Algonquin-Lake in the Hills Fire Protection District Board of Trustees met February 22.
Here is the minutes provided by the Board:
The Meeting was Called to Order at 7:00 p.m.
I. Roll Call
Present. Trustee C. Teson, Trustee Bradach, Trustee Naatz, Trustee Markowitz, Trustee Toussaint, Chief Van Dorpe, Assistant Chief Kern, and Recording Secretary Jill Gurgos. Also present. Attorney Brian O'Connor, Attorney Joe Miller, and James Howard.
II. Pledge of Allegiance/Moment of Silence
Trustee Naatz called for a moment of silence in memory of all fire service personnel who lost their lives in the line of duty since the last meeting held on January 25, 2017.
III. Agenda Approval
No additional items for discussion only, agenda accepted as presented.
IV. Public Forum - None
V. Secretary's Report
On a motion made by Trustee Bradach and seconded by Trustee Markowitz:
"To approve the Regular Meeting minutes of January 25, 2017."
No discussion. Vote shows 5 ayes. Motion passed.
V. Treasurer’s Report
On a motion made by Trustee Markowitz and seconded by Trustee Bradach.
"To approve the Monthly Revenue & Expenditure Review; Revenue, Expense and Wage Reports, Bank Reconciliation; Cash Projections and Investment Schedules."
James Howard provided an overview of the financial reports for the month ending January 31, 2017.
Roll call vote. Trustee C. Teson-aye, Trustee Bradach-aye, Trustee Markowitz-aye, Trustee Toussaint-aye, Trustee Naatz-aye, 5 ayes-0 nays. Motion passed.
VII. Accounts Payable
On a motion made by Trustee Markowitz and seconded by Trustee C. Teson:
"To approve the February 3, 2017 Accounts Payable warrant total in the amount of $72,783.98."
Roll call vote: Trustee C. Teson-aye, Trustee Bradach-aye, Trustee Markowitz-aye, Trustee Toussaint-aye, Trustee Naatz-aye, 5 ayes-0 nays. Motion passed.
On a motion made by Trustee Markowitz and seconded by Trustee Toussaint:
"To approve the February 22, 2017 Accounts Payable warrant total in the amount of $150,080.89."
Roll call vote: Trustee C. Teson-aye, Trustee Bradach-aye, Trustee Markowitz-aye, Trustee Toussaint-aye, Trustee Naatz-aye, 5 ayes-0 nays. Motion passed.
On a motion made by Trustee Markowitz and seconded by Trustee Bradach:
"To approve the January Electronic Funds Transfer in the amount of $545,614.81."
Roll call vote. Trustee C. Teson-aye, Trustee Bradach-aye, Trustee Markowitz-aye, Trustee Toussaint-aye, Trustee Naatz-aye, 5 ayes-0 nays. Motion passed.
VIII. Correspondence - None
IX. Attorney Report
The Board will need to provide a letter reappointing Dave Ward to the Pension Board at the next regular Board of Trustee meeting on March 22, 2017.
X. Chef's Report
Update on District Activities
1. Operations - significant incidents and response
a. Jan. 31 - Structure Fire, Mutual Aid given - 26161 W. Cuba, Barrington
b. Feb. 1 - Structure Fire, Auto Aid - 31.91 Ronan Dr, Lake in the Hills
c. Feb. 4- Structure Fire, Auto Aid – 12100 Smith Dr. Huntley
d. Feb. 12 - Structure Fire - 951 Creekview Lane, Lake in the Hills
e. Feb. 14 - Structure Fire, Mutual Aid 6207 Factory Rd, Crystal Lake
f. Feb. 14 - Structure Fire - 1270 Winaki Trail, Algonquin
2. Training
a. Standard company in-service training
b. FF Baumgartner completed Leadership and Instructor │
c. Members of the Honor Guard attended annual training in Springfield
d. FF Avi, Detto, Lampasona, and Mangum attended Winter Fire School at FSI
e. Capt. Berg went to Leadership Training
3. Public Relation/Education
a. Normal community meeting schedule (i.e. Scouts, HOA, CPR, fire drills, etc.)
b. Community After The Fire meeting was held on Feb. 20 and 21.
c. Honor Guard was activated for the passing of FF Michael Mattoon
4. Administrative/Staff Activities
a. Monthly MABAS Div. 2 and 5 Chiefs' meetings
b. Senior Staff meeting reschedule for end of February
c. In process of 2" stage review of Budget for FY17-18
d. Continued processing of PT firefighters
XI. Old Business
Budget FY 2017-2018 Update:
The District has started the budget process for Fiscal Year 2017-2018. The first round of edits with the program managers is Complete. The second round of edits is underway. The Budget Workshop will take place on March 6, 2017 at 5:00 p.m. Presentation to the Board will take place on March 22" for the question, and answer portion. Once Complete the budget will be posted for thirty days prior to passage on April 26".
Sprinkler System Update:
The Sprinkler system project has started. The replacement at Station One is approximately 75% complete. The basement, front office, and dayroom have been completed. Fox Valley is currently working in the apparatus bay at Station One and once completed will start at Station Two. Once both stations are Complete and tested the drywall work will begin.
| PRF Grant:
The District received a grant from PRF (the District's Workers' Compensation carrier). The amount of the grant received is $25,218. The items being purchased with the grant will be E-Draulic spreaders and cutters, portable radio, and recertification of the trainers for the Peer Fitness Program. Once approved these purchases will be made
XI. New Business
Appointment of Observer for Promotional Oral Interviews.
Section 18.3 of the Collective Bargaining Agreement calls for the Board of Trustees to appoint an "observer" (non-scorer) to sit on the Oral interview panel (Consisting of the Board of Fire Commissioners) for the upcoming promotional examinations. Staff asking that the Board appoint Fire Chief Peter Van Dorpe, or his designee, to sit on said panel should the need arise
On a motion made by Trustee Naatz and seconded by Trustee Bradach:
"To appoint Fire Chief Van Dorpe, or his designee, to sit on the oral interview panel, should the need arise."
Roll Call vote: Trustee C. Teson-aye, Trustee Bradach-aye, Trustee Markowitz-aye, Trustee Toussaint-aye, Trustee Naatz-aye, 5 ayes-0 nays. Motion passed.
Landscaping/Plowing Contract Out For Bid:
The landscaping/plowing Contract has been put out to bid. Bids have been received and are being reviewed by staff. Staff will submit a recommendation at the next Board meeting on March 22, 2017.
Authorization to Withdrawal from a Government Sub-Pool (NIHII) and Membership in Another Sub-Pool for Health Insurance (NWHIP):
The Algonquin-Lake in the Hills Fire Protection District must adopt a resolution as part of the split of the Northern Illinois Health Insurance Initiative (NHI), a sub-pool which has been a member of the Intergovernmental Personnel Benefit Cooperative (PBC). Presently the ALFPD is part of NIHI but NIH|| has become too large, therefore ALFPD is splitting from NIHII to become part of a new sub-pool, Northwest Health Insurance Pool (NWHIP). This resolution must be adopted prior to March 16, 2017.
On a motion made by Trustee Bradach and seconded by Trustee Markowitz:
"To approve Resolution 2017-102 a resolution authorizing the withdrawal from a governmental selfinsurance sub-pool (NIH) and membership in another governmental self-insurance sub-pool (NWHIP)."
Roll call vote. Trustee C. Teson-aye, Trustee Bradach-aye, Trustee Markowitz-aye, Trustee Toussaint-aye, Trustee Naatz-aye, 5 ayes-0 nays. Motion passed.
Investment Broker Sawyer Falduto Asset Management LLC:
At the January 25, 2017 Board of Trustees meeting discussion was held in reference to having an investment broker contacted to attend the February 22, 2017 Board meeting. John Falduto is in attendance to discuss how their firm can help the District invest their funds.
Mr. Falduto provided the Board an informational binder and provided an overview of the firm's history, fixed income management, Custody/safekeeping of assets, reporting and meeting attendance, and fees. Mr. Falduto also provided a very extensive list of other fire districts, municipalities and park districts, and police and fire pension fund clients they Currently serve.
A lengthy discussion was held between the Board and Mr. Falduto:
On a motion made by Trustee Naatz and seconded by Trustee C. Teson:
"To approve the services of Sawyer Falduto Asset Management, LLC as investment advisors and Schwab Institutional as the custodian to the Algonquin-Lake in the Hills Fire Protection District investment funds upon the review and approval of an agreement by the Districts attorneys."
Roll call vote. Trustee C. Teson-aye, Trustee Bradach-aye, Trustee Markowitz-aye, Trustee Toussaint aye, Trustee Naatz-aye, 5 ayes-0 nays. Motion passed.
On a motion made by Trustee Naatz and seconded by Trustee C. Teson:
"To approve reinvestment of Max Safe CD 7821 in the amount of $218,075.62 with Sawyer Falduto Asset Management, LLC Subject to attorney review and approval of said agreement."
Roll call vote. Trustee C. Teson-aye, Trustee Bradach-aye, Trustee Markowitz-aye, Trustee Toussaint aye, Trustee Naatz-aye, 5 ayes-0 nays. Motion passed.
Revised investment Policy:
The Investment Policy of the Algonquin-Lake in the Hills Fire Protection District is to invest public funds in a manner to Conform to all state and local statutes governing the investment of public funds, ensure prudent money management; provide for daily cash flow requirements, and meet the objectives, in order of priority, of safety, liquidity, return on investment and public trust.
The last Investment Policy was approved February 21, 2001. Staff provided the Board with a revised Investment Policy, which has been reviewed by Attorney Brian O'Connor, for their review and approval. If approved, the revised Investment Policy will be added to the Policy Manual of the Board of Trustees, Section 1.23.
On a motion made by Trustee Bradach and seconded by Trustee C. Teson:
"To adopt Resolution 2017-103 the revised investment Policy as presented and add to the current Policy Manual of the Board of Trustees of the Algonquin-Lake in the Hills Fire Protection District, Section 1.23."
Roll call vote. Trustee C. Teson-aye, Trustee Bradach-aye, Trustee Markowitz-aye, Trustee Toussaint aye, Trustee Naatz-aye, 5 ayes-0 nays. Motion passed.
XIII. Closed Session - None
XIV. Adjourn
Trustee Naatz moved to adjourn the meeting and it was seconded by Trustee Bradach. The meeting was adjourned at 8:20 p.m. The next scheduled Regular Board meeting is on March 22, 2017, at 7:00 p.m.
http://www.alfpd.org/AgendaCenter/ViewFile/Minutes/_02222017-255
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