Lake County Gazette

At a recent meeting, the Grayslake Committee of the Whole discussed the downtown parking-expansion project.

The committee of the whole includes all six members of the village board. They meet monthly.

Below are the minutes from this meeting, as provided by the committee.

Mayor: Rhett Taylor

Trustees: Bruce R. Bassett ~ Amy Edwards ~ Shawn M. Vogel ~ Ronald L. Jarvis ~ Kevin D. Waldenstrom ~ Elizabeth Davies

Village Clerk: Cynthia E. Lee

Ten South Seymour Avenue ~ Grayslake, Illinois 60030 ~ (847) 223-8515 ~ Fax: (847) 223-4821 ~ www.villageofgrayslake.com

COMMITTEE OF THE WHOLE

June 7, 2016

Immediately Following the Village Board Meeting

MINUTES

Roll Call: Taylor __x__ Bassett __x__ Edwards _____ Vogel __x__

Jarvis __x__ Waldenstrom __x__ Davies __x__

PUBLIC COMMENT – AGENDA ITEMS: None.

1. APPROVAL: MINUTES OF THE REGULAR MEETING OF MAY 17, 2016

Trustee Davies made a motion, seconded by Trustee Vogel, to approve the Minutes of the

Regular Meeting of May 17, 2016. On voice vote - all “aye”. Motion carried.

2. DISCUSSION: PARKING LOT LAYOUT OPTIONS/AUTHORIZATION FOR

DESIGN SERVICES AND PROJECT BIDDING

Mayor Taylor stated the Village recently authorized the purchase of the vacant property at thesoutheast corner of Slusser Street and Hawley Street to provide additional parking in thedowntown area. Staff has provided three options for the proposed parking lot layout. Inaddition, execution of a design services agreement with Gewalt Hamilton will be necessary forthe project to proceed. Mayor Taylor stated he is recommending Option B as it would be morevisible from the downtown area. Trustee Bassett and Trustee Vogel stated they agree with

Mayor Taylor. Trustee Davies suggested removal of the far west entrance to the alley to provideadditional landscaping. Mayor Taylor stated he agrees with that suggestion. Trustee Jarvisstated he agrees with that suggestion but wanted to confirm elimination would not adverselyaffect traffic flow. Trustee Waldenstrom asked if snow plow operations would be affected.

Director of Public Works/Village Engineer Bill Heinz stated elimination of the entrance wouldhave no adverse effect on traffic flow nor snow plowing.

After brief additional discussion, Trustee Vogel made a motion to recommend Option B with theelimination of the west alley entrance and execution of the design servicesagreement with

Gewalt Hamilton in an amount not to exceed $37,124. Trustee Basset 2nd. All “ayes”. Motioncarried.

3. UPDATE: ECONOMIC DEVELOPMENT INCENTIVE – CENTER STREET

GROUP (127 AND 129 CENTER STREET)

Mayor Taylor stated that last September the Village Board authorized an economic incentiveagreement for the new business at 127/129 Center Street. The agreement included a deadline ofJune 1, 2016 for construction to be completed and the commencement of business operations.

However, due to unforeseen delays, construction was not completed by June 1, 2016. Therefore,the owners have asked for an extension until September 1, 2016. Mayor Taylor stated hesupports the extension. Trustee Vogel stated the reasons for the delay were unanticipated andout of the owners’ control. Therefore, he also believes the request is reasonable.

Trustee Bassett made a motion to recommend granting an extension to September 1, 2016.

Trustee Davies 2nd. All “ayes”. Motion carried.

4. EXECUTIVE SESSION: LAND ACQUISITION (5 ILCS 120/2(C)(5))

Pursuant to State Statute 5 ILCS 120/2(c)(5), Trustee Jarvis made a motion, seconded by TrusteeBassett, to adjourn into Executive Session and to have the Village Manager, Assistant VillageManager, Village Clerk and Director of Public Works/Village Engineer present for the meeting.

Roll call: Trustees Bassett, Vogel, Jarvis, Waldenstrom, Davies – all “aye”. Motion carried.

The meeting was adjourned into Executive Session at 7:30 p.m.

Trustee Bassett made a motion, seconded by Trustee Vogel, to reconvene into open session. Rollcall: Trustees Bassett, Vogel, Jarvis, Waldenstrom, Davies – all “aye”. Motion carried.

The meeting was reconvened into open session at 7:45 p.m.

5. OTHER BUSINESS: None.

6. ADJOURNMENT: Trustee Jarvis made a motion, seconded by Trustee Waldenstrom, to

adjourn. On voice vote – all “aye”. Motion carried.

The meeting was adjourned at 7:47 p.m.