The village of Antioch Committee of the Whole met July 13 to purchase three new police vehicles.
Here is the meeting's agenda, as provided by the committee:
APPROVED
Page 1 of 3 – July 13, 2016 Village Board of Trustees – Committee of the Whole
VILLAGE OF ANTIOCH
VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING
Municipal Building: 874 Main Street, Antioch IL
Wednesday, July 13, 2016 @ 7:00PM
I. CALL TO ORDER
Mayor Hanson called the July 13, 2016 Village Board Committee of the Whole Meeting to order
at 7:02 PM in the Municipal Building: 874 Main Street, Antioch IL.
II. PLEDGE OF ALLEGIANCE
Mayor Hanson and the Village Board of Trustees led the Pledge of Allegiance.
III. ROLL CALL
Roll call indicated the following Trustees were present: Macek, Poulos, Jozwiak, Dominiak and
Johnson. Also present were Mayor Hanson, Attorney Long, Administrator Keim, Director Garrigan and
Secretary Slazes. Absent Trustees: Pierce
IV. Absent Trustees Wishing to Attend Remotely
Trustee Johnson moved, seconded by Trustee Dominiak to allow Trustee Pierce to participate
in the meeting via telephone during regular business, if needed. Upon roll call, the vote was:
YES: 5: Macek, Poulos, Jozwiak, Dominiak and Johnson.
NO: 0:
ABSTAIN: 0:
ABSENT: 1: Pierce.
THE MOTION CARRIED.
Trustee Pierce joined the meeting via telephone at 7:06 pm.
V. APPROVAL
Approval of the June 15, 2016 Committee of the Whole Meeting Minutes as presented.
Trustee Dominiak moved, seconded by Trustee Jozwiak, to approve the June 15, 2016 Committee of
the Whole meeting minutes as presented. Upon roll call, the vote was:
YES: 6: Macek, Poulos, Jozwiak, Dominiak, Pierce and Johnson.
NO: 0:
ABSTAIN: 0:
ABSENT: 0:
THE MOTION CARRIED.
VI. REGULAR BUSINESS
1. Veterans Memorial Presentation
This agenda item has been postponed until August.
APPROVED
Page 2 of 3 – July 13, 2016 Village Board of Trustees – Committee of the Whole
2. Orchard Street Culvert Engineering Proposal
Administrator Keim explained it has been about a year since the culvert failed. It is now
budgeted, it has been studied and tonight he’d like to proceed with the engineering. Tim Harnett of HR
Green stated the pipe that failed is a 102-inch corrugated metal pipe and at least the bottom third of the
pipe is disintegrated. The purpose will be to reconstruct Orchard Street over the new culvert and
provide the ability to reroute the existing culvert in the future phases. Mr. Harnett explained the new
pipe would be made of RCP (reinforced concrete pipe) and estimates a 50-year life span.
Trustee Jozwiak asked if there would be any financial relief from Mr. Pittman who owns the
property on the north side of Orchard Street. Administrator Keim explained the culvert and the road are
on Village property and the Village would be financially responsible.
Trustee Dominiak asked what impact the repair will have on the creek downstream and
Administrator Keim said the goal is to mimic the current carrying capacity.
Trustee Pierce inquired about the cost of the project. Mr. Hartnett explained the cost breakdown
and said it is in the Professional Services Agreement in the meeting handout for review. Trustee Pierce
wanted to know the cost in comparison to the similar project on Hillside Avenue a few years back.
Hillside was about $400,000 and the Orchard project is estimated around $600,000, but Administrator
Keim explained the Orchard project is more involved. Trustee Pierce asked if Orchard Street will last as
is until the repair can be made. Administrator Keim said he believes it will, but it is being monitored and
it still needs to be maintained.
Upon further discussion, all Trustees agreed to place this item on the next Village Board
Meeting Agenda for consideration.
3. Sanitary Sewer Study
Administrator Keim explained there is more water in the sanitary sewer system than there should
be. There is 9 times the flow at the treatment plant after a rain event. Mr. Hartnett explained the Village of
Antioch has separate storm water and sanitary lines. This will be a rather lengthy project and the first
step to discovering why there is excessive flow. There are 22 lift stations in the Village and it is expensive
to treat all of the extra water. The first step is to collect and review data from the existing sanitary system
using maps. The second step is to obtain dry and wet weather information by the installation of flow
monitors at key locations. Mr. Hartnett explained HR Green will also utilize data from the existing lift
stations in the Village’s wastewater collections system. The third step is to build a software model of the
existing sanitary sewer system for dry and wet weather. All data collected will assist in identifying the
problem areas. The project will start on the west side of town.
Upon further discussion, all Trustees agreed to place this item on the next Village Board Meeting
Agenda for consideration.
4. Vehicle Purchases/Leases
Administrator Keim stated as discussed during the budget process, the vehicle and equipment
included in the fiscal year 2017 adopted budget are planned to be funded by lease purchase. PNC had
the lowest rate of 1.987%. Vehicles to be financed are 3 Ford Explorers for the Police Department, 1
Ford Transit for Public Works, 1 Ford Transit for Building Department, 1 Ford Expedition for Emergency
Management, 4 outdoor warning sirens and a new ambulance for the Fire Department.
Upon further discussion, all Trustees agreed to place this item on the next Village Board Meeting
Agenda for consideration.
APPROVED
Page 3 of 3 – July 13, 2016 Village Board of Trustees – Committee of the Whole
5. Sign Ordinance Revisions as recommended by the Planning & Zoning Board
Trustee Dominiak stated she would like to see the entire Village Board support Director Garrigan
and staff in regards to enforcement of the proposed sign ordinance. Administrator Keim wanted to point
out staff will be very unpopular with the area businesses when the sign code is passed. He believes the
perception will be that the Village is not business friendly. Director Garrigan felt there are two areas to
discuss: permanent and temporary signage. He pointed out the Planning and Zoning Board did not
support significant changes to the current ordinance. LED signs are prohibited as are neon signs.
Trustee Macek stated he believes every business in Antioch has a neon open sign. Director Garrigan
went through some of the changes to the ordinance in regards to temporary signage, grand openings
and future developments. He said one of the major changes would be the creation of a “Downtown Sign
District”. Trustee Macek and Trustee Johnson felt open signs are necessary. Trustee Dominiak
suggested some type of uniform open sign that does not flash.
Upon further discussion, all Trustees agreed to place this item on a future Committee of the
Whole Meeting Agenda for consideration.
VII. OTHER BUSINESS
No other business to discuss.
VIII. EXECUTIVE SESSION – Personnel and Pending Litigation, Lease of Village Property, Collective
Bargaining.
The Mayor and Board of Trustees did not go into executive session.
IX. ADJOURNMENT
There being no further discussion, Trustee Dominiak moved, seconded by Trustee Pierce, to
adjourn the Village Board Committee of the Whole meeting at 9:34 PM.
Respectfully submitted,
Nancy Slazes
PZB Secretary
Alerts Sign-up