City of North Chicago Committees Met April 5.
Here is the minutes provided by the committees:
Alderman Mayfield called the meeting to order.
ROLL CALL:
Present: Jackson, Mayfield, Evans, Allen, Markham, Runnels
Absent: January
I. PRESENTATION/DISCUSSION – UPDATED CITY SALARY ORDINANCE (CSO) FROM MAY 01, 2020 TO APRIL 30, 2021
Elizabeth Black, Human Resource Director explained per State of Illinois, seasonal workers changed hourly rate from $10 to $11 per hour.
COMMUNITY INFORMATION COORDINATOR
Mrs. Black explained requested change from Grade A15 to A18 change from hourly to exempt status. The position has increased judgement; the position has grown with role evolved; increased media coverage and she compared salary of current position in other communities.
Alderman Jackson questioned pg. 5; Mrs. Black explained the current PS 10-1; Fire Marshall’s position moved to Grade A-21.
Alderman Allen strongly disapproved the last presentation of a salary increase for the Community Information Coordinator. Mrs. Black elaborated further.
Chief of Staff, Deb Waszak explained the position would be exempt from overtime. Alderman Jackson questioned stipend for special events; Mr. Black clarified there would be none. Alderman Allen stated the proceeds from Community Days should be utilized.
Mrs. Waszak explained attempt to rid overtime and compensatory time.
Alderman Evans stated it was an annual position not just for Community Days. This individual has more duties.
Mrs. Black added since his current employment, he has provided the opportunity to enhance communication skills with the public.
Alderman Mayfield stated that the current employee has elevated the position.
Secondly, Mrs. Black suggested the addition of a Management Analyst (Administration) position. She explained the person hired salary would be funded by 50% of Comptroller’s Office and same percentage from the Human Resources budget; the estimated savings of $89,000.
Alderman Evans noted existing Human Resources Assistant position. Mrs. Black ensured it would be eliminated since not utilized.
Alderman Mayfield strongly agreed with method of cost savings.
Alderman Allen moved, seconded by Alderman Jackson that Human Resources Committee Meeting stand adjourned.
ROLL CALL:
Ayes: Jackson, Mayfield, Evans, Allen, Markham, Runnels
Nays: None
Absent: January
The meeting adjourned at 6:47 p.m.
FINANCE/AUDIT COMMITTEE
6:48 PM
Alderman Runnels called the meeting to order.
ROLL CALL:
Present: Jackson, Mayfield, Evans, Allen, Markham, Runnels
Absent: January
I. DISCUSSION – AUDIT SERVICES FOR FY21 FINANCIAL STATEMENTS:
Tim McPhillips, Interim Comptroller explained the savings from hiring Miller & Cooper of $7,080 vs. Sikich Audit Services. He recommended continuing with them (Miller & Cooper).
Alderman Evans questioned quality of work and why Sikich didn’t include the Library in the audit; Ms. McPhillips stated that both had a good report, it was best practice to review firms and explained the itemization of quote to Alderman Evans.
II. DISCUSSION OF VOLUNTARY TAX COLLECTION AGREEMENT WITH AIRBNB, INC. Chief of Staff, Deb Waszak explained the Voluntary Tax Collection Agreement with AIRBNB, Inc.
III. DISCUSSION OF THE FY2022 BUDGET:
Mr. McPhillips explained the plan was to approve the budget at the next Council Meeting, April 19, 2021. He provided preview of budget online.
Alderman Jackson asked if there could be itemized items for the Aldermen/Legislative Budget; Mr. McPhillips explained how it was budgeted for 2022 and/or separate for each Ward. There was no clarity with the council members how to move forward. He would suggest a clear policy and was willing to discuss it individually with them.
Alderman Evans clarified that some Wards were larger and buzzier than others and concerned that if Mr. McPhillips provided options as there was no established policy. He could present various policies. Alderman Evans questioned problem with current policy. Suggested consistencies; questioning what the council members would be seeking.
Alderman Jackson clarified that at this time there was no cap amount for specific Wards and therefore looking for accountability. He was more comfortable with line items in the budget etc. Alderman Evans expressed strong concern with fairness with Ward events. He recommended one budget with required receipts.
Alderman Runnels questioned why and what occurred with the policy for over-expenditures; Alderman Mayfield had recalled the policy for travel/training; in the last (4) years itemized per aldermen in one legislative budget; pros and cons with outreach and size of Ward with the difference.
Alderman Allen stated there would be additional expenditures in the 4th Ward in the future.
Alderman Allen moved, seconded by Alderman Jackson that Finance/Audit Committee Meeting stand adjourned.
ROLL CALL:
Ayes: Jackson, Mayfield, Evans, Allen, Markham, Runnels
Nays: None
Absent: January
The meeting adjourned at 7:17 p.m.
ECONOMIC DEVELOPMENT/PLANNING/ZONING COMMITTEE
7:18 PM
Alderman Allen called the meeting to order.
ROLL CALL:
Present: Jackson, Mayfield, Evans, Allen, Markham, Runnels
Absent: January
I. DISCUSSION – NEAL MATH & SCIENCE ACADEMY STATUS REPORT AND HIRING UPDATE:
Jenny Boyt provided site update that was a 3-phase process. The second bid package summary would be shared in May 2021. She preferred ensuring locals before that time. She announced job fairs, April 14 and June 2021 which would require one contractor from Lake County area.
Alderman Allen questioned any feedback from the minority contractors; Ms. Boyt asked to contact or e-mail her directly for the bid.
II. DISCUSSION – PETITION FOR SPECIAL USE PERMIT TO AMEND THE PLANNED UNIT DEVELOPMENT (PUD) AT 12632 BIRCHWOOD AVE; 12660 W. BIRCHWOOD AVE; 12663 W. BIRCHWOOD AVE; 12633 W. BIRCHWOOD AVE; 12685 WL BIRCHWOOD AVE; 12633 W. BERWYN AVE; (A.K.A. 3337 W. BERWYN AVE.)
Senior City Planner, Nimrod Warda explained the Special Use Permit amending the Planned Unit Development (PUD) at Krugel Cobble’s property south of Strawberry Condominiums. This would allow more flexibility.
Alderman Allen questioned the existing landscapers; Mr. Warda stated the City wasn’t directly involved with the negotiations. The current southern area landowner was in process of assisting their relocation. The City has accommodated the contractors and looked forward with additional future productive use of land.
Alderman Runnels said Rt. 41 was “gold goose highway” asking for support with improving the area. Alderman Allen strongly supported Alderman Runnels.
This will be placed on the next Council Agenda, April 19, 2021.
III. DISCUSSION – PURCHASE OF 0 SHERIDAN RD. (PIN 12-04-111-036) VIA DOWNTOWN TIF FUNDS:
Nimrod Warda, Senior City Planner stated 0 Sheridan Rd. the last remaining parcel not city-owned at Sheridan Crossing. He explained that the City received a verbal agreement from the current owner and their attorney reviewed. The TIF Fund totaled $1,999, below the threshold required to expend the amount. He asked to move it forward as it was not needed to be placed on Council for approval.
Alderman Evans questioned any other location purchases with TIF Fund; Mr. Warda explained the adjacent northern tip of site. The part of Phase II Sheridan Crossing site. Its easement would be recorded following its purchase and closing.
Alderman Allen questioned if current owner considered donating the property; Mr. Warda stated he didn’t although was collaborating with City on other locations.
IV. PENDING MATTERS:
NEW ESTABLISHMENTS
Victor Barrera, Economic & Community Development Director announced he received update that Harold’s Shrimp & Chicken was to open April 09, 2021. George’s Fresh Market was expected their opening Memorial Day weekend. Within (3) weeks would be a more definitive answer. Any changes he would send e-mail correspondence.
Alderman Allen encouraged everyone to attend.
Alderman Mayfield moved, seconded by Alderman Runnels that Economic Development/Planning/Zoning Committee Meeting stand adjourned.
ROLL CALL:
Ayes: Jackson, Mayfield, Evans, Allen, Markham, Runnels
Nays: None
Absent: January
The meeting adjourned at 7:38 p.m.
PUBLIC WORKS COMMITTEE 7:38 PM
Alderman Evans called the meeting to order.
ROLL CALL:
Present: Jackson, Mayfield, Evans, Allen, Markham, Runnels
Absent: January
I. DISCUSSION – HIGHWAY AUTHORITY AGREEMENT (1410 N. SHERIDAN ROAD/FORMER TED WELLS SERVICE STATION IEMA 20010976) COUNTY OF LAKE, ABBVIE, CITY OF NORTH CHICAGO:
Chief of Staff, Deb Waszak discussed the Highway Authority 3-party Agreement: AbbVie, Lake County and City of North Chicago. She explained was relating to releasing petroleum from underground storage tanks at 1410 N. Sheridan Rd. The documents were reviewed by City Attorney, Adam Simon.
This will be placed on the next Council Agenda, April 19, 2021.
II. REVIEW/DISCUSSION OF SECOND AND FINAL CONTRACT EXTENSION TO OLMOS LANDSCAPING FOR THE LANDSCAPE MAINTENANACE SERVICES FOR CITY HALL, ARGONNE DRIVE AND CITY GATEWAY SIGNAGE:
Ed Wilmes ensured the contract was the second and final renewal to Olmos Landscaping for maintenance services at North Chicago City Hall and City gateway signage.
This will be placed on the next Council Agenda, April 19, 2021.
III. REVIEW/DISCUSSION OF SECOND AND FINAL CONTRACT EXTENSION TO TRI STATE PLATINUM LANDSCAPES FOR GRASS CUTTING SERVICES FOR THE NORTH CHICAGO METRA COMMUTER STATION, THE RIGHT-OF WAY ALONG SHERIDAN RD. AND VARIOUS INDIVIDUAL SCATTERED SITE LOCATIONS THROUGHOUT THE CITY:
Mr. Wilmes ensured second and final contract extension to Tri-State Platinum Landscapes for lawn maintenance at North Chicago Metra Commuter Station, the right-of way along Sheridan Rd. and various individual scattered site locations throughout the City.
This will be placed on the next Council Agenda, April 19, 2021.
IV. REVIEW/DISCUSSION REGARDING PROPOSAL RECEIVED FROM OPERATIONAL SERVICES, INC. FOR THE EVALUATION OF PROCESSES, PROCEDURES AND STAFFING AT THE WATER TREATMENT PLANT:
Alderman Evans tabled Item IV until further notice; Mayor requested an overview for the company Operational Services, Inc. and how it could benefit the City.
Mr. Wilmes provided a brief overview. The company would review the SOP (Standard Operation Procedures) at the Water Plant. They would administer a report that would improve staffing operator’s assistance with the required EPA test.
Alderman Evans added there were individuals highly concerned with Water Treatment Plant. More information in upcoming (2) weeks. He urged continued discussion. In the meantime, as previously requested at beginning of discussion.
Alderman Runnels moved, seconded by Alderman Mayfield that Public Works Committee Meeting stand adjourned.
ROLL CALL:
Ayes: Jackson, Mayfield, Evans, Allen, Markham, Runnels
Nays: None
Absent: January
The meeting adjourned at 7:48 p.m.
COMMITTEE OF THE WHOLE
7:49 PM
Mayor Rockingham, Jr., called the meeting to order.
ROLL CALL:
Present: Jackson, Mayfield, Evans, Allen, Markham, Runnels
Absent: January
Alderman Markham left after roll call at 7:50 p.m.
I. DISCUSSION ELEVEN19 KITCHEN COCKTAILS AT 1119 10TH ST. (CLASS A LIQUOR LICENSE REQUEST)
The Mayor explained the establishment was located at the corner of Glenn Dr. Carmella/Shantelle Coleman were the presenters. They were seeking to open a restaurant for white and blue collar workers in a safe comfortable environment; a family business excited with the endeavors. It was an upscale environment hoping to attract locals and surrounding areas. They have received the food license and awaiting liquor license approval. She explained her experience of estimated (20) years in customer service at Walgreens. Carmella, her sister had experience in hospitality an estimated (25) years in managerial and supervisory positions. Her brother would assist with the construction collaborating with interior designers.
Ms. Shantelle was hoping the plans aligned with the economic growth of the City. There would be specific music including Jazz and Blues adult entertainment. Her younger sister would be the coordinator holding small venues during weekend and one weekday with allowed number of gatherings.
The Mayor explained that the former business located there couldn’t be transferred with Class A liquor license because of apartments attached to site. The former apartments would enlarge the area.
Alderman Jackson fully supported the idea.
Alderman Mayfield was very impressed with their presentation; the family was well known in the community and she was looking forward to the opening of the establishment.
This will be placed on the next Council Agenda, April 19, 2021.
Alderman Runnels moved, seconded by Alderman Mayfield that Committee of the Whole stand adjourned.
ROLL CALL:
Ayes: Jackson, Mayfield, Evans, Allen, Runnels
Nays: None
Absent: Markham, January
The meeting adjourned at 8:06 p.m.
https://www.northchicago.org/vertical/sites/%7B52959CF2-969E-41D9-A9CF-CF0A11D0BEA9%7D/uploads/COM.4.05.21.pdf
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