Village of Hainesville Village Board met April 11.
Here is the minutes provided by the Board:
Meeting called to order at the Village of Hainesville Council Chambers by Mayor Linda Soto at 6:32 p.m.
Mayor Linda Soto led the pledge of allegiance to the flag.
Clerk Kathy Metzler took roll call. The following Officials were present: Mayor Linda Soto, Trustees Derenoski, Georgeann Duberstein, Hein, Daley and George Duberstein
Also present were: Village Clerk Kathy Metzler, Treasurer Kelly Hensley, Public Works Supervisor Mike DePouw, Village Engineer Steve Zehner and Chief Perlini
Absent: Trustee Barrett due to work and Village Attorney Jim Rock and Deputy Chief Jeff Myhra
Establishment of quorum-
Agenda Approval:
Trustee George Duberstein motioned to approve the agenda as presented; seconded by Trustee Georgeann Duberstein.
Roll Call:
Ayes: Trustees Derenoski, Georgeann Duberstein, Hein, Daley and George Duberstein
Absent: Trustee Barrett Motion carried.
Parking Restriction Discussion-
Trustee Daley explained that the parking restriction is being discussed due to numerous phone calls coming in with concerns and complaints about overnight parking, not being able to go around corners and pleas to fix the problem. He met with Police Chief, Village Engineer, Director of Public Works, Village Clerk and Village snow plow contractor and looked at a map to identify problem areas. The Village Clerk gave an overview of these areas. Trustee Daley looked at the suggestions and Robinson Engineering re-created the map with the proposed restrictions. They looked at safety to make sure emergency vehicles could get through. Then a final map was drawn. He explained that these are suggestions. Mailers went out to all residents in the Village about the restrictions and the meeting. He invited any resident to come up for public comment.
Public comments:
Chris Larson – 91 E. Haines Dr., Hainesville, IL 60030 - He is an Avon Township Trustee and Union Square Treasurer. He thanked the Board for putting this through and putting some restrictions in place that will help mitigate some of the parking issues during the summer. His concern is timing on this issue because baseball season starts on Memorial Day with a significant tournament and continues through Labor Day. If the ordinance cannot be enacted before the season starts he hopes the Board will continue to work with the police department and enforce the temporary parking restriction at least during major tournaments. Trustee Daley stated it probably will not be approved by Memorial Day and if it is, signs will not be posted. He hopes by mid-summer.
Cheryl Moline – 222 Holiday Lane, Hainesville, IL 60073 – She drives through Centennial Drive and Cranberry Lake Drive and feels there are other areas that should be restricted. She stated that there is a sharp curve on Centennial Drive that has low visibility. Also, the intersection of Cranberry Lake Drive at Celebration Court and Centennial Drive at Clover Court where cars are forced to use improper lanes to make turns.
Ian Blackburn and Brian Budil – They were concerned about the entrance of Deer Point. They would like the restrictions only on the east side of the road to allow for overflow parking or maintenance. They’d like to revise the plan so that the west side of Deer Point past the first driveway available for parking. Mayor Soto stated that if they had maintenance being done the police department could be contacted to allow parking. Brian stated that the building is only 50% full and parking is 80% to 90% full. On a daily basis they have about 44 parking spots and 30 spots are taken on daily basis but only 50% occupation of the building so that means 50% more occupants can come. They are trying to find businesses that have opposite hours of the businesses currently in the building so parking is not an issue. This is not guaranteed so if there is an overflow they want to make sure they have the availability of additional parking. All units are sold and each unit has about 5 parking spots. That does not leave spots for customers. The Mayor clarified for the record that whatever is developed on the second lot they would have to provide for their own parking and have no claim to current parking. Ian stated that they understand the restrictions due to plowing and egress but this is a wide street and doesn’t fit the concerns. Brian stated that he has seen many people driving fast and almost hit the median and perhaps that should be removed. The Mayor noted that if it was removed people would go faster.
Hilary Ward Schnadt, 213 Heritage Trail, Hainesville, IL 60030 – She asked if there is a distinction between parking and standing. She is asking because during the Christmas season a neighbor puts on a light show and people do stand to watch the show. She asked if it would be outlawed. The Chief answered that standing and parking are different. Parking is when a vehicle cannot be readily moved but standing is if someone is in the vehicle and can move it. They understand about the Christmas lights and would not be restrictive unless there is an accident. It would be case by case.
Trustee Daley stated that if anyone has concerns regarding the parking issue to email him and he hopes to have it on the agenda at the May 23rd meeting. Mayor Soto added that the most pressing issue is the Avon ball field season so the signs should be placed there first or do a temporary sign.
Michael Gleeson stated he was advocating for an archery park to be put in the Lake County Forest Preserve. He is finding resistance. He handed out information. He would like the Board to send a letter to the Lake County Forest Preserve or consider having one in Hainesville. Grants would be available through private organizations. Archery is the safest sport in the world. He spoke to someone at Lake County Forest Preserve who wanted him to join a club but there aren’t any clubs, there is one outdoor and closed most of the year. He would like to go through the park district. The Mayor added that the park district would be an easier entity to work with. Mr. Gleeson stated that the only archery club is at Stevenson High School. He would also like the Board to have the park district consider an archery club. The Mayor will speak to the Directors of both park districts to get their input as well as the Lake County Forest Preserve President, Ann Main and Lake County Board Chair Aaron Lawlor. Mr. Gleeson said he already spoke to the Board Chair. They equate archery to hunting. Trustee George Duberstein suggested Northbrook Sports Club.
Omnibus Vote Agenda:
1. A Motion to Approve the March 28th, 2017 Regular Board Meeting Minutes
2. A Motion to Approve the March 2017 Financial Statements
3. A Motion to Approve the April 11th, 2017 Bills Payable for $85,888.99
Trustee George Duberstein motioned to approve the Omnibus vote Agenda as presented; seconded by Trustee Derenoski.
Roll Call:
Ayes: Trustees Derenoski, Georgeann Duberstein, Hein, Daley and George Duberstein
Absent: Trustee Barrett
Motion carried.
Reports and Communications from Mayor and other Officers:
Village Engineer-
Village Engineer Steve Zehner reported that June is the target for the MFT letting project. Greg is working on the drainage issues and has gotten all the data and will reach out to Mike to discuss initial findings.
Village Attorney-
Village Attorney Jim Rock was not at the meeting.
Public Works-
Public Works Supervisor Mike DePouw reported that he will have to take delivery of 75 tons of salt to fulfill contractual obligation. The salt bin will be extended and a new tarp was purchased. All winter equipment had been washed and ready for summer storage. Summer equipment is being moved. Dave Coulter had a burn planned but weather was not cooperative and will try later in the week. A resident called suggesting the Village use people that need to do community service for our village wide clean up. The Chief stated that a lot of liability goes with using people that need to do community service. He suggested talking to Village Attorney Jim Rock.
Police Chief-
Police Chief Perlini has been keeping up with the parking issues with regular enforcement. Mayor Soto and Trustee Daley were to meet with the President of Cranberry Lake, however, she had a family emergency but they will reschedule. Parking is one of the issues. The Mayor stated that Cranberry Lake was thinking of putting in additional visitor parking in other places but her concern is that their rules are strict and not sure if they would be less strict. The Mayor suggested to the President of Cranberry Lake that she takes measure on her own out of her association budget to enforce. They don’t want to tow cars. The Mayor stated that they may need him at a future meeting. Holiday Lane residents can’t get parking sticker until they’ve proved that they are using their garage.
Treasurer-
Treasurer Kelly Hensley reported that the Appropriation Ordinance Public Hearing has been published in the Daily Herald and is scheduled for April 25th at 6:30 p.m. The items will be placed on the agenda for that night also. The tax levy rates and extensions for tax year 2016 have been received. The Village passed the resolution in December to levy $463,000 for 2016 taxes and the Village will be allowed $421,794. The figure used in the draft budget for property taxes were under the resolution, $428,000, so she was only off by $6,200. She will make adjustments in the budget sheet at the next Board meeting.
The Illinois Department of Revenue has received and accepted the Simplified Municipal Telecommunications Tax Ordinance to increase rate from 4.5% to 6% effective July 1, 2017.
Village Clerk-
Village Clerk Kathy Metzler reported that the election results are not final until 14 days after the election. They are waiting for the provisional and late arriving ballots. The results will be in on April 19th. Gerry Daley is the new Mayor and Georgeann Duberstein received 145 votes, Walter Kriese received 118 votes and John Derenoski received 86 and Christopher Lehman 78 with a difference of 8 votes. The County stated there were 10 mail in votes still out.
Kathy also stated that business licensing renewal is taking place. With the new system the business owners are getting more paperwork, however, Deputy Clerk Stark and Kathy have noticed that the paperwork is being received back to the Village all filled out where before it wasn’t that way.
Mayor-
Mayor Linda Soto reported that the Hainesville IDOT construction project recently let and can start as early as May to put in the right turn lane from Route 120 into Hainesville Road and traffic signal replacement both at Route 120 and Hainesville Road and Route 120 and Route 134. The signal will be more high-tech and can be controlled remotely. The Lake County Passage cameras will be hooked up and controlled by Lake County DOT office in Libertyville. The Mayor reminded everyone that April is Child Abuse Prevention Month.
Great Age Club & any other general announcements-
Trustee Georgeann Duberstein noted that the village wide cleanup is April 22nd from 10:00 a.m. to 12:00 p.m. They will meet at Hainesville Road and Tall Oak Drive. Gloves, trash bags and vests will be supplied. A pizza party will follow.
She also noted that there are free apps for medical ID and emergency contact on cell phones.
Trustee George Duberstein added that SWALCO will recycle campaign plastic and paper signs at the Waste Management facility in Grayslake.
Trustee Hein noted that there is a Public Safety Meeting on Sunday, April 30th, 2017 from 1:00 p.m. to 3:00 p.m. at the Village Hall. The topic is cell phone and computer safety mostly for pre- teen and young adults.
There is a blood drive set up for Tuesday, June 20th from 4:00 p.m. to 7:00 p.m. Donors get a $5 Target gift card.
Business:
An Ordinance Amending Chapter 3.12 of the Village code, the Village of Hainesville Investment Policy
Trustee Daley motioned to approve an Ordinance Amending Chapter 3.12 of the Village code, the Village of Hainesville Investment Policy; seconded by Trustee Hein.
Treasurer Kelly Hensley explained that the Village will be doing broker CD’s. The investment policy stated that there cannot be more than 25% of the Village’s diversification in there. Trustee Daley and Kelly spoke with Village Attorney Jim Rock and that is no longer needed; it was boiler plate language that was taken out. Trustee Daley explained broker CD’s.
Roll Call:
Ayes: Trustees Derenoski, Georgeann Duberstein, Hein, Daley and George Duberstein
Absent: Trustee Barrett
Motion carried.
Ordinance #17-4-236
A Proclamation Celebrating National Telecommunicator’s Week April 9th – 15th, 2017 -
Trustee Daley motioned to approve a Proclamation Celebrating National Telecommunicator’s Week April 9th – 15th, 2017; seconded by Trustee Hein.
Roll Call:
Ayes: Trustees Derenoski, Georgeann Duberstein, Hein, Daley and George Duberstein
Absent: Trustee Barrett
Motion carried.
Trustee Georgeann Duberstein motioned to adjourn the April 11th, 2017 Regular Board Meeting; seconded by Trustee Hein. All in favor say aye, motion carried.
The April 11th, 2017 Regular Board Meeting adjourned at 7:39 p.m.
http://hainesville.org/wp-content/uploads/minutes-agendas-newsletters/Minutes-Reg_2017-04-11.pdf
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