Lake County Financial and Administrative Committee met April 5.
Here is the agenda as provided by the committee:
1. Call to Order
2. Pledge of Allegiance
3. Approval of Minutes
3.1 17-0380
Minutes from March 1, 2017.
Attachments: F&A 3.1.17 Minutes Final
3.2 17-0381
Minutes from March 8, 2017.
Attachments: F&A 3.8.17 Minutes Final
3.3 17-0362
Executive Session minutes from February 8, 2017.
3.4 17-0382
Executive Session minutes from March 8, 2017.
4. Addenda to the Agenda
5. Public Comment
6. Chairman's Remarks
7. Old Business
8. New Business
Consent Agenda (Items 8.1 - 8.17)
Law & Judicial
8.1 17-0366
Joint resolution authorizing various professional service agreements for psychological
services for the Lake County Psychological Services Division of the Nineteenth Judicial
Circuit Court in the estimated amounts of $180,000.
· The current agreements for Lake County Psychological Services expire on April 30, 2017.
· Due to services being recommended by Court staff, as needed or pursuant to court
orders, the Nineteenth Judicial Circuit Court annually budgets for these programs.
· Lake County wishes to enter into contracts for psychological services for the Lake
County Psychological Services Division of the Nineteenth Judicial Circuit Court.
· Lake County extended requests to 23 potential service providers and received 13 proposals.
· An ad hoc review committee reviewed all proposals and based on the criteria set forth
in the Request for Proposal and reference checks, selected the following eleven
providers: One Hope United, Lake County Health Department, NICASA, Behavioral
Services, A Safe Place, Omni Youth Services, Community Youth Network, Adelante,
Blain and Associates, Creative Counseling and Evaluation, and Vista Health. The Lake
County Health Department will be a new provider.
· This contract will cost the County an estimated annual amount of $180,000 and will be
managed by the Nineteenth Judicial Circuit Court and the Psychological Services Division.
Attachments: 17012 Award Recommendation
8.2 17-0364
Joint resolution authorizing, an application with the Illinois Department of
Transportation for a Sustained Traffic Enforcement Program (STEP) grant in the
amount of $113,013.20 for fiscal years (FY) 2017 - 2018.
· The Sheriff’s Office would like to apply for an Illinois Department of Transportation
STEP grant in the amount of $113,013.20.
· The main objective of the grant is to conduct specific traffic enforcement campaigns
that will make the roadways safe and to provide financial assistance for purchasing
traffic enforcement equipment.
· Traffic enforcement campaigns include roadside safety checks and as well as impaired
driving enforcement.
· The grant requires six mandatory enforcement campaigns and up to four optional
enforcement campaigns; we will conduct all mandatory enforcement campaigns and
three of the optional campaigns.
Attachments: Lake County Sheriff_FY2018_Step Grant Attachment
Lake County Sheriff_FFY18_Budget Template
Lake County Sheriff_FFY18_Programmatic Risk Assessment Questionnaire
Lake County Sheriff_FFY18_Uniform Application
Health & Community Services
8.3 17-0393
Joint resolution accepting the Susan G. Komen Foundation grant and authorizing an
emergency appropriation in the amount of $25,000 for the Illinois Breast and Cervical
Cancer Program to fund screening mammograms.
· The $25,000 Susan G. Komen grant will fund screening mammograms for uninsured
Lake County women.
· The $25,000 in grant funding has not been previously appropriated because the grant
resources were secured after the County’s adoption of the FY17 budget.
· The grant award will be for the period January 1, 2017 through December 31, 2017.
· The $25,000 in grant money will assist the Lake County Health Department and
Community Health Center in providing needed mammograms to approximately 176 women.
Attachments: Susan G Komen 25K
8.4 17-0395
Joint resolution accepting the Illinois Department of Human Services grant and
authorizing an emergency appropriation in the amount of $57,499 for the Substance
Abuse Prevention Program.
· The $57,499 Illinois Department of Human Services grant will help to fund staff,
program supplies, consultant costs, advertising, printing and travel for the County’s
Substance Abuse Prevention Program.
· The $57,499 in additional grant funding has not been previously appropriated because
the grant resources were secured after the County’s adoption of the FY17 budget.
· The grant award will be for the period July 1, 2016 through June 30, 2017.
Attachments: SAP Program Grant
8.5 17-0396
Joint resolution accepting the Illinois Department of Public Health grant and authorizing
an emergency appropriation in the amount of $75,000 for the HIV/AIDS Quality of Life
Grant.
· The $75,000 Illinois Department of Public Health grant will help to fund HIV prevention
and treatment engagement services for Lake County residents living with the HIV disease.
· The $75,000 in additional grant funding has not been previously appropriated because
the grant resources were secured after the County’s adoption of the FY17 budget.
· The grant award will be for the period July 1, 2016 through June 30, 2017.
· The $75,000 in grant money will assist the Lake County Health Department and
Community Health Center in providing needed HIV prevention and treatment services
to approximately 245 residents living with the HIV disease.
Attachments: HIV AIDS Quality of Life Grant
8.6 17-0397
Joint resolution accepting the Illinois Department of Public Health grant and authorizing
an emergency appropriation in the amount of $14,792 for the Cities Readiness
Initiative Grant.
· The $14,792 Illinois Department of Public Health grant will help to fund the Cities
Readiness Initiative grant by allowing the purchase of open and closed Point of
Dispensing (POD) supplies (e.g., supplies to assist with appropriate antibiotic or
antiviral dispensing) and Medical Reserve Corps support supplies (e.g., volunteer identification).
· The $14,792 in additional grant funding has not been previously appropriated because
the grant resources were secured after the County’s adoption of the FY17 budget.
· The grant award will be for the period July 1, 2016 through June 30, 2017.
Attachments: CRI Grant
8.7 17-0398
Joint resolution accepting the Illinois Department of Public Health grant and authorizing
an emergency appropriation in the amount of $65,937 for the Public Health Emergency
Preparedness Grant.
· The $65,937 Illinois Department of Public Health grant will help to fund the Public
Health Emergency Preparedness Grant that will be used to purchase medication for
Lake County’s emergency stockpile, provide training supplies and help maintain
emergency management equipment.
· The $65,937 in additional grant funding has not been previously appropriated because
the grant resources were secured after the County’s adoption of the FY17 budget.
· The grant award will be for the period July 1, 2016 through June 30, 2017.
· The $65,937 in grant money will assist the Lake County Health Department and
Community Health Center in securing stockpile antibiotics like Ciprofloxacin (CIPRO)
and Doxycycline (Doxy), as well as paying for maintenance on emergency
management equipment like the Identisys ID machine to provide identification for
employees, volunteers, consultants during an exercise or actual event.
Attachments: PHEP Grant
Public Works & Transportation
8.8 17-0371
Joint resolution authorizing a contract with Peter Baker & Son Company, Lake Bluff,
Illinois, in the amount of $388,731.40 for annual bituminous maintenance of various
roads and bike paths on the County highway system, and designated as Section
17-00000-13-GM.
· 2017 Bituminous Maintenance: Contract Award.
· Each year, the County undertakes maintenance of its bituminous highway pavements,
shoulders, and bike path pavements to preserve the surface quality.
· A total of four bids were received, ranging from $388,731.40 to $642,636.45, and the
lowest responsible bidder is Peter Baker & Son Company, Lake Bluff, Illinois, in the
amount of $388,731.40.
· This project is included in the highway improvement program.
Attachments: 17-0371 Bid Tab, 2017 Bituminous Maintenance.pdf
8.9 17-0359
Joint resolution authorizing a contract with Patriot Pavement Maintenance Inc., Des
Plaines, Illinois, in the amount of $97,517.38 to provide for crack sealing of bituminous
and concrete pavement, where necessary, on various County highways, and
designated as Section 17-00000-04-GM.
· 2017 Crack Sealing: Contract Award.
· Each year, crack sealing is done to County highways to prevent the intrusion of water
and incompressible material into the cracks and to reinforce the adjacent pavement.
· A total of five bids were received, ranging from $97,517.38 to $265,662.50, and the
lowest responsible bidder is Patriot Pavement Maintenance Inc., Des Plaines, Illinois,
in the amount of $97,517.38.
· This project is included in the highway improvement program.
Attachments: 17-0359 Bid Tab, 2017 Crack Sealing.pdf
8.10 17-0344
Joint resolution appropriating $600,000 of Matching Tax funds to provide for the removal
and replacement of reflective pavement markers with recessed pavement markers at
various locations on the County highway system, and designated as Section
17-00000-12-GM.
· 2017 Pavement Marker Replacement Program: Appropriation.
· The County has raised and recessed reflective pavement markers delineating medians and
lane lines throughout the County highway system.
· The Lake County Division of Transportation undertakes the removal and replacement,
where necessary, of these reflective pavement markers.
· This project will replace raised reflective pavement markers with recessed pavement
markers at various locations on the County highway system.
· Before a project letting can be held, an appropriation of $600,000 of Matching Tax funds is
necessary.
· This project is included in the highway improvement program.
8.11 17-0345
Joint resolution appropriating $1,015,000 of Motor Fuel Tax funds to provide for the
removal, replacement or refurbishment of pavement markings on the bituminous and
concrete pavements of various County highways, and designated as Section
17-00000-15-GM.
· 2017 Pavement Markings for Bituminous and Concrete Pavements: Appropriation.
· The County has miles of pavement markings for medians, lane lines, and cross walks
on bituminous and concrete pavements.
· The thermoplastic and polyurea markings last longer than paint, but eventually require
replacement.
· Before a project letting can be held, an appropriation of $1,015,000 of Motor Fuel Tax
funds is necessary.
· This project is included in the highway improvement program.
8.12 17-0372
Joint resolution authorizing a contract with Peter Baker & Son Company, Lake Bluff,
Illinois, in the amount of $21,415.06 for the Hot-Mix Asphalt (HMA) surface removal,
patching and the addition of HMA leveling binder and surface courses on Magnolia
Avenue in the Warren Township Road District, and designated as Section
17-14149-01-GM.
· 2017 Warren Township Road District: Contract Award.
· A total of four bids were received ranging from $21,415.06 to $35,918.06 with Peter
Baker & Son Company, Lake Bluff, Illinois, being the lowest responsible bidder with a
contract amount of $21,415.06.
· This project is included in the highway improvement program.
Attachments: 17-0372 Bid Tab, Warren Road District 2017.pdf
8.13 17-0373
Joint resolution authorizing a contract with Peter Baker & Son Company, Lake Bluff,
Illinois, in the amount of $173,559.11 for the Hot-Mix Asphalt (HMA) surface removal,
patching and the addition of HMA leveling binder and surface courses in the Highlands
Subdivision in the Fremont Township Road District, and designated as Section
17-07140-01-GM.
· 2017 Fremont Township Road District: Contract Award.
· A total of four bids were received, ranging from $173,559.11 to $255,079.31, and the
lowest responsible bidder is Peter Baker & Son Company, Lake Bluff, Illinois, in the
amount of $173,559.11.
· This project is included in the highway improvement program.
Attachments: 17-0373 Bid Tab, Fremont Township District 2017.pdf
8.14 17-0374
Joint resolution authorizing a contract with Peter Baker & Son Company, Lake Bluff,
Illinois, in the amount of $55,731 for the overlay of existing pavement with Hot-Mix
Asphalt (HMA) and surface course on various streets in the Waukegan Township Road
District, and designated as Section 17-16000-01-GM.
· 2017 Waukegan Township Road District: Contract Award.
· A total of five bids were received, ranging from $55,731 to $77,900, with Peter Baker &
Son Company, Lake Bluff, Illinois, being the lowest responsible bidder with a contract
amount of $55,731.
· This project is included in the highway improvement program.
Attachments: 17-0374 Bid Tab, Waukegan Road District 2017.pdf
Financial & Administrative
8.15 17-0328
Report from Carla N. Wyckoff, County Clerk, for the month of February 2017.
Attachments: LCC Report for February 2017
8.16 17-0336
Report from Mary Ellen Vanderventer, Recorder of Deeds, for the month of February 2017.
Attachments: February 2017
8.17 17-0325
Report from David B. Stolman, Treasurer, for the months of October through
December 2016 and January 2017.
Attachments: Cash & Investments Dec 2015
Cash & Investments Dec 2016
Cash & Investments Jan 2016
Cash & Investments Jan 2017
Cash & Investments Nov 2015
Cash & Investments Nov 2016
Cash & Investments Oct 2015
Cash & Investments Oct 2016
Regular Agenda
Law & Judicial
8.18 17-0365
Joint resolution approving a contract with DLR Group, Chicago, Illinois, for architectural
and engineering services for roofing replacement, upgrading the fire alarm system, and
installing new security and locking systems at the Robert W. Depke Juvenile Justice
Center in the amount not to exceed $133,490.
· In 2014 the Lake County Board approved an initial contract with DLR Group, Chicago,
Illinois, as part of Statement of Interest Number 13268 for architectural, engineering
and consulting services to provide comprehensive design services for the Phase 1
expansion of the Robert W. Depke Juvenile Justice Complex.
· As part of the 2017 budget and carry-over process, $1,500,000 was approved as part
of the facility assessment projects in the Corporate Capital Improvement Plan (CCIP)
for roof replacement, fire alarm system replacement, and security automation within the
existing Depke campus buildings.
· These projects require design and engineering services prior to procurement of
construction services.
· Comprehensive design services in the pre-negotiated DLR Group’s proposal include:
construction documentation, bid and permitting, and construction administration services.
· In accordance with the Local Government Professional Services Selection Act, the
selected and recommended firm is DLR Group of Chicago, Illinois.
· This resolution authorizes the agreement with DLR Group, Chicago, Illinois, in the
amount not to exceed $133,490 and will be managed by the Facilities Department of
Finance & Administrative Services.
Attachments: 17067 PSA for DLR Group with Exhibit 1
8.19 17-0350
Joint resolution authorizing the purchase of the G2 Fire Station Alerting System from
US Digital Design Inc. of Tempe, Arizona, in an estimated total amount of $47,674.41,
with an annual maintenance cost of $2,184.57.
· The Emergency Telephone System Board (ETSB) has a need to provide fire station
alerting for its supported agencies.
· Funding for the alerting system is provided by ETSB’s collection of 911 fees.
· Pursuant to Article 10-101 of the Lake County Purchasing Ordinance, Cooperative
Purchasing, Lake County may participate in a cooperative purchasing agreement for
the procurement of goods, with one or more public procurement units, in accordance
with an agreement entered into between the participants.
· ETSB identified a cooperative purchasing contract with US Digital Design Inc. of
Tempe, Arizona, through the National Purchasing Partners Government Division
(NPPGov), to procure the software that was competitively solicited and awarded.
· A fire station alerting system interfaces between the Computer-Aided Dispatch (CAD)
system at the 911 center and the computer system at the fire stations. It alerts the fire
station of the basic information of the call and allows the call taker to stay on the phone
with the caller; rather than, the current practices that requires the call taker to place the
caller on hold to manually alert/dispatch the call to the fire station.
· The benefits of the fire station alerting system are that the call taker can stay on the
phone and focus on the caller. The fire services will have quicker response to calls,
increased situational awareness, and enhanced mental preparedness by using clear,
consistent, station alerting vocals.
Health & Community Services
8.20 17-0400
Joint resolution authorizing a contract with North Highland Consulting, Chicago, Illinois,
for facilitation and consulting services for the Lake County Mental Health Coalition in
an amount not to exceed $379,450.
· In August 2016, Chairman Aaron announced the formation of the Lake County Mental
Health Coalition along with his co-chair Honorable Susan Garrett (former Illinois State
Senator, 29th District) and a diverse group of stakeholders that are capable of effecting
community-level change in the way our community addresses mental, emotional, and
behavioral health needs.
· The focus of the Lake County Mental Health Coalition will be to leverage limited
financial resources across agencies by developing a multi-agency data sharing model
and network that will aid service providers in coordinating care and identifying service
gaps. The long-term goal is to work with all partners to share data, collaborate on
services, develop evidence-based practices, and, together, build a sustainable
continuum of care.
· There is a need for consultant services to work with and support the efforts of the Lake
County Mental Health Coalition.
· In this phase, the consultant will conduct a current state assessment, evaluate options
for data sharing, develop data sharing agreements, and utilize research-based best
practices to aid service providers to have the data they need to collectively build service
capacity, address service gaps, enhance mental, behavioral and emotional health
services, and to collectively evaluate program outcomes.
· A Request for Proposal (RFP) was extended to 17 vendors, sealed proposals were
received from four vendors, and interviews were held with three firms.
· Based on the criteria set forth in the RFP, the evaluation committee selected North
Highland Consulting, Chicago, Illinois, as the most favorable proposal for Lake County.
· Funds for this contract are included as part of the 2017 budget and carry-over process
and this resolution authorizes the County Board Chairman to sign a contract in an
amount not to exceed $379,450.
Attachments: Award Recommendation North Highland
Public Works & Transportation
8.21 17-0401
Joint resolution authorizing a second amendment to an agreement for sewer service
with the Village of Hawthorn Woods.
· The Village of Hawthorn Woods has requested that its sewer service area be amended
to include a 15-acre parcel know as Hawthorn Trails Phase Three.
· The parcel is located at the northeast corner of Quentin Road and Illinois Route 22.
· The request was discussed at the March 1, 2017 Public Works and Transportation
(PWT) Committee meeting, at which time the Village of Hawthorn Woods made a
presentation regarding the proposed development.
· Following the March 1, 2017 PWT Committee meeting, Planning, Building and
Development staff met with the developer and was successful in incorporating
additional design improvements. These improvements include: 1) elimination of two
residential lots (39 and 37), increased lot sizes and setbacks, as well as a park between
the proposed houses and the project’s northern perimeter.
· This resolution authorizes a second amendment to the sewer service agreement with
the Village of Hawthorn Woods that amends the sewer service area to include service
to the Hawthorn Trails Phase Three parcel.
Attachments: 17-0401 Hawthorn Woods Second Amendment.pdf
Hawthorn Trails PWT Memo 4-5
8.22 17-0402
Joint resolution authorizing an Intergovernmental Agreement for the Lake County’s
diversion of flow into Buffalo Grove’s force main.
· The Village of Buffalo Grove owns and operates its Port Clinton Lift Station and sanitary
sewer force main on Port Clinton Road which discharges into the County’s Des Plaines
River Water Reclamation Facility.
· The County owns and operates the Teal Lane Lift Station and sanitary sewer force
main, which is located along Port Clinton Road, near the Village’s lift station and force main.
· The County sanitary sewer system, downstream from the Port Clinton and Illinois Route
83 area, has sewage capacity limitations that could be eliminated by diverting the Teal
Lane Lift Station sewage flow into the Village’s Port Clinton Lift Station and force main.
· The Village’s Port Clinton Lift Station and force main have excess capacity available to
accept the County’s sewage flow.
· The County will design and construct a new force main to divert the flow from the Teal
Lane Lift Station to the Port Clinton Lift Station. In addition, the County must reimburse
the Village for recapture fees associated with the original construction of the Port
Clinton Lift Station and pay users fees to the Village based upon the sewage flow into
their lift station.
· The proposed agreement is for 30 years. This sewage diversion will eliminate the need
for the County to perform extensive downstream improvements to its sewer systems.
The cost to partner with Buffalo Grove is $780,000 as compared with an estimated
$1,200,000 for the County to complete downstream improvements.
· This sewage diversion will eliminate the need for the County to perform extensive
downstream improvements to its sewer systems.
Attachments: 17-0402 Buffalo Grove Diversion IGA.pdf
8.23 17-0403
Joint resolution authorizing an engineering services agreement with CDM Smith Inc.,
Chicago, Illinois, in the amount of $249,860 for engineering services for the Lake
County Water Main and Sanitary Sewer Infrastructure Assessment project.
· The County owns, operates, and maintains 12 public water systems totaling 295 miles
of water main, and five regional sewer systems and 10 local sanitary sewer systems
totaling 345 miles of sanitary sewer.
· There is a need for engineering consultant services to generate quantitative
infrastructure assessments for each pipe segment in the County’s sanitary sewer and
water main systems.
· The engineering consultant will utilize data from existing televised sewer inspections,
pipe material, age, break history, and critical location to establish the quantitative risk
analysis score for each pipe segment.
· The risk analysis results will be used to prioritize capital needs and develop a new
five-year capital plan for water main and sanitary sewer repair/replacement.
· Lake County procured services from CDM Smith Inc., Chicago, Illinois, in accordance
with the Purchasing Ordinance and the Local Government Professional Services Selection Act.
Attachments: 17-0403 Water Main & Sanitary Sewer Infrastructure Assessment Eng Svc Agreement.pdf
8.24 17-0360
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff,
Illinois, in the amount of $2,037,134.14 for the resurfacing of Aptakisic Road, from
Buffalo Grove Road to Illinois Route 21, and Buffalo Grove Road, from Lake Cook
Road to Illinois Route 83, and designated as Section 16-00999-26-RS.
· Aptakisic Road and Buffalo Grove Road Resurfacing: Contract Award.
· Aptakisic Road, from Buffalo Grove Road to Illinois Route 21, and Buffalo Grove Road,
from Lake Cook Road to Illinois Route 83, are in need of resurfacing.
· These resurfacing improvements have been identified within the County’s pavement
management system, and are included in the highway improvement program.
· A total of three bids were received, ranging from $2,037,134.14 to $2,319,001.29, and
the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in
the amount of $2,037,134.14.
Attachments: 17-0360 Bid Tab, Aptakisic Road, Buffalo Grove Road Resurfacing.pdf
8.25 17-0361
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff,
Illinois, in the amount of $736,607 for the resurfacing of Russell Road, from the I-94
northbound ramp to Kilbourne Road, and designated as Section 16-00078-16-RS.
· Russell Road Resurfacing: Contract Award.
· Russell Road, from the I-94 northbound ramp to Kilbourne Road, is in need of resurfacing.
· This resurfacing improvement has been identified within the County’s pavement
management system, and is included in the highway improvement program.
· A total of two bids were received, ranging from $736,607 to $816,951.52 and the lowest
responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $736,607.
Attachments: 17-0361 Bid Tab, Russell Road Resurfacing.pdf
8.26 17-0376
Joint resolution appropriating a supplemental amount of $75,000 of Matching Tax
funds, authorizing a contract with McGinty Bros. Inc., Long Grove, Illinois, in the
amount of $137,551 for maintenance of recently planted native landscape areas along
various County highways, and designated as Section 17-00000-14-GM.
· 2017 Native Landscape Maintenance: Contract Award and Supplemental Appropriation.
· The County has planted native landscape areas for various projects on the County
system that require inspection and maintenance.
· This maintenance will be done by a contractor.
· A total of three bids were received, ranging from $137,551 to $297,068.50, and the
lowest responsible bidder is McGinty Bros. Inc., Long Grove, Illinois, in the amount of $137,551.
· This County Board, by prior resolution at its meeting of January 17, 2017, appropriated
$110,000 of Matching Tax funds for native landscape maintenance.
· Three additional locations were added after the original appropriation, requiring a
supplemental appropriation of $75,000.
· This project is included in the highway improvement program.
Attachments: 17-0376 Bid Tab, Native Landscape Maintenance 2017.pdf
8.27 17-0375
Joint resolution appropriating $1,260,000 of Motor Fuel Tax funds for the resurfacing of
9th Street, from Lewis Avenue to Illinois Route 137, and designated as Section
16-00111-10-RS.
· 9th Street Resurfacing: Appropriation.
· 9th Street needs resurfacing, from Lewis Avenue to Illinois Route 137.
· This resurfacing improvement has been identified within the County’s pavement
management system, and is included in the highway improvement program.
· Before a project letting can be held, an appropriation of $1,260,000 of Motor Fuel Tax
funds is necessary.
8.28 17-0377
Joint resolution appropriating $1,265,000 of Motor Fuel Tax funds for the resurfacing of
York House Road, from Illinois Route 131 to Lewis Avenue, and designated as Section
17-00143-14-RS.
· York House Road Resurfacing: Appropriation.
· York House Road needs resurfacing, from Illinois Route 131 to Lewis Avenue.
· This resurfacing improvement has been identified within the County’s pavement
management system, and is included in the highway improvement program.
· Before a project letting can be held, an appropriation of $1,265,000 of Motor Fuel Tax
funds is necessary.
8.29 17-0378
Joint resolution appropriating $2,425,000 of Matching Tax funds for the resurfacing of
Hunt Club Road, from Washington Street to Dada Drive, and designated as Section
17-00095-18-RS.
· Hunt Club Road Resurfacing: Appropriation.
· Hunt Club Road needs resurfacing, from Washington Street to Dada Drive.
· This resurfacing improvement has been identified within the County’s pavement
management system, and is included in the highway improvement program.
· Before a project letting can be held, an appropriation of $2,425,000 of Matching Tax
funds is necessary.
8.30 17-0392
Joint resolution appropriating $1,315,000 of Matching Tax funds for the resurfacing of
Saunders Road, from Lake Cook Road to Deerfield Road, and designated as Section
17-00141-06-RS.
· Saunders Road Resurfacing: Appropriation.
· Saunders Road needs resurfacing, from Lake Cook Road to Deerfield Road.
· This resurfacing improvement has been identified within the County’s pavement
management system, and is included in the highway improvement program.
· Before a project letting can be held, an appropriation of $1,315,000 of Matching Tax
funds is necessary.
8.31 17-0353
Joint resolution appropriating $520,000 of County Bridge Tax funds for the materials,
construction and acquisition of necessary easements, by agreement or condemnation,
for the replacement of three culverts under Fairfield Road and Deep Lake Road, and
designated as Section 15-00999-06-DR.
· 2016 Culvert Replacement: Fairfield Road and Deep Lake Road: Materials,
Construction and Easement Appropriation with Condemnation Authority.
· Three culverts need to be replaced under Fairfield Road and Deep Lake Road and
preliminary plans and specifications for these improvements have been prepared.
· These culvert replacements are included in the highway improvement program.
· Before a construction letting and easement acquisitions can proceed for the two
culverts under Fairfield Road, an appropriation and condemnation authority are necessary.
· The Deep Lake Road culvert will be replaced by Lake County Division of Transportation
day labor crews, and an appropriation of $520,000 of County Bridge Tax funds is
required for the materials.
8.32 17-0347
Joint resolution authorizing an agreement with Baxter & Woodman Inc., Crystal Lake,
Illinois, for Phase I preliminary engineering services for the intersection improvement of
Stearns School Road at U.S. Route 41, in an amount of $465,565.12 appropriating
$560,000 of ¼% Sales Tax for Transportation funds, and designated as Section
16-00222-02-CH.
· Stearns School at U.S. Route 41 Intersection Improvement; Phase I: Consultant
Agreement and Appropriation.
· This project involves Phase I engineering and environmental studies for the intersection
improvement of Stearns School Road at U.S. Route 41.
· A consultant will be utilized to undertake Phase I preliminary engineering services.
· In accordance with the Local Government Professional Services Selection Act, the
recommended firm is Baxter & Woodman Inc., Crystal Lake, Illinois, in the amount of $465,565.12.
· This project is included in the highway improvement program.
Attachments: 17-0347 Stearn School Road Consulatant Agreement Draft.pdf
8.33 17-0346
Joint resolution authorizing an agreement with the Village of Lake Villa, Lake Villa
Township, and Antioch School District 34 stating the terms and conditions for the
construction of a new sidewalk along Grass Lake Road, from Oakland Ridge
Subdivision to Deep Lake Road, appropriating $220,000 of ¼% Sales Tax for
Transportation funds, and designated as Section 17-00075-15-SW.
· Non-Motorized Travel 2019 - Grass Lake Road Sidewalk Improvement: Village of Lake
Villa, Lake Villa Township, and Antioch School District 34 Agreement and Appropriation.
· Grass Lake Road will be resurfaced from Illinois Route 83 to Deep Lake Road.
· The Village of Lake Villa, Lake Villa Township and Antioch School District 34 desire to
partner with the County to construct a new sidewalk along Grass Lake Road, from
Oakland Ridge Subdivision to Deep Lake Road.
· Lake County Division of Transportation Non-Motorized Gap Analysis identified a need
for a sidewalk along the north side of Grass Lake Road within the project limits.
· The Village of Lake Villa will be the lead on the project and will own and maintain the sidewalk.
· The County will reimburse the Village of Lake Villa for the County’s share of this
project, estimated at $200,000.
· This improvement is included in the highway improvement program.
Attachments: 17-0346 Grass Lake Road Sidewalk Agreement Draft.pdf
8.34 17-0351
Joint resolution authorizing agreements with Cook County, Illinois, for the Cook County
improvement of Lake Cook Road, from Raupp Boulevard to Hastings Lane,
appropriating $3,830,000 of ¼% Sales Tax for Transportation funds, and designated
as Section 14-00999-01-WR.
· Cook County - Lake Cook Road Improvement, Raupp Boulevard to Hastings Lane;
Roadway and Detention Agreements and Appropriation.
· Cook County, Illinois, is the lead agency for the Lake Cook Road improvement, from
Raupp Boulevard to Hastings Lane, which includes improvements to Weiland Road and
Buffalo Grove Road.
· Lake County will reimburse Cook County for its share of this improvement, including the
reconstruction of portions of Weiland Road and Buffalo Grove Road and a portion of
the cost associated with the construction of a new detention pond, which is estimated to
be $3,188,923.
· Before construction can proceed, two agreements with Cook County are necessary
stating the terms and conditions for the road and detention pond construction.
· This improvement is included in the highway improvement program.
Attachments: 17-0351 Lake Cook Road Cook County Agreement Draft.pdf
17-0351 Lake Cook Road Detention Pond Agreement Draft.pdf
8.35 17-0352
Joint resolution authorizing an agreement with Cook County, Illinois, for the
jurisdictional transfer of a section of Weiland Road from Lake County to Cook County,
and designated as Section 14-00999-01-WR.
· Weiland Road Jurisdictional Transfer: Cook County, Illinois, Agreement.
· Lake County will transfer the jurisdiction of Weiland Road, from Lake Cook Road
southwesterly 0.05 miles to the Lake-Cook County Line, to Cook County.
· This jurisdictional transfer is part of the Cook County improvement of Lake Cook Road,
from Raupp Boulevard to Hastings Lane.
· This project is included in the highway improvement program.
Attachments: 17-0352 Weiland Road Jurisdictional Transfer Agreement Draft.pdf
8.36 17-0355
Joint committee action item approving Change Order Number One, consisting of an
increase of $327,095.44, for additions to the Washington Street, Hainesville Road to
Haryan Way, for consultant engineering services, and designated as Section 11-00121-10-WR.
· Washington Street, Hainesville Road to Haryan Way, Phase III Consultant Engineering
Services: Change Order Number One.
· Change orders need to be approved by the standing committees for cumulative net
increases over 10 percent.
· The Washington Street project, Hainesville Road to Haryan Way, is under contract with
Bollinger, Lach & Associates Inc., in the amount of $1,212,394.60.
· Additional engineering services are being requested because the construction was
extended from May 2016 until August 2017 due to utility conflicts, requiring the
consultant to expend additional hours to oversee the work taking place on the project.
Attachments: 17-0355 Washington Street Phase III Consultant Agreement Change Order Number One.pdf
Financial & Administrative
8.37 17-0367
Resolution authorizing a lease amendment with the City of Waukegan, for 100 parking
spaces located at 225 N. County Street, Waukegan, Illinois, in parking garage C, for an
annual amount of $39,000.
· Lake County currently leases 100 parking spaces under this lease for a charge of
$6,500 per month.
· Lake County reviewed the current use of space and determined that a reduction from
100 spaces to 50 spaces would meet our needs moving forward.
· This lease amendment is to reduce the cost paid by the County. The County shall pay
$65 per parking space for 50 parking spaces, for a total of $3,250 per month.
· The City of Waukegan agrees to provide 50 additional spaces to the County at no cost
for a total of 100 parking spaces in garage C.
· The total cost of this lease amendment reduces the amount paid by the County by
$39,000 annually.
· This item was budgeted within the fiscal year (FY) 2017 budget and the lease will
continue to be managed by the Finance and Administration staff.
Attachments: 1st amendment waukegan parking garage c
8.38 17-0368
Resolution authorizing emergency appropriations for fiscal year (FY) 2017 in various
funds for certain projects, items, and activities budgeted in the prior year and not completed.
· This resolution authorizes the carryover, or reauthorization, of certain FY 2016 activities.
· These activities were not included in the FY 2017 budget; to have include them would
have hindered the proper scrutiny of the new FY 2017 budget.
· Without this action, these projects and/or items will not have the budget authority required.
Attachments: FY17 Carryovers - Apr 2017 Final
8.39 17-0404
Resolution authorizing a contract with CDW Government, Vernon Hills, Illinois, for
Cisco SmartNet Software Maintenance for a one-year period, with renewal options, in
an estimated annual amount of $44,135.10.
· Since 2008, the Information Technology (IT) Department has procured Cisco SmartNet
software maintenance through the State of Illinois joint purchasing contract.
· Our previous vendor no longer holds the state contract and there was a need to
establish a new contract for this service.
· Cisco SmartNet supports all network equipment that effects network switches, virtual
private network (VPN) and internet connectivity.
· Pursuant to Article 10-101 of the Lake County Purchasing Ordinance, Cooperative
Purchasing, Lake County may participate in a cooperative purchasing agreement for
the procurement of goods with one or more public procurement units in accordance
with an agreement.
· Lake County IT identified a cooperative purchasing contract with CDW Government,
Vernon Hills, Illinois through the National Intergovernmental Purchasing Alliance (NIPA)
to procure the needed services that was competitively solicited and awarded.
· This contract provides for a guaranteed percent discount off the current list price for
each network component and based on our current inventory the contract will cost the
County an estimated amount of $44,135.10.
Attachments: Cisco Recommendation
9. Executive Session
9.1 17-0348
Executive Session to discuss personnel matters pursuant to 5 ILCS 120/2 (c)(1).
9.1A 17-0349
Committee action authorizing reclassification of a position in the 19th Judicial Circuit Court.
9.1B 17-0354
Committee action authorizing reclassification of a position in the Division of
Transportation (DOT).
Attachments: DOT_Transportation Planner
9.2 17-0391
Executive session to discuss collective bargaining pursuant to 5 ILCS 120/2 (c)(2).
10. Correspondence
11. County Administrator's Report
11.1 17-0388
Update regarding the Accelerated Retirement Option.
12. Members Remarks
13. Adjournment
Next Meeting: April 26, 2017
https://lakecounty.legistar.com/View.ashx?M=A&ID=523029&GUID=2EB26C42-61D5-428E-B43D-CFE8108244EC
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