Aptakisic-Tripp Community Consolidated School District 102 Board met June 22.
Here is the agenda provided by the board:
Pursuant to orders issued in response to the COVID-19 pandemic, this Board meeting was a closed to in-person, public attendance. The meeting was held via Google Meets.
I. BOARD BUSINESS
A. Call to Order/Roll Call
Pledge of Allegiance
B. Communication
Citizen/PTO/Association Representative
C. Consent Agenda Items
1. Approve minutes of the June 8, 2020 Board of Education Meeting
2. Approve minutes of the June 8, 2020 Executive Session to Remain Confidential
3. Approve paid invoice file for May-June, 2020 in the amount of $2,505,641.29
4. Approve schedule of bills payable for May-June, 2020 in the amount of $819,610.80
5. Approve P-Card ACH Payment in the amount of $5,498.85
The next meeting of the Board of Education will take place on July 13, 2020 at 7:00 p.m.
D. Personnel/Vacancy Report
1. Reassignments and Transfers
2. Retirements
3. Personnel Updates
4. Vacancies
E. Board Calendar
II. SUPERINTENDENT’S REPORT
A. Action Items
B. Informational Items
1. Enrollment Update
2. Planning for 2020-2021
C. Discussion Items
III. LEARNING & GROWTH REPORT
A. Action Items
B. Informational Item
1. Equity and Diversity
2. 2019-2020 and 2020-21 Calendars
C. Discussion Item
2. iPads in Grade 3
IV. BUSINESS AND FINANCIAL REPORT
A. Action Items
1. Approve Treasurer’s Report for April 2020
2. Approve 2020-2021 Tentative Budget
3. Approve appointment of Stacey Bachar to serve as the District Treasurer for a one-year term
4. Approve Treasurer’s Bond Renewal
5. Approve the Transportation Contract Renewal for the 2020-2021 school year
B. Informational Item
1. Vendor Payments Over 25K, May-June 2020
C. Discussion Item
1. Custodial Contract Renewal
V. VISITORS' QUESTIONS AND COMMENTS
VI. OTHER ITEMS FOR DISCUSSION
VII. MOTION TO MOVE INTO EXECUTIVE SESSION
To discuss matters related to collective negotiations, personnel, probable or imminent litigation, purchase, sale of property, student issues, and/or Superintendent evaluation.
VIII. MOTION TO RETURN TO OPEN SESSION
IX. MOTION(S) FROM EXECUTIVE SESSION
X. MOTION TO ADJOURN
I. BOARD BUSINESS
A. Call to Order/Roll Call
Pledge of Allegiance
B. Communication
Citizen/PTO/Association Representative
C. Consent Agenda Items
All items listed on the consent agenda are available in this room this evening. These items are considered to be routine by the Board of Education and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which case the item will be removed from the consent agenda and considered after all other regular agenda items.
1. Approve minutes of the June 8, 2020 Board of Education Meeting
2. Approve minutes of the June 8, 2020 Executive Session to Remain Confidential
3. Approve paid invoice file for May-June, 2020 in the amount of $2,505,641.29
4. Approve schedule of bills payable for May-June, 2020 in the amount of $819,610.80
5. Approve P-Card ACH Payment in the amount of $5,498.85
MOTION FOR CONSIDERATION:
to approve the items listed on the Consent Agenda as presented.
D. Personnel/Vacancy Report
1. Reassignments and Transfers
Drew Herrera, from full-time social studies teacher to part-time social studies teacher and part-time Dean of Culture at Aptakisic Junior High School for the 2020-2021 school year. (.5 FTE Dean of Culture replaces.5 FTE of Caitlin McMurray’s assignment;.5 social studies replaces.5 of Dena Boznos’ assignment)
2. Retirements
Dr. Robert Hudson, Assistant Superintendent for Learning and Growth effective June 30, 2021. (Letter attached for the Board)
Donna Servia, secretary at Pritchett School effective August 27, 2021. (Letter attached for the Board)
Vickie Walter, public relations effective at the end of the 2021-2022 school year.
(Letter attached for the Board)
3. Personnel Updates
4. Vacancies
District-wide
Maintenance and Facilities truck driver beginning July 1, 2020
Aptakisic Junior High School
Special education/emergent bilingual teacher
Russian bilingual teacher
Social studies teacher
Music Teacher (.53)
Occupational therapist (.5)
Meridian School
School nurse
2 - Occupational therapists (.5 to be shared with AJHS and TES)
Early Childhood Program
Full-time program aide
Pritchett School
Speech language pathologist
Tripp School
Occupational therapist (.5)
MOTION FOR CONSIDERATION:
to approve the items listed on the Personnel Report as presented.
E. Board Calendar
Thursday, July 9, 2020, Extended School Year Begins
Monday, July 13, 2020, Board of Education Meeting at 7:00 p.m
Monday, August 10, 2020, Board of Education Meeting at 7:00 p.m
Monday, August 17, 2020, Teacher Institute Day
Tuesday, August 18, 2020, Half Day of School
Wednesday, August 19, 2020, First Full Day of School
Monday, August 24, 2020, Board of Education Meeting at 7:00 p.m
Monday, September 14, 2020, Board of Education Meeting at 7:00 p.m
Tuesday, September 29, 2020, Board of Education Meeting at 7:00 p.m
Tuesday, October 13, 2020, Board of Education Meeting at 7:00 p.m
Monday, October 26, 2020, Board of Education Meeting at 7:00 p.m
Monday, November 9, 2020, Board of Education Meeting at 7:00 p.m
Friday, November 20 - Sunday, November 22, 2020, Joint Annual Conference
Monday, November 23, 2020, Board of Education Meeting at 7:00 p.m
Monday, December 14, 2020, Board of Education Meeting at 7:00 p.m
II. SUPERINTENDENT’S REPORT
A. Action Items
B. Informational Items
1. Enrollment Update
Dr. Wilcox will share the latest enrollment numbers for the 20-21 school year.
2. Planning for 2020-2021
Dr. Wilcox will provide a brief overview of the IL Phases of Recovery. She will also share the June parent survey that will inform planning, 1⁄2 day kindergarten recommendation, and the make-up and tasks of the D102 COVID-19 Task Force.
C. Discussion Items
III. LEARNING & GROWTH REPORT
A. Action Items
B. Informational Items
1. Equity and Diversity
Mrs. Sostak and Mrs. Bhardwaj will share information about a new position, Equity & Diversity Liaison, that will be federally funded. Mrs. Sostak will also discuss MasterClass offerings for students to learn more about different cultures and language.
2. 2019-2020 and 2020-21 Calendars
Dr. Hudson will share that the 19-20 Final Calendar was updated with new calendar codes (related to COVID-19 Pandemic) and was approved by the ROE and ISBE. He will also share some options that are available and/or under consideration for the 20-21 school year calendar.
C. Discussion Items
1. iPads in Grade 3
D102 will be providing 1:1 iPads to third grade students next year. A technology fee of $75 was not charged to parents of third graders. The Board can discuss whether or not to add at this time. If there is consensus to increase the fee for incoming 3rd graders, this would come to the Board for approval in July.
IV. BUSINESS AND FINANCIAL REPORT
A. Action Items
1. Approve Treasurer’s Report for April 2020
MOTION FOR CONSIDERATION:
to approve the Treasurer’s Report for April 2020 as presented.
2. Approve 2020-2021 Tentative Budget
The 2020-2021 tentative budget will be submitted for approval this evening. All related documents are included on Board members’ iPads. The budget has been updated to reflect any new hires since the June 1st Finance Committee Meeting.
Please direct any questions on the tentative budget to Stacey Bachar at 847-353-5681 or via email to sbachar@d102.org.
MOTION FOR CONSIDERATION:
to approve the 2020-2021 Tentative Budget.
3. Approve appointment of Stacey Bachar to serve as the District Treasurer for a one-year term
MOTION FOR CONSIDERATION:
to approve appointment of Stacey Bachar to serve as the District Treasurer for a one-year term, July 1, 2020 through June 30, 2021.
4. Approve Treasurer’s Bond Renewal
MOTION FOR CONSIDERATION:
to approve renewal of Treasurer’s Bond in the amount of $10,125,000 for July 1, 2020 through June 30, 2021 at a cost of $10,125.
5. Approve the Transportation Contract Renewal for the 2020-2021 school year
MOTION FOR CONSIDERATION:
to approve a one-year renewal agreement with First Student for the 2020-2021 school year as presented on June 8, 2020 at a 4% increase over the 2019-2021 rates.
B. Informational Item
1. Vendor Payments Over 25K, May-June 2020
The vendor list of expenditures over 25K from May-June 2020 is included as an informational item.
C. Discussion Item
1. Custodial Contract Renewal
GSF USA Inc. has performed the district’s contracted cleaning services for several years. They have done an excellent job keeping the district buildings looking fantastic. The current contract is a Cost Plus contract where the district is billed for actual costs for labor, health insurance, and payroll expenses plus overhead and profit. This type of contract allows the district to maintain control over the staffing and hourly wages in the contract in order to maintain the high quality of service the district has come to expect. With the departure of Olman Cartenega this past Spring, GSF has promoted one of our current day custodians, Jose Acosta, to that role. We believe Jose will continue to make a huge difference in the quality of services that GSF USA Inc. provides to the district.
Ms. Bachar will review the cost summary for the 2020-2021 school year on Monday evening and will be happy to answer questions at that time. The cost summary includes new hourly rates for all staff, corresponding payroll expense increases, and current insurance costs. With the new supervisor being at a significantly lower rate than the last supervisor we were able to adjust the rates of the existing staff, make them compatible with surrounding districts and the new minimum wage requirements and keep the total proposed contract increase at 0% over the 2019-2020 contract. Administration would like to recommend approval of this contract at the Board meeting on July 13, 2020.
V. VISITORS' QUESTIONS AND COMMENTS
VI. OTHER ITEMS FOR DISCUSSION
Mrs. Ross will ask the Board for specifics on what should be published in the next D102uesday.
VII. MOTION TO MOVE INTO EXECUTIVE SESSION
To discuss matters related to collective negotiations, personnel, probable or imminent litigation, purchase, sale of property, student issues, and/or Superintendent evaluation.
VIII. MOTION TO RETURN TO OPEN SESSION
IX. MOTION(S) FROM EXECUTIVE SESSION
X. MOTION TO ADJOURN
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