Mayor Schoenheider encouraged residents to attend one of the two remaining Ward meetings which will be held at Gorton Community Center on Wednesday , April 20 and Tuesday, April 27,2016 at 7:00 pm.

ADJOURNMENT

There being no further business. Alderman Waldeck made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 9:13 p.m.

Respectfully Submitted,

Margaret Boyer

Deputy City Clerk

A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting

www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings