Lake County Board met June 13.
Here is the agenda provided by the Board:
Call to Order
Moment of Silence
Pledge of Allegiance
Roll Call of Members
Additions to the Agenda (For Discussion Only)
Appointment to the County Board
1 17-0686
Resolution recommending the appointment of Vance D. Wyatt as a member of the Lake County Board, representing District 14, and as a member of the Law and Judicial Committee, Rules Committee, Ethics and Oversight Committee, and Diversity and Inclusion Committee.
Vance Wyatt - Resume Attachments:
Presentation
2 17-0690
Presentation from the Lake County Convention and Visitors Bureau.
Public Comment (Items Not On The Agenda)
Chairman's Remarks
Old Business
New Business
Consent Agenda (Items 3 - 41)
3 17-0585
Minutes from May 9, 2017.
May 9, 2017 Minutes.pdf Attachments:
CLAIMS AGAINST LAKE COUNTY, IL
4 17-0669
Report of Claims Against Lake County, Illinois for the month of May 2017.
May 2017 Attachments:
Reports
5 17-0583
Report from Erin Cartwright Weinstein, Clerk of the Circuit Court, for the month of April 2017.
13, 2017 Attachments: County Board Report Apr 2017 6 17-0640
Report from Joy Gossman, Public Defender, for the month of April 2017.
Attachments:
04-17 Main
04-17 Main PTR
04-17 JUV Main
04-17 JUV PTR
7 17-0576
Report from Mary Ellen Vanderventer, Recorder of Deeds, for the month of April 2017.
Attachments: April 2017.pdf 8 17-0574
Report from Carla N. Wyckoff, County Clerk, for the month of April 2017.
Attachments: LCC Report for April 2017.pdf REAPPOINTMENTS
9 17-0685
Resolution providing for the reappointment of Carl D. Norlin as a member of the Lindenhurst Sanitary District.
Attachments: Carl D. Norlin's - Bio 10 17-0688
Resolution providing for the reappointment of Donald Rogers as a member of the Rockland Fire Protection District.
Attachments: Donald Rogers' Resume
11 17-0625
Joint resolution authorizing a contract with Alpine Demolition Services, LLC., St. Charles, Illinois, and further authorizing assignment of that contract to Clark Construction Group LLC, Chicago, Illinois, as Construction Manager at Risk (CMAR) for the interior demolition work for the Lake County Courthouse Expansion Project in the amount of $378,500.
• The interior demolition work in this bid generally includes all interior demolition of walls, doors, ceilings, flooring and infrastructure related to the renovation of the Babcox Justice Center for the Courthouse Expansion Project.
• The Lake County Board has authorized Clark Construction Group, LLC to proceed with a Guaranteed Maximum Price (GMP) for the infrastructure & interior work pursuant to their contract for CMAR services.
• A bid was issued for interior demolition work on February 13, 2017.
• Sealed bids were received on April 13, 2017, from three nonlocal vendors ranging from $378,500 to $747,400.
• Alpine Demolition Services, LLC., St. Charles, Illinois, was determined to be the lowest responsive and responsible bidder.
• This resolution awards the contract to Alpine Demolition Services, LLC, and assigns the contract to Clark Construction Group LLC to manage as part of the GMP for this work.
17044 LCCHE Interior Demo Bid Tab Attachments:
12 17-0623
Joint resolution authorizing a contract with Sentinel Offender Services, Irvine, California, in the estimated annual amount of $190,000 for Global Position System (GPS) and web based electronic monitoring for the Lake County Sheriff’s Office (LCSO).
• The current contract for GPS and web based electronic monitoring for the Lake County Sheriff’s Office is expiring.
• The LCSO desires to enter into a contract with Sentinel Offender Services, Irvine, California,, for GPS and web based electronic monitoring services.
• The LCSO is committed to protecting the safety and welfare of the public through the use of GPS and web based electronic monitoring services
• Purchasing identified a cooperative purchasing contract with Sentinel Offender Services, Irvine, California, through the General Services Administration (GSA) to procure needed GPS and web based electronic monitoring services that was competitively solicited and awarded.
• Pursuant to Article 10-101 of the Lake County Purchasing Ordinance, Cooperative Purchasing, Lake County may participate in a cooperative purchasing agreement for the procurement of goods with one or more public procurement units in accordance with an agreement entered between the participants.
• This contract authorizes the purchase of GPS and web based electronic monitoring for the LCSO with Sentinel Offender Services, Irvine, California, for a two year period in the estimated annual amount of $190,000 and is within the budgeted amount for fiscal year 2017.
17097 Joint Purchase Recommendation Attachments:
Health And Community Services Committee
13 17-0605
Ordinance amending Chapter 171 of the Lake County Code of Ordinances (Onsite Wastewater Treatment Systems).
• Minor revisions are proposed to create greater flexibility or latitude, or to provide clarity to the requirements pertaining to: assembly of a technical advisory workgroup; pumping of a failing OWTS, protection of an existing OWTS, definitions, building teardown-rebuild and addition projects, use of holding tanks, eliminating abandoned tanks, water softener discharge options, standards for existing surface discharging systems, agreement to pump holding tanks, and regular inspections of vault privies and waterless toilets.
• Revisions to provide for greater flexibility and clarity are also proposed to the requirements for the determination of the availability of public sewer.
• Proposed revisions to several system design requirements include: allowing for greater flexibility for seepage trench depth, the use of seepage chambers in mound and modified mound systems, change in the maximum soil loading rate for trench type and drip distribution systems, and established minimum soil criteria for using a National Sanitation Foundation Standard 350 treatment unit.
• A new section is proposed that contains language that allows the Health Officer to use the option of the administrative adjudication hearing process, rather than circuit court, to seek corrective action of any violation in the ordinance.
Proposed Revisions to OWTS Chap 171 Attachments:
14 17-0606
Joint resolution amending the Lake County Health Department Animal Care and Control Fees Schedule (as authorized in Lake County Code of Ordinances Chapter 178).
• The Health Department is proposing amendments to the Animal Care and Control Fees Schedule to provide clarity and transparency in the assessment of fees.
• A revision is proposed to the preamble section that allows for the reduction or waiver of fees, adding that conditions for reductions or waivers are specified in the Animal Care and Control Administrative Procedures and Policies.
• An additional late fee of $25 is added for animal registration tag payment not received within 60 days of rabies vaccination. This fee is added to distinguish it from a violation fee.
• A revision is proposed to the assessment of violation fees to clarify that violation fees can be assessed if an animal is impounded due to an ordinance violation or if a Notice of Violation ticket is issued.
Proposed Revisions to ACC Fees Schedule Chap 178 Attachments:
15 17-0607
Joint resolution amending the Lake County Health Department Environmental Health Fees Schedule (as authorized in Lake County Code of Ordinances Chapter 178).
• Currently, an administrative fee is assessed when homeowners submit a report of required system management activities for their wastewater treatment system more than six months after the activities occurred, or more than six months after the activities were required to occur.
• This six-month period was established when the fee was implemented to give homeowners time and incentive to comply with the management activities.
• The overwhelming majority of homeowners have come into compliance with conducting and reporting management activities.
• Language in this section is being modified to establish that the fee is for non-compliance and for clarity to aid in the enforcement of the requirement.
• The time frame required for submittal is being amended to 30 days to be consistent with the reporting requirements in Chapter 171, Section 171.221.
Proposed Revisions to EH Fees Schedule Attachments:
16 17-0611
Joint resolution accepting the Illinois Department of Public Health grant and authorizing an emergency appropriation in the amount of $60,000 for the Family Planning Program.
• The $60,000 Illinois Department of Public Health grant will be used to offset existing salary and benefit and supply costs.
• The $60,000 in additional grant funding has not been previously appropriated because the grant resources were secured after the County’s adoption of the FY17 budget.
• The grant award will be for the period July 1, 2016 through June 30, 2017.
IDPH Title X $60K Attachments:
17 17-0626
Joint resolution authorizing a contract with KONE Inc., Lombard, Illinois, for elevator maintenance and repairs in the estimated annual amount of $148,680.
• Lake County desires to enter into a two-year contract, with renewal options with KONE Inc., Lombard, Illinois for elevator maintenance and repairs, for Facility Operations, Division of Transportation (DOT) and Lake County Health Department.
• Lake County Facilities are tasked with overseeing the elevator maintenance for Lake County at both the Downtown Waukegan Complex, and at several outlying agencies or locations in Lake County, Illinois. Health Department and DOT maintain the elevators at their facilities.
• Kone Inc. has provided the best pricing that will increase maintenance time while reducing travel time and administrative costs.
• Kone Inc. is providing Lake County with a custom maintenance program that will decrease equipment downtime and lengthen the life span of our elevators.
• Kone Inc. will provide an Asset Management plan to assist with budgeting and prioritizing future upgrades.
• Kone Inc. has a web-based reporting tool that will allow online tracking of our emergency calls, preventive maintenance and repairs
• Facilities identified a cooperative purchasing contract with Kone Inc., Lombard, Illinois, through U.S. Communities to procure elevator maintenance and repairs that was competitively solicited and awarded.
• Pursuant to Article 10-101 of the Lake County Purchasing Ordinance, Cooperative Purchasing, Lake County may participate in a cooperative purchasing agreement for the procurement of goods with one or more public procurement units in accordance with an agreement entered between the participants.
• The contract authorizes a two-year agreement with three additional one-year renewal options and will cost Lake County an estimated annual amount of $148,680 that will be charged to accounts for Facilities Operations, Division of Transportation and Lake County Health Department.
17023 Joint Purchase Recommendation Attachments:
18 17-0635
Joint resolution approving the first amendment to the 2015-2019 Consolidated Plan for Housing and Urban Development (HUD).
• An amendment to the 2015-2019 Consolidated Plan for Housing and Community Development is required by the U.S. Department of Housing and Urban Development (HUD). This current five-year plan represents the first time that Lake County and its Consortium Members - North Chicago and Waukegan - report accomplishments using HUD’s electronic format, and several issues with the electronic reporting format are resolved in this amendment.
• In April of 2016, HUD provided guidance on the pairing of grant-funded activities (e.g. owner-occupied housing rehabilitation) with HUD’s Goal Outcome Indicators (e.g. number of units of homeowner housing rehabilitated). The revised five-year plan incorporates the suggested pairings and recalibrates the five-year targets.
• At the start of planning for each new program year, the Housing and Community Development Commission (HCDC) assesses how funding trends support or detract from achieving the Plan’s five-year goals. This first amendment to the 2015-2019 Plan shifts prospective funding away from infrastructure goals that have already been exceeded to housing goals that, but for additional funding, would not be projected to meet the five-year targets as required by HUD.
19 17-0636
Joint resolution approving Fourth Amendment to the 2015 Housing and Urban Development (HUD) Action Plan.
• HUD requires the submission of an Annual Action Plan and associated amendments to govern expenditure of federal housing and community development funding for each year of grant funding.
• The Lake County HOME Investment Partnership (HOME) Consortium is comprised of Lake County and the Cities of Waukegan and North Chicago; all three jurisdictions receive Community Development Block Grant (CDBG) funding.
• The proposed Action Plan amendment shifts $100,000 of HOME funding from a planned rehabilitation of a to-be-determined scattered site rental unit for which an address was not identified on a timely basis to the owner-occupied rehabilitation program. In housing assistance programs, HOME funds can be committed immediately, meeting the June 30, 2017 HOME commitment deadline. Given substantial unmet demand for owner-occupied rehabilitation, this $100,000 in HOME funds will be spent before the HOME spending deadline in 2019.
2015 4th Amendment HCDC Version.pdf Attachments:
20 17-0637
Joint resolution authorizing renewal of the HOME Investment Partnership Program Consortium Agreement with the cities of North Chicago and Waukegan.
• Pursuant to Housing and Urban Development (HUD) requirements, Lake County must renew its HOME Investment Partnership Program Consortium Agreement with the cities of North Chicago and Waukegan every three years in order for all three jurisdictions to continue operating as a consortium, thereby increasing the level of available HOME funding.
• The current agreement (attached) runs through the end of program year (PY) 2017 and the draft agreement will cover PY 2018 through PY 2020.
• The draft agreement is currently under review by the States Attorney’s Office and the Cities of Waukegan and North Chicago. It is anticipated that the agreement will be finalized in time for the June 13, 2017 Lake County Board meeting.
• A vote is requested from the Housing and Community Development Commission to recommend approval by the Lake County Board.
13, 2017 Attachments:
HOME Consortium Agreement FY18-20 - HCDC Markup.pdf
HOME Consortium Agreement FY18-20 - v06
21 17-0609
Joint resolution to approve Lake County Workforce Development Partner Consortium to serve as the One-Stop Operator of the Job Center of Lake County, located in Waukegan.
• Since 2000, The Job Center of Lake County has been operated under a partner consortium including the Illinois Department of Employment Security, the College of Lake County, and the Lake County Workforce Development Department.
• New Federal legislation went into effect in 2015 that requires these services to be procured by the Workforce Development Board through a competitive selection process.
• To avoid a conflict of interest, the Workforce Development Board hired a third party, Thomas P. Miller and Associates (TPMA) to work with Purchasing to write the Request for Proposal (RFP), evaluate the proposals received, and recommend an operator to the Workforce Development Board.
• The only proposal submitted was from the Workforce Development Partner Consortium.
• The review committee from TPMA determined that the proposal submitted by the Workforce Development Partner Consortium satisfied the requirements set forth in the RFP.
• It is recommended that the consortium of the Illinois Department of Employment Security, the College of Lake County, and the Lake County Workforce Development Department be approved to continue to provide these services as approved within the budget.
Attachments: 17016 Award Recommendation Public Works And Transportation Committee
22 17-0616
Joint resolution authorizing a contract with Water Well Solutions, Elburn, Illinois, for well pump maintenance and repair services for Lake County Public Works in the estimated annual amount of $59,675, with renewal options.
• Lake County owns and operates five public water systems that utilize well water as their source water supply. These five well systems contain 43 total wells.
• The well pumps and associated equipment require preventative maintenance and repair that necessitate the services of a contractor specialized in well repair.
• The Contractor shall be responsible for mobilization/demobilization, well sounding, pump extraction, installation, and testing. The bid price includes all labor, parts, equipment costs, portal-to-portal transportation charges, and all other charges of every kind and nature.
• An invitation to bid was issued and extended to 12 vendors and sealed bids were received from two vendors ranging from $59,675 to $92,580.
• Water Well Solutions, Elburn, Illinois, was determined to be the lowest responsive and responsible bidder who best meets the needs of the County in the estimated annual amount of $59,675 based on a per unit price.
13, 2017 Attachments:
17107 Award Recommendation
17107 Bid Tab
23 17-0629
Joint resolution authorizing a contract with Maintenance Coatings, South Elgin, Illinois, in the amount of $207,024 for the removal and replacement of reflective pavement markers with recessed pavement markers at various locations on the County highway system, and designated as Section 17-00000-12-GM.
• 2017 Pavement Marker Replacement Program: Contract Award.
• The County has raised and recessed reflective pavement markers delineating medians and lane lines throughout the County highway system.
• The Lake County Division of Transportation undertakes the removal and replacement, where necessary, of these reflective pavement markers.
• This project will replace raised reflective pavement markers with recessed pavement markers at various locations on the County highway system.
• This project is included in the highway improvement program.
• A total of five bids were received, ranging from $207,024 to $442,442.42 and the lowest responsible bidder is Maintenance Coatings, South Elgin, Illinois, in the amount of $207,024.
Attachments: 17-0629 Bid Tab, 2017 Pavement Marker Replacement Program.pdf 24 17-0631
Joint resolution authorizing a contract with Superior Road Striping Inc., Melrose Park, Illinois, in the amount of $560,818.11 for the removal, replacement or refurbishment of pavement markings on the bituminous and concrete pavements of various County highways, which will be improved under the Illinois Highway Code for a total of 42.72 centerline miles, and designated as Section 17-00000-15-GM.
• 2017 Pavement Markings for Bituminous and Concrete Pavements: Contract Award.
• The Lake County Division of Transportation (LCDOT) participated in the County’s joint procurement process for the removal, replacement or refurbishment of pavement markings on the bituminous and concrete pavements.
• The Villages of Buffalo Grove and Wheeling participated in the joint process.
• The County has miles of pavement markings for medians, lane lines, and cross walks on bituminous and concrete pavements.
• The thermoplastic and polyurea markings last longer than paint, but eventually require replacement.
• This project is included in the highway improvement program.
• A total of six bids were received, ranging from $560,818.11 to $1,076,341.65 and the lowest responsible bidder is Superior Road Striping Inc., Melrose Park, Illinois, in the amount of $560,818.11.
Attachments: 17-0631 Bid Tab, 2017 Pavement Markings.pdf 25 17-0615
Joint resolution authorizing a contract with Atlas Copco CTS, Elk Grove Village, Illinois, to procure a total responsibility service plan for the Department of Public Works in the amount of $36,432.02.
• The Department of Public Works had two high efficiency blowers installed at the Des Plaines River Water Reclamation Facility in 2012.
• As part of the installation, energy costs related to the blowers were reduced approximately 30 percent while the units are in operation.
• The warranty on these units has expired and an ongoing service and maintenance plan is needed.
• The Department of Public Works budgeted for the service and maintenance plan as part of their fiscal year 2017 budget.
• The total responsibility service plan will provide a preventative maintenance plan including two maintenance visits per year, a full warranty, priority service, overhaul services, breakdown labor, parts, lubricants, travel and mileage.
• Pursuant to Article 6, Section 102, the Purchasing Agent convened an ad hoc review group that approved bid exemption on the basis there is only one source for the required services.
• This resolution authorizes the execution of the agreement with Atlas Copco CTS, Elk Grove Village, Illinois, for the purchase of a total responsibility service plan in the amount of $36,432.02, with four one-year renewals.
Atlas Recommendation Attachments:
26 17-0617
Joint resolution authorizing a contract with Itron Inc., Liberty Lake, Washington, to procure automated meter reading (AMR) hosting services in the amount of $54,436.68.
• The Department of Public Works issued a bid in 2013 for the replacement of approximately 20,000 water meters and the installation of an automated meter reading system.
• As part of that project, the contractor, PMI Inc., installed software, supplied by Itron Inc., that interfaces with the meter reading data from the water meters to the County’s utility billing software.
• The original contract with PMI Inc. included hosting services, supplied by Itron Inc., in which they maintain the interface software and maintain and operate the data servers that save and store the meter reading data.
• Pursuant to Article 6, Section 102, the Purchasing Agent convened an ad hoc review group that approved bid exemption on the basis that there is only one source for the required services.
• This resolution authorizes the execution of the agreement with Itron Inc., Liberty Lake, Washington, for the procurement of automated meter reading (AMR) hosting services in the amount of $54,436.68, with five one-year renewals.
Itron Recommendation Attachments:
27 17-0618
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $656,450.26 for the resurfacing of 9th Street, from Lewis Avenue to Illinois Route 137, which will be improved under the Illinois Highway Code for a total of 1.51 miles, and designated as Section 16-00111-10-RS.
• 9th Street Resurfacing: Contract Award.
• 9th Street needs resurfacing, from Lewis Avenue to Illinois Route 137.
• This resurfacing improvement has been identified within the County’s pavement management system, and is included in the highway improvement program.
• A total of two bids were received, ranging from $656,450.26 to $658,480.71 and the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $656,450.26.
17-0618 Bid Tab, 9th Street Resurfacing.pdf Attachments:
28 17-0628
Joint resolution authorizing a contract with Norvilla, LLC, Broadview, Illinois, in the amount of $228,304.39 for the replacement of two culverts under Fairfield Road, and designated as Section 15-00999-06-DR.
• 2016 Culvert Replacement: Contract Award.
• Three culverts need to be replaced under Fairfield Road and Deep Lake Road and preliminary plans and specifications for these improvements have been prepared.
• These culverts are included in the highway improvement program.
• The Deep Lake Road culvert will be replaced by the Lake County Division of Transportation’s day labor crews.
• A total of six bids were received, ranging from $228,304.39 to $310,348.78, and the lowest responsible bidder is Norvilla, LLC, Broadview, Illinois, in the amount of $228,304.39 for the replacement of two culverts under Fairfield Road.
17-0628 Bid Tab, 2016 Culvert Replacement.pdf Attachments:
29 17-0641
Joint resolution authorizing an agreement with Sam Schwartz Engineering, Itasca, Illinois, for Phase II design engineering services for traffic signal optimization studies on Lewis Avenue, from Sunset Avenue to Illinois Route 173, at a cost of $39,190, appropriating $50,000 of 1⁄4% Sales Tax for Transportation funds, and designated as Section 17-00999-30-TL.
• Lewis Avenue 2017 Signal Coordination: Consultant Agreement and Appropriation.
• The consultant will be tasked with traffic signal optimization studies on Lewis Avenue, from Sunset Avenue to Illinois Route 173, and this project is included in the highway improvement program.
• Lake County has selected Sam Schwartz Engineering, Itasca, Illinois, under the Local Government Professional Services Selection Act, for these engineering services.
17-0641 Lewis Avenue Signal Coordination Consultant Agreement and Appropriatio Attachments:
30 17-0642
Joint resolution appropriating $850,000 of the 1⁄4% Sales Tax for Transportation funds for the acquisition of necessary right-of-way, by agreement or condemnation, and other right-of-way costs associated with the proposed widening and reconstruction of Buffalo Grove Road, from Deerfield Parkway to Illinois Route 22, and designated as Section 11-00249-03-WR.
• Buffalo Grove Road, Deerfield Parkway to Illinois Route 22, Widening and Reconstruction, Right-of-Way Acquisition: Appropriation.
• Preliminary plans and specifications for this improvement have been prepared.
• To initiate right-of-way acquisitions, an appropriation of $850,000 of 1⁄4% Sales Tax for Transportation funds is necessary.
31 17-0646
Joint resolution authorizing an agreement for consulting services with Victor S. Teglasi, Scarsdale, New York, at a cost of $87,750 for five years of maintenance, support, training and ongoing development of the newly upgraded Capital Program Management System (CPMS), appropriating $110,000 of 1⁄4% Sales Tax for Transportation funds for these services, and designated as Section 17-00000-21-EG.
• CPMS Consultant Agreement and Appropriation.
• The Lake County Division of Transportation (LCDOT) is a licensed user of CPMS since 1990.
• CPMS is extensively used for a combined source of data in managing key documents, including: the County’s five-year transportation improvement program, budget submittals to the County Administrator, the County’s annual highway program, Illinois Department of Transportation (IDOT) Motor Fuel Tax (MFT) reports, and the LCDOT bonding program.
• CPMS has been updated to Structured Query Language (SQL) and the continuance of maintenance, support, training and ongoing development is needed for the next five years and is included in the highway improvement program.
• Victor S. Teglasi of Scarsdale, New York, is the developer and sole proprietor of the CPMS software.
17-0646 CPMS Support Agreement Draft.pdf Attachments:
32 17-0645
Joint resolution authorizing the disposal of excess property located along Oak Spring Road in Libertyville, Illinois, via a quitclaim deed to the Lake County Forest Preserve District.
• Dispose of Excess Property Located along Oak Spring Road in Libertyville, Illinois.
• Lake County owns two parcels of property, approximately 1.612 acres total, zoned residential in the Des Plaines River channel along Oak Spring Road in Libertyville, Illinois.
• These excess parcels were acquired in 1966 and are not needed for current or future transportation improvements by the Lake County Division of Transportation.
17-0645 Old Spring Road Legal Description.pdf Attachments:
33 17-0648
Joint resolution authorizing the execution of the first amendment to the agreement between the Lake County Forest Preserve District (LCFPD) and Lake County for the Deerfield Road Path, from Thornmeadow Road westward to connect with the existing Des Plaines River Trail, and designated as Section 04-00038-03-BT.
• Deerfield Road Path LCFPD: Agreement Amendment.
• Lake County approved an agreement on December 9, 2009, with the LCFPD stating terms and conditions to transfer right-of-way, a temporary easement and construction of a path along the south side of Deerfield Road, from Thornmeadow Road westward to connect with the existing Des Plaines River Trail.
• An amendment to the agreement has been requested by the LCFPD to allow equestrian use of the Deerfield Road path, from Thornmeadow Road to the Des Plaines River Trail, and stating the terms and conditions for routine maintenance to be provided by the LCFPD.
17-0648 Deerfield Road Path LCFPD Amendment Draft.pdf Attachments:
34 17-0654
Ordinance regulating the use of the path along Deerfield Road, County Highway 11, from the Lake County Forest Preserve District’s (LCFPD) Des Plaines River Trail to Thornmeadow Road.
• Deerfield Road Bike Path Use Restriction Ordinance.
• The County constructed a path along the south side of Deerfield Road, County Highway 11, from Thornmeadow Road westward, to connect with the existing Des Plaines River Trail.
• To regulate the use of this path for the safety and convenience of the public, a Use Restriction Ordinance is necessary.
• The Forest Preserve has requested that equestrian use of the path along Deerfield Road, County Highway 11, be allowed from the LCFPD Des Plaines River Trail to Thornmeadow Road.
• This County Board, at its meeting of December 8, 2009, approved an agreement with the LCFPD for the Deerfield Road Path construction with a first amendment to the agreement currently proposed, providing for LCFPD routine maintenance of the path to allow equestrian use.
17-0654 Deerfield Road Path Appendix A Attachments:
35 17-0657
Joint resolution clarifying the language required by the Illinois Department of Transportation (IDOT) for adding Hawley Street from Midlothian Road to Seymour Avenue to the County highway system as County Highway 70 and creating a municipal extension of County Highway 70/Hawley Street from Seymour Avenue to Illinois Route 176.
• Hawley Street: Jurisdictional Transfer and Municipal Extension of County Highway 70.
• This County Board at its meeting of April 14, 2015 approved an agreement with the Village of Mundelein and a resolution for the jurisdictional transfer of Hawley Street from Midlothian Road to Seymour Avenue in its entirety, from the Village of Mundelein to Lake County and to create a municipal extension of County Highway 70 from Seymour Avenue to Illinois Route 176, to be effective upon completion of the improvement to Hawley Street and approval by IDOT.
• In May of 2015, LCDOT commenced construction of the Hawley Street improvement project.
• Construction of the Hawley Street improvement project is nearing completion and staff has reached out to IDOT to file the appropriate paperwork for the jurisdictional transfer and municipal extension of Hawley Street/County Highway 70.
• IDOT is requesting clarification of the language for the jurisdictional transfer and the creation of the municipal extension of County Highway 70.
• IDOT approval is required for the jurisdictional transfer and the municipal extension of Hawley Street.
17-0657 Hawley Street Exhibit A.pdf Attachments:
Joint resolution amending the jurisdictional transfer limits of Deerfield Road, adding Deerfield Road to the County highway system, creating a municipal extension of County Highway 11/Deerfield Road, and clarifying the language required by the Illinois Department of Transportation (IDOT) for the jurisdictional transfer and municipal extension of Deerfield Road.
• Deerfield Road: Jurisdictional Transfer and Municipal Extension of County Highway 11.
• This County Board, at its meeting of October 12, 2015, approved an agreement with the Village of Deerfield and a resolution for the jurisdictional transfer of Deerfield Road, from the Metra Milwaukee District North Line viaduct to the Village of Deerfield’s east corporate limit in its entirety, from the Village of Deerfield to Lake County and to create a municipal extension of County Highway 11, from Wilmot Road to the east side of the Metra Milwaukee District North Line viaduct, to be effective upon completion of the improvement of Deerfield Road and approval by IDOT.
• In December of 2015, the Village of Deerfield commenced construction of the Deerfield Road improvement project.
• Construction of the Deerfield Road improvement project is nearing completion and staff has reached out to IDOT to file the appropriate paperwork for the jurisdictional transfer and municipal extension of Deerfield Road/County Highway 11.
• IDOT, after additional coordination, has requested a revision to the proposed jurisdictional transfer limits for Deerfield Road.
• The revised jurisdictional transfer limits of Deerfield Road are proposed to be from Robert York Avenue easterly to the eastern corporate limit of the Village of Deerfield.
• IDOT is also requesting clarification of the language in the County resolution for the jurisdictional transfer and the creation of the municipal extension of County Highway 11.
• IDOT approval is required for the jurisdictional transfer and municipal extension of Deerfield Road.
Attachments:
17-0651 Deerfield Road JT Map Exhibit A.pdf
17-0651 Deerfield Road Extension Map Exhibit B.pdf
Planning, Building And Zoning Committee
37 17-0630
Joint resolution approving an amendment to an Intergovernmental Agreement with the Village of Lindenhurst for the Lake County Department of Planning, Building and Development to provide plan review and inspection services for the Village.
• The Department has had a long standing Intergovernmental Agreement (IGA) with the Village for building plan review and inspection services.
• The current agreement fee structure (Lake County receives 50 percent of the permit revenue) has consistently raised challenges from an accounting and administrative standpoint.
• The proposed agreement brings the IGA in line with a majority of the Department’s current IGA’s which use an hourly rate fee structure, and has been evaluated by PBD and FAS to include all costs associated with providing the services.
Attachments: Lindenhurst IGA Final.pdf
13, 2017 FINANCIAL AND ADMINISTRATIVE COMMITTEE
38 17-0590
Resolution declaring that the number of appeals annually filed with the Board of Review creates an emergency situation causing the need for an expanded Board of Review.
• This resolution recognizes that the three members of the Board of Review need additional assistance to complete the 2017 tax year hearings.
• This action must be done to allow the County Board Chair to appoint alternate members.
39 17-0600
Resolution authorizing a contract with Vista Health Systems, Waukegan, Illinois, in the estimated amount of $149,244, to complete employee vaccination and Personal Protection Equipment (PPE) fit testing for employees.
• The County’s current contract for employee vaccination and Personal Protection Equipment (PPE) fit testing is expiring.
• Employees are required to get certain vaccines on an annual basis in order to comply with the federal grants received by the Health Department.
• Additionally, there are certain employees that require specific vaccinations for their jobs.
• Grant funding and the Occupational Safety and Health Administration (OSHA) also require employees who necessitate access to emergency equipment be fitted annually through the PPE fit testing.
• It is in the best interest of the County to hire an Occupational Health provider to complete these vaccinations and fit testing to comply with OSHA and grant regulations.
• An invitation to bid was issued and extended to 11 qualified vendors and sealed bids were received from two local venders ranging from $187,575 to $149,244.
• Vista Health Systems, Waukegan, Illinois was determined to be the lowest responsive and responsible bidder who best meets the needs of the County in the estimated amount of $149,244 based on unit pricing and estimated quantities and results in a potential County savings of $38,331 annually.
• Funding has been secured for this service through the fiscal year (FY) 2017 approved budget.
Attachments:
17096 Award Recommendation
17096 Bid Tab
40 17-0602
Resolution establishing prevailing wage rates for laborers, workers and mechanics employed by contractors or subcontractors in the performance of public works contracts in Lake County.
• Pursuant to Illinois Prevailing Wage Act, the Illinois Department of Labor establishes prevailing wage rates for Counties.
• Lake County establishes an Ordinance in compliance with the Illinois Prevailing Wage Act for prevailing wage rates for laborers, workers and mechanics employed by contractors or subcontractors in the performance of public works contracts in Lake County.
Resolution ratifying a contract with Innerface Architectural Signage Inc., Atlanta, Georgia, in an amount not to exceed $41,612.60 to provide design, manufacturing and installation of signage for the Depke Phase One Expansion.
• On January 18, 2017, Finance and Administrative Services authorized a purchase order in the amount of $29,912.86 with Innerface Architectural Signage Inc., Atlanta, Georgia, per their proposal dated December 20, 2016.
• The scope of work under their proposal included design, manufacturing and installation of signage necessary for the Depke Phase One Expansion.
• A contract modification for additional services is required as a result of the design process and additional signage that was not foreseeable at the onset of the procurement process.
• This resolution ratifies the existing contract with Innerface Architectural Signage Inc., Atlanta, Georgia, in the amount of $29,912.86 and approves the contract modification of $11,699.74 to increase the existing contract to a not to exceed amount of $41,612.60.
Attachments:
Exterior Signage Quote 052217
Overflow Signage Quote
Regular Agenda
Law and Judicial Committee
42 17-0668
Resolution approving the Memorandum of Understanding for the A Way Out Program.
• The A Way Out Program is sponsored by the Lake County Opioid Initiative. The Initiative is a collaborative effort to assist individuals with substance use or addiction by offering a county-wide network that provides encouragement and support to assist persons through the rehabilitation process.
• The program objective is to facilitate substance use treatment and rehabilitation and to deflect eligible persons from the criminal justice court system.
• The A Way Out Program encourages individuals (with no pending criminal charges) seeking substance use rehabilitation who present at a cooperating police agency and turn over any drugs (prescription and illegal) and drug paraphernalia to the police department to do so without fear of arrest for the possession of the substances and drug paraphernalia.
• The cooperating police departments are: Antioch, Deerfield, Grayslake, Gurnee, Lake Forest, Libertyville, Mundelein, Round Lake Beach, Round Lake Park, Lake County Sheriff’s Office and Zion.
• The cooperating police agencies agree to destroy all collected drugs and paraphernalia and assist the eligible persons to take the first steps toward sobriety by contacting the Lake County Crisis Line, requesting the Lake County Health Department conduct a telephone screening, and provide appropriate treatment service referrals.
• The Lake County Opioid Initiative community treatment and rehabilitation partners include: Live4Lali, Advocate Hospitals Condell and Good Shepherd, Vista Health System; treatment centers Gateway and Rosecrance; Nicasa and Omni Youth Services.
A Way Out Program MOU June 2017 Attachments:
43 17-0622
Joint resolution authorizing an agreement with A Safe Place, Zion, Illinois, for operation of neutral site custody exchange facility in an annual amount, not to exceed $160,000.
• Lake County received a grant from the U.S. Department of Justice, Office on Violence Against Women in 2008 to establish the Family Visitation Center of Lake County, which opened in 2010. The grant funds were expended in FY2015.
• In 2011, the Lake County Board passed an ordinance establishing the Neutral Site Custody Exchange Fund and imposing a Neutral Site Custody Exchange Fee of $6 on civil cases to support neutral site custody exchange services pursuant to the Neutral Site Custody Exchange Funding Act (55 Illinois,CS 82/1 et.al.).
• A Safe Place, Zion, Illinois, will operate a facility that will provide for the Neutral Site Custody Exchange, maintain all records, make available interpreter services at no fee to clients and provide for necessary security services.
• Per the ordinance, all monies deposited in the Neutral Site Custody Exchange Fund shall be disbursed by Lake County to one or more qualified not-for-profit organizations to support neutral exchange services, provided that the expenditure is also approved by the Chief Judge.
• Pursuant to Article 6, Section 102, the Purchasing Agent convened an ad hoc review group that approved a bid exemption on the basis of a long standing successful relationship with A Safe Place, Zion, Illinois.
• This agreement will cost the county an annual amount not to exceed $160,000. This contract is entirely supported by the fee.
17145 Bid Exemption Recommendation Attachments:
Health And Community Services Committee
44 17-0084
Board of Health Report.
45 17-0633
Joint resolution authorizing additional 2017 grant awards from the Lake County Affordable Housing Program (AHP).
• The Housing and Community Development Commission (HCDC) was charged with developing 2017 funding recommendations for the Lake County Affordable Housing Program (AHP). In the 2017 application round for affordable housing, there were more than $4.5 million in requests for the available $1.9 million in housing grants available.
• Initial recommendations by the HCDC for investment of Lake County AHP funds were approved by the Lake County Board on March 14, 2017.
• With demand for housing funds far outpacing supply, several 2017 housing projects were recommended for funding, but there were not sufficient funds available. One such project was the potential 78-unit “Towering Oaks” affordable housing development by True Homes in Island Lake. This project scored 73% of available points in the 2017 housing application round, but the HCDC lacked funds with which to assist the project. Staff was instructed by the Affordable Housing Advisory and Recommendation Committee (ARC) to find means of supporting the development.
• Staff has identified $49,789.62 in previously unspent AHP funds available plus $9,818.38 in AHP program income for a total of $57,808 of housing funds available.
While this amount pales in comparison to the gap funding still needed by recommended 2017 projects, staff has learned that commitment now of $36,000 in AHP funds for future rental assistance will help True Homes obtain a better score on its application for Low-Income Housing Tax Credits due in June. If True Homes receives an allocation of housing tax credits, it can be considered again for development funding.
• Staff recommends additional AHP 2017 grants of $36,000 for True Homes (for future rental assistance) and the remaining $21,808 for Catholic Charities Rapid Rehousing Program. This amount for Rapid Rehousing would be in addition to an original $75,000 AHP allocation to assist the Program in meeting federal match requirements and in helping more families exit homelessness to housing.
True Homes_Towering Oaks Commitment Letter.pdf Attachments:
46 17-0601
Joint resolution approving an emergency appropriation to accept the Illinois Department of Commerce and Economic Opportunity (DCEO) Trade Adjustment Assistance grant and authorizing an emergency appropriation in the amount of $292,364.28.
• The Trade Adjustment Assistance (TAA) grant of $292,364.28 is a federally funded grant for tuition and related training expenditures for displaced workers.
• TAA provides reemployment services to displaced workers who have lost their jobs as a result of increased imports or shifts in production outside the US.
• Forty-six eligible displaced workers are enrolled in occupational training from thirteen certified events and will continue services through this grant.
• The grant period is April 1, 2017 through September 30, 2018.
Jun'17 - CFY'17 Trade Grant thru 9.30.18 Attachments:
Public Works And Transportation Committee
47 17-0619
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $1,315,517 for the resurfacing of Hunt Club Road, from Washington Street to Dada Drive, and designated as Section 17-00095-18-RS.
• Hunt Club Road Resurfacing: Contract Award.
• Hunt Club Road needs resurfacing, from Washington Street to Dada Drive.
• This resurfacing improvement has been identified within the County’s pavement management system, and is included in the highway improvement program.
• A total of two bids were received, ranging from $1,315,517 to $1,543,738.75 and the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $1,315,517.
17-0619 Bid Tab, Hunt Club Road Resurfacing.pdf Attachments:
48 17-0621
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $768,687.28 for the resurfacing of Saunders Road, from Lake Cook Road to Deerfield Road, and designated as Section 17-00141-06-RS.
• Saunders Road Resurfacing: Contract Award.
• Saunders Road needs resurfacing, from Lake Cook Road to Deerfield Road.
• This resurfacing improvement has been identified within the County’s pavement management system, and is included in the highway improvement program.
• A total of four bids were received, ranging from $768,687.28 to $1,039,304.33 and the lowest responsible bidder is Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $768,687.28.
17-0621, Bid Tab Saunders Road Resurfacing.pdf Attachments:
49 17-0627
Joint resolution authorizing a contract with Payne & Dolan Inc., Antioch, Illinois, in the amount of $703,969.89 for the resurfacing of York House Road, from Illinois Route 131 to Lewis Avenue, which will be improved under the Illinois Highway Code for a total of 1.14 miles, and designated as Section 17-00143-14-RS.
• York House Road Resurfacing: Contract Award.
• York House Road needs resurfacing, from Illinois Route 131 to Lewis Avenue.
• This resurfacing improvement has been identified within the County’s pavement management system, and is included in the highway improvement program.
• A total of two bids were received, ranging from $703,969.89 to $789,467.00, and the lowest responsible bidder is Payne & Dolan Inc., Antioch, Illinois, in the amount of $703,969.89.
17-0627 Bid Tab, York House Road Resurfacing.pdf Attachments:
50 17-0638
Joint resolution appropriating $600,000 of 1⁄4% Sales Tax for Transportation funds for the purchase and installation of Intelligent Transportation System (ITS) Passage Field Elements for 2017, along various routes in Lake County, and designated as Section 17-00268-16-TL.
• Intelligent Transportation System (ITS) Passage Field Elements 2017: Appropriation.
• The ITS Passage Field Elements 2017 includes installation of communication infrastructure (fiber and conduit or wireless equipment), and pan-tilt-zoom cameras at various locations, and is included in the highway improvement program.
• Before a project letting can be held, an appropriation of $600,000 of 1⁄4% Sales Tax for Transportation funds is necessary.
Financial And Administrative Committee
51 17-0083
Lake County Partners Report.
52 17-0650
Resolution authorizing the County Treasurer/Ex-Officio County Collector to designate certain banks and other financial institutions as depositories in which Lake County funds and monies may be deposited.
• The County Treasurer and Ex-Officio County Collector periodically reviews the list of banks and other financial institutions in which funds and monies are deposited to ensure Lake County cash and investments are safe and that returns on investments are maximized with preservation of capital being the primary objective.
• It has been more than three years since the last review occurred.
13, 2017 • County Treasurer and Ex-Officio Collection, David Stolman, has recently conducted a
review of these financial institutions and is recommending a modification to the list of banks and other financial institutions that will be used as depositories of Lake County cash deposits and investments.
53 17-0603
Resolution authorizing the County Board Chairman to execute a lease amendment with the United States Postal Services for tower lease space, including the non-exclusive use of electricity, in the Lessor's communication equipment building located at 1303 North Milwaukee Avenue, Libertyville, Illinois.
• Lake County has leased the tower space to the United States Postal Services since 2011.
• The current lease has an expiration date of October 31, 2017
• Lake County and the United States Postal Services mutually agree to extend the term of the lease for an additional five-year term with a three percent annual increase in rent, extending the lease term to October 31, 2022.
• The amount paid to the County for the entire lease agreement is expected to be $38,036.
Attachments: Second Amendment Usps Lease Appointments
54 17-0681
Resolution providing for the appointment of Bruce L. Shrake as a member of the Lakes Region Sanitary District.
Attachments: Bruce L. Shrake's Letter of Interest and Resume 55 17-0589
Resolution appointing additional qualified members to the Board of Review.
• The County Board has declared that the three members of the Board of Review need additional assistance to complete the upcoming tax year hearings.
• There are 15 eligible individuals who have passed the Board of Review qualifying exam or have served regularly as alternate members.
• The Chairman is authorized to appoint alternate members.
Attachments:
2017 BOR Alternate List
Lois Chaveriat - Resume
John Glenn - Resume
Kenneth Green - Resume
Michael Ann Halin - Resume
Joe Herchenbach - Resume
Ray Hibnick - Resume
Karl Jackson - Resume
13, 2017 Michael Lescher - Resume
Medanovic Mirosave - Resume
John Paslawsky - Resume
Laurence Pasquesi - Resume
William Russell - Resume
John Schweda - Resume
Apinder Singh - Resume
Evon Solms - Resume
56 17-0610
Resolution providing for the appointment of Lake County Board Member Mary Ross Cunningham as Chairman and Carol Calabresa as Vice-Chairman of the Law and Judicial Committee.
57 17-0687
Resolution appointing Chris Blanding as the Lake County Chief Information Technology Officer.
• The County Chief Information Technology Officer (CIO) position has been vacant since November 29, 2016.
• This position was advertised nationally and over 70 applications were received. Chris Blanding, one of the top applicants, was interviewed by the Deputy County Administrator and Chair of the Financial and Administrative Services Committee, along with an Executive and Staff panels.
• The County Administrator has submitted a recommendation to the County Board Chairman and the County Board to appoint Chris Blanding as the Chief Information Technology Officer.
• Pending appointment by the County Board, Mr. Blanding has accepted the offer to begin work on June 26, 2017.
Attachments:
Chris Blanding - Resume
Chris Blanding Letter of Acceptance
58 17-0683
Resolution authorizing the County Board Chairman to request consent from the Illinois Department of Transportation (IDOT) for the appointment of Al Giertych, P.E as Acting County Engineer, and authorizing the County Board to appoint Al Giertych, P.E as Acting County Engineer effective July 1, 2017, upon receiving written consent from the IDOT.
• A vacancy will exist on July 1, 2017 in the office of County Engineer/Director of Transportation in Lake County, Illinois.
• In accordance with 605 ILCS 5/5-204, when the office of County Engineer is vacant, the County Board may, with the consent in writing of IDOT, appoint any competent person as Acting County Engineer until the vacancy is filled in the manner of section 5-201.
• The County Administrator submitted a recommendation to the County Board Chairman and the County Board to appoint Al Giertych, P.E. as Acting County Engineer to the
13, 2017 IDOT.
• The Chairman hereby seeks authorization from the County Board to request consent from IDOT to appoint Al Giertych, P.E. as Acting County Engineer to the IDOT, and the County Board authorizes the appointment Al Giertych, P.E. as Acting County Engineer, effective July 1, 2017, upon receiving consent from IDOT.
Attachments: Al Giertych - Resume 59 17-0639
Resolution authorizing the appointment of Rodney Worden as Director of Public Works.
• A vacancy for the Director Public Works Director position has existed since December 1, 2016 due to the retirement of the incumbent Public Works Director.
• This position was advertised nationally. Rodney Worden was one of the top applicants interviewed by the County Administrator and Deputy County Administrator, along with an Executive panel and a Staff panel.
• The County Administrator has consulted with the County Board Chairman and recommends the County Board appoint Rodney Worden as Director of Public Works.
• Mr. Worden is a graduate of Northwestern University Kellogg School of Management Executive Program, received a Bachelor of Science Degree in Electrical Engineering from the University of Tennessee Chattanooga, and a Master’ of Science Degree in Civil and Environmental Engineering from Stanford University.
• The Chairman hereby seeks authorization from the County Board to approve Mr. Worden’s appointment to the Director of Public Works’ position effective August 21, 2017.
Attachments:
Rodney Worden - Resume
Letter of Acceptance Rodney Worden
Petitions, Correspondence And Miscellaneous Business
60 17-0682
Trustee bonds in the amount of $2,000 for Matthew Menges and Harold Culler, Lake Zurich Fire Protection District, to be approved and placed on file.
Attachments: Bonds for Matthew Menges and Harold Culler ADJOURNMENT
https://lakecounty.legistar.com/View.ashx?M=A&ID=523852&GUID=528D5CAB-E375-414B-8E7E-B6FA9B57FED3
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