Village Board of Trustees met November 6.
Here is the minutes provided by the Board:
Mayor Wells called the Meeting of the Mt. Zion Village Board of Trustees to order at 5:15 p.m. in the Willage Hall Board Room. The following Board Members were present for roll call: Mike Mose, Ron Johnson, Shane Mendenhall, Donna Scales, and Wendy Kernan. Kevin Fritzsche was absent. Also present were Village Administrator, Julie Miller, Director of Parks and Recreation Judy Roessler, Chief of Police, Adam Skundberg, and Village Treasurer Corey McKenzie.
Pledge of Allegiance
Public Forum: Four (4) people were present. No one wished to address the Board at this time.
Consent Agenda. A motion was made by Trustee Johnson to approve the Consent Agenda as presented, seconded by Trustee Mose. A breakdown of Fund Warrants for the period ending November 6, 2017 is as follows: General Fund - $43,721.79, Convention Center - $3,821.85, Motor Fuel Tax - $735.27, Debt Services Fund - $51,211.50, Water Revenue Fund - $46,159.36, and Sewer Revenue Fund - $33,035.10. A roll call vote was taken: Mose-yea, Johnson-yea, Mendenhall-yea, Scales-yea, Kernan-yea, and Fritzsche-absent. Motion carried 5-yea, O-nay, 1-absent.
Discussion and Approval of Mayoral Appointment to the Parks and Recreation Commission - Brad Jackson: Mayor Wells presented Brad Jackson for Consideration to be appointed to the Parks and Recreation Commission. Brad was born and raised in Decatur, and has lived in Mt. Zion for over 20 years. Brad previously served on the Mt. Zion Chamber of Commerce Board, Mt. Zion Foundation for Quality Education as well as the Mt. Zion Athletic Boosters boards.
A motion was made by Trustee Mose to approve and confirm Brad Jackson as a Parks and Recreation Commissioner for the remainder of the vacant position's term through April 2021 as presented, seconded by Trustee Scales. A roll call vote was taken: Mose-yea, Johnson-yea, Mendenhall-yea, Scales-yea, Kernan-yea, and Fritzsche-absent. Motion carried 5-yea, 0-nay, 1-absent.
Discussion and Approval of Illinois Municipal League Risk Management Association Annual Contribution for 2018: Administrator Miller presented for consideration the renewal information from the Illinois Municipal League Risk Management Association for the Village's general liability, auto, and worker's compensation insurance as well as the proposal summary from Corkill Insurance. Administrator Miller reminded the board of the quote that was presented to them at the last meeting from Corkill Insurance, and explained that MLRMA had submitted a quote of $69,205.77, a 12.5% decrease in premium in comparison to last year's rate. Administrator Miller also explained that the Village will be getting quotes each year going forward to ensure that the Village is getting the best possible rate. Trustee Scales asked if the Village had any issues with MLRMA's promptness in paying claims, to which Administrator Miller explained that the Village has had some problems with Worker's compensation claims being paid in a timely manner and that the issue will be discussed with MLRMA in the future.
A motion was made by Trustee Scales to approve the payment of the MLRMA invoice dated October 20, 2017 in the amount of $69,205.77 and authorize the Village Administrator to execute the attached agreement as presented, seconded by Trustee Kernan. A roll call vote was taken: Mose-yea, Johnson-yea, Mendenhall-yea, Scales-yea, Kernan-yea, and Fritzsche-absent, Motion carried 5-yea, 0-nay, 1-absent.
Discussion of the Preliminary 2017 Tax Levy: Administrator Miller presented the proposed 2017 Tax Levy, Tax Rate, and EAV Comparison and Tax Rate Extension Report - 2016 to the Board. Administrator Miller explained that since the expected EAV Rate is up 2.69% to 112,100,000, the Village is able to lower the tax levy rate by 2 cents to $1.03. While lowering the levy rate, Administrator Miller also explained to the board that she will also be including the entire Police Pension amount, rather than subsidizing it out of the General Fund which will also help offset the new dispatching fees. Miller stated that this decrease would result in a $5 savings for a $75,000 home and a $10 savings for a $150,000 home. Mayor Wells explained that he had recently attended a meeting involving other mayors from around the area, to which most of them spoke of the dispatching fees being an issue for many of the smalier communities.
Administrator & Staff items:
Administrator Miller invited the Board of Trustees to attend the shovel ceremony at the new water tower site on Thursday, November 9th at 3 p.m.
Mayor & Trustee items:
Mayor Wells stated he recently attended a meeting with other mayors in the surrounding area, to which many of them spoke of the inefficiency going on within their respective organizations. Mayor Wells was pleased to tell the fellow mayors how the Village of Mt. Zion was doing things, and stated that it was all due to the staff and board members making the Village run so efficiently,
Adjournment: A motion was made by Trustee Johnson to adjourn the November 6, 2017 Village Board meeting, seconded by Trustee Mendenhall. A voice vote was unanimous; motion carried. The meeting was adjourned at 5:33 p.m.
http://www.mtzion.com/documents/70/November_6__2017_VB_Minutes.pdf
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