Village Lincolnshire Committee of the Whole met December 11.
Here is the minutes provided by the Committee:
Roll Call:
Mayor Brandt called the meeting to order at 7:18 p.m. and Deputy Village Clerk Mastandrea called the Roll.
2.0 Approval Of Minutes
2.1 Acceptance of the November 27, 2017 Committee of the Whole Meeting Minutes
The minutes of the November 27, 2017 Committee of the Whole Meeting were approved as submitted.
3.0 Items Of General Business
3.1 Planning, Zoning and Land Use
3.11 Consideration of a Preliminary Evaluation of a Petition for
Rezoning from Office Campus to B2 General Business District and a Special Use for a Planned Unit Development (GlenStar Properties – Recreation, Entertainment, Fitness, Health & Wellness Complex – 90, 98, 100 Half Day Road)
Economic Development Coordinator Zozulya introduced the proposed petition submitted by GlenStar Properties to rezone the 90,98 and 100 Half Day Road parcels from Office Campus to B2 General Business District and a Special Use for a Planned Unit Development. Economic Development Coordinator Zozulya noted if the request is received favorably by the Board, the project would initially be reviewed by the internal Development Team, then proceed through a detailed review by the Architectural Review Board (ARB), and finally come back to the Village Board for a Public Hearing.
Mr. Rand Diamond representing GlenStar provided a presentation including an overview of GlenStar; proposed concept; development plans; site plans; and community benefits which would result from the proposed development.
Trustee Hancock asked what the business model was of the proposed St. James recreation facility; would it be membership based or open to private clubs. Mr. Diamond noted the recreation facility would be a combination of membership and open to the public.
Mayor Brandt noted possible benefits of the proposed development would be the use of the recreation facility by the schools and other organizations, tax revenue, and bringing tournaments into the Village to benefit the local hotels and restaurants.
Mayor Brandt stated her request to GlenStar would be to make sure there is a minimum of 50’ landscape buffer on the west side and north side of the property. Mayor Brandt suggested replacing the Lincolnshire sign that was previously removed on Route 22.
Trustee Feldman noted her general support of the proposed development.
Trustee Leider noted his support of the facility and the layout. Trustee Leider stated there is a need for this type of facility and such a development does not add burden to the schools and brings people into the community in a positive way. Trustee Grujanac noted agreement with Trustee Leider.
A brief conversation regarding trees on the sight followed.
Trustee Hancock asked how the sound and light issues will be addressed for nearby residents. Mr. Diamond stated he did not think sound would be an issue due to the size of the property and the way the golf facility would be located on the site, but noted they would look into sound issues and report back.
Trustee Hancock asked if there would be any outside facility/bar at the proposed golf facility. Mr. Diamond stated there is a restaurant proposed for the golf facility which would be exposed to the elements, but there would be no outside bar.
Mayor Brandt noted if the sale to GlenStar goes through, the Village would benefit from the real estate transfer tax.
Trustee Grujanac asked what other types of venues are being sought for the property. Mr. Diamond highlighted some of the uses and organizations GlenStar is working with on the potential project.
Trustee Hancock asked if the Village Board is approving tenants/uses at this time, or is this just a concept for rezoning and if the proposed tenants fall through, what would that do for the proposal and any approvals granted by the Village. Mr. Diamond stated GlenStar is looking for a sense of if the Board would desire this concept and noted GlenStar is highly confident in the Top Golf deal and very encouraged with the health and wellness facility noting they have had a lot of interest. Mr. Diamond noted GlenStar is only looking at tenants who fall under entertainment, recreation, gaming, and sports. Mr. Diamond noted he is confident they will have the tenants secured by the time they get to the ARB.
Trustee Hancock asked what other sites, in the area, have been considered for this project. Mr. Diamond noted no other sites have been considered.
It was the consensus of the Board to refer this to the Architectural Review Board
3.2 Finance and Administration
3.21 Consideration of a Resolution Adopting a Policy Prohibiting Sexual Harassment for the Village of Lincolnshire (Village of Lincolnshire)
Village Manager Burke provided a summary of the recent law requiring local governments to adopt a policy prohibiting Sexual Harassment through a resolution.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.3 Public Works
3.31 Consideration and Discussion of the Use of Village Streets by District 103 Parent-Teacher Organization for a May 19, 2018 5K Walk/Run (District 103 Parent-Teacher Organization)
Public Works Director Woodbury provided a summary of the annual request for use of Village streets by District 103 Parent-Teacher Organization for a May 19, 2018 5K walk/run. Public Works Director Woodbury provided information relative to how this event would be communicated to residents.
Trustee Leider suggested using the new digital street sign to alert residents of the planned road closure.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.32 Consideration of Easement Agreements for Construction of Lincolnshire Creek Drainage Improvements (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided a summary of a proposed easement agreement for construction of Lincolnshire Creek drainage improvements.
Trustee Leider asked if the easements are temporary or permanent. Village Attorney Simon stated the residential easements are temporary, and the one across the church property is both temporary and permanent. Trustee Leider asked why the Village is going through all of this for temporary easements; why not make them permanent. Village Attorney Simon stated the temporary easements are intermittent, and the Village would need to do additional maintenance in the future so the area could be accessed via the proposed easement agreement.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.33 Consideration of a Professional Services Agreement with Christopher B. Burke Engineering, LTD for the Design and Preparation of Bid Documents for the Indian Creek Streambank Stabilization Project in an Amount not to Exceed $27,700.00 (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided summary of the professional service agreement with Christopher B. Burke Engineering, LTD for the design and preparation of bid documents for the Indian Creek Streambank Stabilization Project.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.34 Consideration of a Professional Services Agreement with Gewalt Hamilton Associates Inc. for Phase I/II – Design Services for Stage 3 Improvements for the Illinois Transportation Enhancement Program (ITEP) Grant Project in an Amount Not to Exceed $71,424.00 (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided summary of the professional service agreement with Gewalt Hamilton Associates Inc. for Phase I/II – design services for Stage 3 Improvements for the Illinois Transportation Enhancement Program (ITEP) Grant Project. This is in response for the Board’s desire to move forward with path connection along Riverwoods Road between Whytegate Park and Daniel Wright and fill a gap by Homewood Suites over on Westminster to connect it to the path.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.35 Consideration of an Agreement with Vernon Township Road District Regarding Winter Snow and Ice Control (Vernon Township & Village of Lincolnshire)
Public Works Director Woodbury provided a summary of a revised agreement with Vernon Township Road District regarding winter snow and ice control.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.4 Public Safety
3.41 Consideration of an Ordinance Establishing an Administrative Procedure to Determine Eligibility for Benefits Under the Public Safety Employee Benefits Act (Village of Lincolnshire)
Chief of Police Leonas provided a summary of an Ordinance establishing and Administrative Procedure to determine eligibility for benefits under the Public Safety Employee Benefits Act (PSEBA) which is based on recent appellate court decision.
Village Manager Burke noted the Village currently does not have any employees under the PSEBA benefits or any beneficiaries.
Chief of Police Leonas noted most cases are very chaotic, and this procedure would enable the Village to have a hearing officer to hear the facts of the case to make a determination outside of the Pension Boards decision.
Village Manager Burke noted the Ordinance in the packet calls out the Senior Accountant would be the one who receives the application which will be changed in the final version to reflect the Finance Director.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.5 Parks and Recreation
3.51 Consideration of Recommendation to Rebid Pocket Park Construction Project (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided an update and information regarding staff recommendation to rebid Pocket Park Construction Project in early January.
Village Manager Burke noted the expenditure related to this is in the 2018 budget.
It was the consensus of the Board to proceed with the rebid of the pocket park construction in the Lincolnshire downtown area.
3.52 Consideration of Staff Recommendation to Demolish Rivershire Nature Center Building (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided an update and information regarding staff recommendation to demolish Rivershire Nature Center building due to reoccurring flood damage.
Mayor Brandt asked about putting storage PODS on the site. Assistant Public Works Director/Village Engineer Dittrich noted this was put in the Board packet to show a range of possible activities in which site could be used.
Trustee Leider asked if the goal was to get the site back to natural vegetation. Village Manager Burke noted the costs in the memo are for demolition but the foundation would be left.
A brief conversation regarding possible uses for the site followed.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.6 Judiciary and Personnel
4.0 Unfinished Business
4.1 Leaf Collection
Mayor Brandt stated the Board received a resident email regarding leaf collection and noted Village Manager Burke sent out a response regarding the program ending for 2017.
Mayor Brandt asked if Waste Management could do mass calling for leaf collection pick up like they do for the holiday schedule in future years. Public Works Director Woodbury noted staff will work on this with Waste Management.
Mayor Brandt asked if it would make difference to start later or be more flexible with Waste Management. Public Works Director Woodbury noted he would reach out and research this with Waste Management.
Trustee Leider noted there was a very mild fall, but in his opinion there should not be leaf pick up after December 1 and stated his opinion was he wanted to be accommodating to the residents but within limits. Trustee Leider expressed his opinion sticking with a hard December 1 date for the annual program to end would be the best course for the Village regardless of how the leaf season progresses.
Village Clerk Mastandrea noted some issues with the weather, leaves falling in a short period of time, and dead grass in the parkway as a result of leaves being placed in the parkway. Public Works Director Woodbury noted he is confident the grass will come back.
Mayor Brandt addressed the email and stated she does not support reimbursing residents and thought the Village was clear about the schedule. Mayor Brandt also noted her opinion was not in favor of controlled burns. Trustee Feldman stated her agreement with Mayor Brandt. Trustee Feldman suggested in future years putting up signs announcing the final week of pick up. Trustee Leider noted agreement with Mayor Brandt regarding reimbursement and controlled burns.
5.0 New Business
5.1 E-Ticketing
Chief of Police Leonas noted he has recently been approached by the approved Lake County vendor regarding E-citation software; Quicket Solutions Inc. Zebra Technologies, who has their corporate headquarters in Lincolnshire, recently offered to supply the Lincolnshire Police Department with printing equipment/technology required to accompany the Quicket solutions software. Chief of Police Leonas noted staff has been going over the contract and stated this is a generous offer that would save the Village $10,000 for printers in the squad cards. Chief of Police Leonas stated this was something that was budgeted for 2018 so staff would like to move forward.
Village Manager Burke noted this is on-line software which is within the purchasing authority of the Village Manager but staff wanted to bring it to the Board noting the generosity of Zebra Technologies.
Trustee Leider asked as we move more electronically is there an audit being done of our risks. Village Manager Burke noted all contracts have a compliance piece and requirement.
6.0 Executive Session
7.0 Adjournment
Trustee Grujanac moved and Trustee Feldman seconded the motion to adjourn. Upon a voice vote, the motion was approved unanimously and Mayor Brandt declared the meeting adjourned at 8:14 p.m.
https://www.village.lincolnshire.il.us/government/about/agendas-minutes-packets-video?format=raw&task=download&fid=1797
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