Village of Wadsworth Board of Trustees met February 6.
Here is the minutes provided by the Board:
Call to Order: President Ryback called the meeting of the Village Board of Trustees to order at 6:00 pm.
Pledge of Allegiance: President Ryback led the Pledge of Allegiance.
Roll Call: In attendance were Village President Glenn Ryback, Village Trustees Ben Dolan, Geralyn Hansen, Ken Harvey, Robert Hayden, Doug Jacobs and James Zegar, Village Clerk Evelyn Hoselton, Village Administrator Moses Amidei and Village Attorney Kurt Asprooth and Jessie DeWalt.
Public Comment: See bottom of Page 2 for Public Comment regarding existing tennis courts.
Establish Consent Agenda: A motion was made by Harvey, seconded by Jacobs, to establish a consent agenda for the following items: a. Approval of the January 16, 2018 Village Board meeting minutes.
b. Approval of February 6, 2018 Bills to be Paid Report in the amount of $42,870.02.
c. Approval of reimbursement to Administrator Amidei in the amount of $608.50 related to his attendance at the 2018 ILCMA Winter Conference.
Voice vote: Ayes-all Nays-none Motion carried.
Approval of Consent Agenda: A motion was made by Harvey, seconded by Hayden, to approve the consent agenda as presented.
Roll call vote: Ayes all, Nays none. Motion carried.
Discussion of Removed Items: There were no removed items.
Old Business: Discussion was held regarding composition of the Wadsworth Area Pageant Program, which the Village will again operate after many years of help by volunteers and residents. Ryback recalled that prior to 1999, the Public Service Committee Chair was the responsible person for the pageant. Trustee Hansen agreed to oversee the pageant along with Trustee Zegar who volunteered as an assistant. Zegar will also continue to personally provide professional photography of the event as he has done for quite some time. Trustees all concurred with the procedures provided by Trustees Hansen and Zegar and will continue with Angelique as their on-site director.
New Business: The Newport Township Fire Department will again host a Senior Luncheon on June 7 at the Fire Department. Trustee Zegar was moderator at last year’s event and recalled the popularity of the event with Village and Township senior residents. They are seeking a small financial amount to support the event.
A motion was made by Harvey, seconded by Zegar, to provide $1,000 to the Fire Department for the June 7, 2018 Senior Luncheon.
Roll call vote: Ayes all, Nays none. Motion carried.
The Lake County Division of Transportation will be designing a new round-about as part of the Wadsworth at Dilleys Roads intersection improvement in 2018 for installation in 2019. Engineer Darryl Kuntz has contacted Wadsworth to determine the Village’s level of interest in the landscape design portion of the project. A basic design will be provided by Lake County at no cost, but an upgraded style could be provided should Wadsworth care to financially participate in plantings and long-term maintenance. Ryback indicated he spoke at length with Kuntz about possible upgrades including additional trees and flowers which would resemble the nearby wetland bank to be constructed southerly along Dilleys Road during the next few years. Kuntz estimated the Village portion to be as much as $35,000, with some summer maintenance being required by Village staff.
Trustees discussed the short and long-term costs, deciding not to participate in the additional $20,000 cost as the intersection is just beyond Village limits.
Amidei discussed several pending State Legislative Bills currently before the General Assembly which would remove local authority by transferring it to the State. One bill would remove local authority regarding short-term rentals while another would prohibit the use of public funds by elected officials and employees to take part in either continuing education or conference events. Trustees directed Amidei to send letters of opposition to our State Senator Bush and State Representative Jesiel indicating Wadsworth’s opposition to these bills.
Trustees discussed operation of the 2018 Wadsworth Farmer’s Market. The manager who started the operation and continued it during the past several years has challenges on her horizon which unfortunately preclude her from helping with the Market this season. Her assistant has also indicated that she is unable to help. Trustees discussed the talent these two brought to the Farmer’s Market and how to move forward this summer without them. Trustee Dolan will contact some residents who have participated in the Market as vendors in past years as possible managers.
Village President’s Report: President Ryback reported on several meetings he participated in during the past two weeks and upcoming ones next week.
Village Attorney’s Report: Neither Attorney Asprooth or DeWalt provided a report.
Village Administrator Report: Administrator Amidei did not provide a report.
Committee Reports:
Finance: Trustee Harvey did not provide a Finance Committee report.
Public Service: Trustee Hansen did not provide a Public Service committee report.
Planning, Zoning & Plats: Trustee Zegar will provide a report of yesterday’s ZBA/PC meeting at the next Village Board meeting.
He will also release a newsletter containing information about the new Fat Cat Rescue operation on Route 173 and their fundraiser this Saturday.
He has also discussed a possible Village operations audit with consultant Ken Marabella who was the Mundelein Village Administrator for 39 years.
Ordinance: Trustee Hayden did not provide an Ordinance Committee report.
Parks and Village Hall: Trustee Jacobs met with Dan Dalziel today regarding the new parks equipment. Dan indicated he is ready to solicit proposals for the new equipment through the bidding process. At Orchard Park, a new walkway will be constructed to comply with ADA requirements. Wadsworth will remove and replace dead Ash trees in the park. At Wadsworth Park, the old equipment removal will become an alternate pricing choice as it may remain in position for another year or two.
Jacobs noted that Amidei had procured proposals for a new retention pond fountain, as the old pump failed last fall and can no longer be repaired. In addition to the proposals, Jacobs was fortunate to personally find the same product for significantly less money.
A motion was made by Jacobs, seconded by Zegar, to establish a budget not to exceed $4,000 for a new fountain unit with a four-color light display.
Roll call vote: Ayes all, Nays none. Motion carried.
Public Comment: Two residents joined the meeting for Public Comment regarding demolition of the tennis courts and basketball courts. They noted that both courts are used frequently by residents in the neighborhood near Wadsworth Park. Trustees outlined the reasons for demolishing a portion of the sinking and settled courts and how the remaining old surface would work out perfectly for supporting new playground equipment. They indicated that new courts would be installed at a future date in a nearby area upon a better soil substrate. The residents were not aware of the long term plan and high costs to install new tennis and basketball courts.
In other business, Jacobs will work with Amidei to find proposals for a contractor who will not only remove existing rip-rap (large rocks) from the pond shoreline, but also furnish and install native grasses in their place.
Road and Bridge: Trustee Dolan held a Road and Bridge Committee meeting last week for the 2018 Wadsworth Road Program. Village Engineer Briggs updated the long term plan to reflect any new road failures. He anticipates resurfacing The Willows and Mill Creek Woodlands, with a rough estimate of $900,000 based on square footage. He has prepared a cost estimate for engineering and oversight of the project in the amount of $65,138.
A motion was made by Dolan, seconded by Harvey, to accept the proposal of $65,138 from Gewalt Hamilton and Associates for engineering services associated with the 2018 Wadsworth Road Program consisting of plan preparation and construction oversight.
Roll call vote: Ayes all, Nays none. Motion carried.
Engineer Briggs stated that the existing roads in The Willows would be pulverized and re-graded as sub-grade for the new pavement. A resident observed minimal road crown elevation in some areas, which Briggs indicated can be corrected when the pulverized material is re-shaped. In Mill Creek Woodlands, the surface will be milled off so new bituminous surface will again match into the existing curbing.
He further indicated that $50,000 should be considered as a minimum for pavement patching on other streets in the Village, with $100,000 more likely to be needed after frost beneath roadways melts in the springtime and additional winter damage becoming more apparent.
Trustee Dolan also had pricing to sealcoat (chip & seal) 21st Street for $40,000 and $15,000 to do the same on Ninth Street west of the railroad. Another $25,000 will be needed to replace drainage culverts on Delany Road. He also suggested finding a new place to store our wintertime highway salt, as the barn behind Village Hall is beginning to rust out after only a few years of exposure to salt storage.
Executive Session: A motion was made by Harvey, seconded by Zegar, to enter Executive Session at 7:55 pm to discuss the sale of real estate.
Roll Call Vote: Ayes: Dolan, Harvey, Hansen, Hayden, Jacobs, Zegar. Nays: none.
Motion carried. The Board returned to regular session at 8:08 pm.
Return to Regular Session Roll: Dolan, Harvey, Hansen, Hayden, Jacobs, Zegar, Ryback.
Results of Executive Session: The Village Administrator was directed to contact the interested party regarding the proposed real estate purchase so different options might be discussed. The interested party would be advised of their obligation to pay all Village related costs including the required appraisal.
Adjournment: There being no further business, the meeting adjourned at 8:09 pm on a motion by Harvey, seconded by Zegar. Voice vote: All Ayes. Nays – none. Motion carried.
http://www.villageofwadsworth.org/vertical/sites/%7B5702D05B-81C2-4112-AF03-27F25734E4B5%7D/uploads/020618VillageBoardMinutes.pdf
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