Village of Lincolnshire met Feb. 26.
Here is the minutes provided by the Committee:
Minutes
Committee Of The Whole Meeting
Monday, February 26, 2018
Present: Mayor Brandt Trustee Feldman Trustee Grujanac Trustee Hancock Trustee McDonough Trustee Servi Trustee Leider Village Clerk Mastandrea Village Attorney Asprooth Village Manager Burke Finance Director/Treasurer Peterson Public Works Director Woodbury Chief of Police Leonas Assistant Public Works Director/Village
Engineer Dittrich
Roll Call Mayor Brandt called the meeting to order at 7:18 p.m. and Village Clerk Mastandrea called the Roll.
2.0 Approval Of Minutes
2.1 Acceptance of the February 12, 2018 Committee of the Whole Meeting
Minutes
The minutes of the February 12, 2018 Committee of the Whole Meeting were approved with the following changes: Item 3.11, paragraph 14, first sentence should read “Trustee Feldman asked if the private meeting space mentioned for the TopGolf facility would be indoors.”
3.0 Items Of General Business
3.1 Planning, Zoning and Land Use
3.2 Finance and Administration
3.21 Consideration of Recommendation of Financial Advisor Service
Agreement for Special Service Area Bond Refunding with Ehlers (Village of Lincolnshire)
Finance Director/Village Treasurer Peterson provided a summary and recommendation of Financial Advisor Service Agreement for Special Service Area Bond refunding with Ehlers.
Trustee Hancock asked if Ehlers would act as a Fiduciary or a Broker. Finance Director/Village Treasurer Peterson noted Ehlers is a Fiduciary. Trustee Hancock asked if the Village has worked with Ehlers in the past. Village Manager Burke stated he was not aware if Lincolnshire worked with Ehlers in the past but he has experience with them in other communities.
One Olde Half Day Road Lincolnshire, IL 60069 www.lincolnshireil.gov
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.22 Presentation Regarding “Lincolnshire Way” Values Statement
(Village of Lincolnshire)
Village Manager Burke noted this is an informational item to share with the Board. Village Manager Burke thanked the Police Department; led by Commander Watson for leading this initiative which started with the Expectations Committee in the Police Department. The document was shared with members of the Lincolnshire Employee Council for consideration of development and adoption for the entire organization. This document is intended to guide what it means to be a member of the Lincolnshire team and serve the Lincolnshire community. Village Manager Burke noted the team is starting to use this document in onboarding and would welcome feedback from the Board.
3.3 Public Works
3.31 Consideration of a Request to Purchase one Ford F-Series 1-Ton
Pickup (Vehicle #244) via the Suburban Purchasing Cooperative Contract from Currie Motors, Frankfort, Illinois, in an Amount not to Exceed $60,000.00 (Village of Lincolnshire)
Public Works Director Woodbury provided a summary of a request to purchase one Ford F-Series 1-Ton Pickup via the Suburban Purchasing Cooperative Contract from Currie Motors for replacement purposes.
Mayor Brandt asked what was budgeted for this item. Public Works Director Woodbury stated the budget amount is $60,000.
Trustee Hancock asked if the amount is after the trade-in of the old vehicle. Public Works Director Woodbury stated staff would auction off current truck #244 and add it to the disposal ordinance. Trustee Hancock asked if the auction is included in the amount. Public Works Director Woodbury stated the auction amount is not included in the amount of the new truck.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.32 Consideration and of an Out of Village Water Service Request for
15984 Port Clinton Road (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided a summary of the request for an Out of Village water service request for 15984 Port Clinton Road.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.33 Consideration of an Out of Village Water Service Request and Easement for 23745, 23737, 23696, and 23719 North Elm Road (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided a summary of the request for an Out of Village water service and easement request for 23745, 23737, 23696, and 23719 North Elm Road. This would benefit the Village in order to loop the watermain system in this area.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.34 Consideration of an Ordinance Amending Chapter 15 of Title 1
Comprehensive Fee Schedule of the Lincolnshire Village Code to Update Water Meter Fees (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided a summary of an Ordinance Amending Chapter 15 of Title 1 Comprehensive Fee Schedule of the Lincolnshire Village Code to Update Water Meter Fees. This is a request to reflect and pass on the revised cost of water meters.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.4 Public Safety
3.5 Parks and Recreation
3.51 Consideration of a Contract with Chicagoland Paving Contractors,
Inc. of Lake Zurich, Illinois for Resurfacing of the Balzar Park Tennis Courts in an Amount not to Exceed $80,000.00 (Village of Lincolnshire)
Public Works Director Woodbury provided a summary of a contract with Chicagoland Paving Contractors Inc. for resurfacing of the Balzar Park tennis courts.
Trustee Hancock asked if the new fencing would come out and then get reinstalled. Public Works Director Woodbury stated there is an access point on the east end of the court they can access and if any fencing needs to be removed, the contractor will need to reinstall it per the bid specifications.
Trustee Feldman noted the edge of the tennis courts are above grade and asked if the resurfacing would be placed on top of the existing. Public Works Director Woodbury stated the contractor will do a 2” grind and overlay. A conversation regarding the weight on the courts and grading followed.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.52 Consideration of Approval of a Contract with the Lowest
Responsible Bidder, TGF Forestry and Fire, Libertyville, Illinois for Controlled Burning Services of Natural Areas (Village of Lincolnshire)
Public Works Director Woodbury provided a summary of approval of a contract with the lowest responsible bidder, TGF Forestry and Fire for controlled burning services of natural areas. This is the first time staff bid for controlled burn separate from the natural areas maintenance contract since the natural areas maintenance contractors are not necessarily the best controlled burning contractors.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.53 Consideration of a Contract with Native Restoration Services Inc.
of Lake Bluff, Illinois for Natural Area Maintenance (Village of Lincolnshire)
Public Works Director Woodbury provided a summary of a proposed contract with Native Restoration Services Inc. for natural area maintenance.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
3.54 Consideration of a Contract for Construction of Lincolnshire
Downtown Pocket Park with GLI Services in an Amount not to Exceed $265,320.00 (Village of Lincolnshire)
Assistant Public Works Director/Village Engineer Dittrich provided an update and summary of a proposed contract for construction of Lincolnshire downtown pocket park with GLI Services.
Trustee Servi suggested including a design in the packets when discussing an expenditure of this amount. Village Manager Burke stated a plan could be included at the next Regular Village Board meeting on March 12, 2018.
Trustee Hancock asked if this park would allow dogs. Village Manager Burke stated dogs are not allowed in any of the Lincolnshire parks per the code.
Trustee Grujanac asked if the children from D103 could be involved in the park construction. Assistant Public Works Director/Village Engineer
Dittrich stated he is open to suggestions. Village Manager Burke noted he would reach out to the school to see if there was an interest.
It was the consensus of the Board for staff to include the plan and place this under items of general business on the Regular Village Board agenda for discussion.
3.6 Judiciary and Personnel
4.0 Unfinished Business
5.0 New Business
5.1 Restaurant Week
Mayor Brandt reminded everyone that Lake County Restaurant week runs from March 2nd through the 11th and provided a list of Lincolnshire restaurants participating.
6.0 Executive Session
Trustee Grujanac moved and Trustee Servi seconded the motion to go into Executive Session for the purpose of discussing litigation. The roll call vote was as follows: AYES: Trustees Feldman, Grujanac, Hancock, and Servi. NAYS: None. ABSENT: Trustees Leider and McDonough. ABSTAIN: None. Mayor Brandt declared the motion carried and the Board went into Executive Session at 7:43 p.m. and came out of Executive Session at 7:53 p.m.
7.0 Adjournment
Trustee Grujanac moved and Trustee Servi seconded the motion to adjourn. Upon a voice vote, the motion was approved unanimously and Mayor Brandt declared the meeting adjourned at 7:54 p.m.
Respectfully submitted,
Village Of Lincolnshire Barbara Mastandrea Village Clerk
https://www.village.lincolnshire.il.us/government/about/agendas-minutes-packets-video?format=raw&task=download&fid=1855
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