Village of Lake Zurich Board of Trustees met December 4.
Here is the agenda provided by the Board:
1. Call To Order
2. Roll Call: Mayor Thomas Poynton, Trustee Jim Beaudoin, Trustee Mary Beth Euker, Trustee John Shaw, Trustee Marc Spacone, Trustee Jonathan Sprawka, Trustee Greg Weider.
3. Pledge Of Allegiance
4. Public Comment
(This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees.)
5. President’s Report / Community Update
(This is an opportunity for the Mayor to report on matters of interest to the Village.)
A. Proclamation Declaring December 2017 as Impaired Driving Prevention Month
6. Public Hearing On Consideration Of Tentative Village Of Lake Zurich Annual Budget For Fiscal Year 2018 (Mayor Poynton)
Summary: As noticed in the Daily Herald and on the Village website, this is a public hearing for the tentative annual budget for the Village of Lake Zurich’s 2018 fiscal year. The 2018 fiscal year will run January 1, 2018 through December 31, 2018. The proposed budget totals $55 million to fund a full-service municipality with 158 full-time employees at Police and Fire, Public Works, Community Development, Parks and Recreation, Finance, and Admin. It is a balanced spending plan that shows a modest operating surplus of a mere $1,024.
With the instability of the local and national economy and the continued threat from the State of Illinois to reduce shared revenues, our approach is to continue to budget conservatively on revenue estimates and reduce expenses where appropriate without sacrificing municipal services or Lake Zurich quality of life.
A copy of the proposed budget has been available for public review at Village Hall and on the Village website since November 15, 2017. All interested persons are invited to attend this public hearing and provide feedback to the Village Board on the proposed budget.
Recommended Action #1: A motion to Call to Order the Public Hearing on Consideration of Tentative Village of Lake Zurich Annual Budget for Fiscal Year 2018. Roll Call: Mayor Thomas Poynton, Trustee Jim Beaudoin, Trustee Mary Beth Euker, Trustee John Shaw, Trustee Marc Spacone, Trustee Jonathan Sprawka, Trustee Greg Weider.
Recommended Action #2: A motion to open the public hearing for the proposed fiscal year 2018 annual budget and receive public comments.
Recommended Action #3: A motion to close the public hearing for the proposed fiscal year 2018 annual budget.
Recommended Action #4: A motion to adjourn the public hearing for the proposed fiscal year.
7. Consent Agenda
(These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any member of the Board).
A. Approval of Minutes of the Village Board Meeting, November 20, 2017
B. Semi-Monthly Warrant Register Dated December 4, 2017 Totaling $1,805,282.69
C. Full Release of Letter of Credit for Bimbo Bakeries at 845 Telser Road in the Amount of $54,578.20
Summary: Bimbo Bakeries has requested a full release of its letter of credit for the development at 845 Telser Road. Staff has performed a final inspection on the development and found no outstanding issues.
D. Full Release of Letter of Credit for LP 335 L.L.C. at 1200 Flex Court
Summary: LP 335 has requested a full release of its letter of credit for the development at 1200 Flex Court. Staff has performed a final inspection on the development and found no outstanding issues.
E. Ordinance Amending Section 4-1A-10 of the Lake Zurich Municipal Code Increasing Fees for Ambulance Services (Assign Ord. #2017-12-231)
Summary: The proposed Ordinance increases ambulance billing rates to $1,200 for residents and $1,350 for non-residents. The rates for ambulance service was last adjusted in 2014 and are currently at $750 for residents and $900 for non-residents. Medicare/Medicaid patient transports, which make up about 52% of Village ambulance activity, would not be affected by this increase. The current charge of $12 per mile will not change. The proposed rate increase would be effective starting January 1, 2018.
F. Ordinance Amending Title 3 of Chapter 3 of the Village of Lake Zurich Municipal Code to Increase the Number of Authorized Liquor Licenses (Class V – BBQ’d Productions Sports Bar & Grill) (405 North Rand Road) (Assign Ord. #2017-12- 232)
Summary: BBQ’d Productions at 405 North Rand Road has requested a Class V - video gaming liquor license for the future operation of five video gaming terminals. The establishment already holds a valid Class A-1 liquor license and has successfully completed all prerequisites necessary to obtain a Class V license.
G. Resolution Amending the Village of Lake Zurich Fund Balance Policy (Assign Reso. #2017-12-015)
Summary: The Village maintains a fund balance policy to define the manner in which financial reserves are maintained, accounted for, and allocated. In light of the past few costly emergency repairs to the water and sewer infrastructure, Staff recommends one line be added to the existing policy stating that the Water and Sewer Fund maintains a minimum cash balance of $1 million.
Recommended Action: Motion to approve the Consent Agenda as presented. (Roll Call Vote)
8. Old Business
(This agenda item includes matters for action by the Board of Trustees.)
A. Ordinance Approving an Amendment to a Special Use Permit for Life Storage at
300 East Route 22 (Assign Ord. #2017-12-233) (Trustee Sprawka)
Summary: Life Storage at 300 East Route 22 is seeking a Special Use Permit Amendment to allow for the visibility of storage locker displays from the right-of- way. The original Special Use Permit for the self-storage facility was approved on September 6, 2016 with the condition that no lockers be visible from the right-of- way.
The Planning & Zoning Commission held a public hearing on November 15, 2017 and voted 6-0 in favor of recommending approval of the Special Use Permit Amendment. The Applicant has agreed to the recommendations of the Village Board at its Courtesy Review on July 17, 2017 that the storage lockers be visible only from the east and the west but not from the south which faces the R-5 Single Family Residential homes along Route 22.
Recommended Action: A motion to approve Ordinance #2017-12-233 Approving an Amendment to a Special Use Permit for Life Storage at 300 East Route 22.
9. New Business
(This agenda item includes matters coming to the Board of Trustees for discussion and possible action.)
A. Ordinance Adopting the Annual Budget of the Village of Lake Zurich for All Corporate Purposes for the Fiscal Year Commencing January 1, 2018 and Ending December 31, 2018 (Assign Ord. #2017-12-234) (Mayor Poynton)
Summary: At the November 18, 2017 Committee of the Whole budget workshop, the Village Board directed Staff to prepare the final budget for Fiscal Year 2018, which begins on January 1, 2018. The proposed budget is presented as a balanced operational plan for the upcoming fiscal year. With a new 20-year Community Investment Plan that prioritizes $140 million of capital infrastructure projects, the Village is placing an emphasis on building reserves to fund these projects.
The proposed budget includes $9.4 million of funding for infrastructure projects, equipment, and vehicles, including parkway tree replacements, a new neighborhood playground at Wicklow East, road resurfacing, a Breezewald Park beverage pavilion, water main replacements, Flint Creek stream bank stabilization, improved storm water management downtown, a new ambulance, two new squad cars, and a new public works dump truck / snow plow.
The Village of Lake Zurich represents only 14% of a typical property tax bill and has continued to do more with less over the last five years. Instead of a government growing in size, the Village is reducing operational expenses and becoming more efficient as an organization. Since 2010, the Village has reduced full-time personnel by 21 positions, a 12% decrease in full-time staff.
With relatively flat local revenue sources, reductions in shared revenues from the State of Illinois, and growing expenditures related to infrastructure and pension obligations, this budget cycle has proven to be a challenge. The proposed Fiscal Year 2018 budget represents a careful balancing of departmental operations, limited resources, and a commitment to quality municipal services.
Recommended Action: A motion to approve Ordinance #2017-12-234 Adopting the Annual Budget of the Village of Lake Zurich for All Corporate Purposes for the Fiscal Year Commencing January 1, 2018 and Ending December 31, 2018.
B. Ordinance Repealing and Replacing Section 11, Section 12, and Section 13 and Adding Section 21 in Chapter 5 of Title 7 of the Lake Zurich Municipal Code Related to Water and Sewer Rates (Assign Ord. #2017-12-235) (Trustee Beaudoin)
Summary: With the Village’s aging infrastructure placing extensive financial demands on the resources of the Water and Sewer Fund, Staff recommends the Village Board continue the practice of regularly reviewing and adjusting water and sewer rates. This practice is necessary to support the operations, debt obligations, and capital needs of providing safe, reliable water and sewer services.
Reviewing system user fees regularly is vital to ensure sufficient funds are collected to maintain the integrity of the public water system and to reduce further sanitary sewer collapses, such as the one on Cuba Road that occurred in September 2015 or the one that occurred on Deerpath Road in June 2017.
The proposed Ordinance includes a $1.50 increase per 1,000 gallons to take effect on January 1, 2018 that will help sustain the coming infrastructure investment projects identified in the new 20 year Community Investment Plan. The proposed Ordinance also includes a second $1.50 increase per 1,000 gallons to take effect on January 1, 2019.
Recommended Action: A motion to approve Ordinance #2017-12-235 Amending the Village of Lake Zurich Municipal Code Related to Water and Sewer Rates.
10. Trustee Reports
(This is an opportunity for Trustees to report on matters of interest to the Board of Trustees.)
11. Village Manager’s Report
(This is an opportunity for the Village Manager to report on matters of interest to the Board of Trustees.)
12. Attorney’s Report
(This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.)
13. Department Head Reports
(This is an opportunity for department heads to report on matters of interest to the Board of Trustees.)
14. Adjournment
(Next regularly scheduled Village Board meeting on Monday, December 18, 2017)
http://www.lakezurich.org/ArchiveCenter/ViewFile/Item/2659
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