Lake County Financial & Administrative Committee met Sept. 29.
Here are the minutes provided by the committee:
1. Call to Order
2. Pledge of Allegiance
Vice Chair Vealitzek led the Pledge of Allegiance.
3. Roll Call of Members
Present 6 - Member Danforth, Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Absent 1 - Member Simpson
* Electronic attendance: Member Danforth
Others present:
In-Person:
Carl Kirar, Finance
Cassandra Hiller, Assistant County Administrator
Chris Blanding, Enterprise Information Technology
Darcy Adcock, Human Resources
Gary Gibson, County Administrator
Jim Hawkins, Deputy County Administrator
John Light, Human Resources
Kevin Considine, Lake County Partners
Kevin Quinn, Communications
Kristy Cechini, County Board Office
Matt Meyers, Assistant County Administrator
Melanie Nelson, State's Attorney's Office
Melissa Gallagher, Finance
Patrice Sutton, Finance
Tammy Chatman, Communications
Electronically:
Adam Krueger, Finance
Alex Carr, Communications
Ashley Rack, Sheriff’s Office
Kevin Quinn, Communications
Austin McFarlane, Public Works
Brenda O'Connell, Planning, Building and Development
Carl Kirar, Facilities and Construction
Dominic Strezo, Planning, Building and Development
Eric Waggoner, Planning, Building and Development
Erik Karlson, Enterprise Information Technology
Errol Lagman, Finance
Frank D'Andrea, Finance
Heidie Hernandez, Enterprise Information Technology
Holly Kim, Treasurer
Jim Chamernik, Sheriff's Office
Jamie Helton, State's Attorney's Office
Janna Philipp, County Administrator's Office
Jerial Jorden-Woods, Finance
Joel Sensenig, Public Works
John George, RSM
Jolanda Dinkins, County Board Office
Jon Nelson, Division of Transportation
Karen Fox, State's Attorney's Office
Kelly Kirkman, RSM
Krista Kennedy, Finance
Kurt Woolford, Stormwater Management
Lisa Copy, Public
Mark Pfister, Health Department
Mary Crain, Division of Transportation
Matt Meyers, County Administrator's Office
Melanie Nelson, State's Attorney's Office
Michael Danforth, Board Member
Michael Wheeler, Finance
Mick Zawislak, Daily Herald
Mike Mondini, Public
Monica McClain, Payroll
Nicole Rogers, Finance
Ruby Acosta, Finance
RuthAnne Hall, Purchasing
Sonia Hernandez, County Administrator's Office
Shane Schneider, Division of Transportation
ShaTin Gibbs, Finance
Stacy Davis-Wynn, Purchasing
Stephen Rice, State's Attorney's Office
Susan August, Purchasing
Terri Kath, Enterprise Information Technology
Theresa Glatzhofer, County Board Office
Terri White, State's Attorney's Office
4. Addenda to the Agenda
There were no additions or amendments to the agenda.
5. Public Comment (Items Not on the Agenda)
There was no pubic comment.
6. Chair's Remarks
Chair Frank stated support for the people in Florida as they recover from the hurricane.
7. Unfinished Business
There was no unfinished business.
8. New Business
CONSENT AGENDA (Items 8.1 - 8.5)
*MINUTES*
8.1 22-1345
Committee action approving the Financial and Administrative Committee minutes from September 1, 2022.
A motion was made by Vice Chair Vealitzek, seconded by Member Kyle, that these minutes be approved. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Absent: 1 - Member Simpson
8.2 22-1346
Committee action approving the Financial and Administrative Committee minutes from September 8, 2022.
A motion was made by Vice Chair Vealitzek, seconded by Member Kyle, that these minutes be approved. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Absent: 1 - Member Simpson
*REPORTS*
8.3 22-1320
Report from Mary Ellen Vanderventer, Recorder of Deeds, for the month of August 2022.
A motion was made by Vice Chair Vealitzek, seconded by Member Kyle, that this report be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Absent: 1 - Member Simpson
*PUBLIC WORKS, PLANNING & TRANSPORTATION*
8.4 22-1323
Joint Resolution authorizing a contract with Evoqua Water Technologies, Sarasota, Florida, in the estimated amount of $380,644.49 annually for replacement of media for Public Works odor control units.
A motion was made by Vice Chair Vealitzek, seconded by Member Kyle, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Absent: 1 - Member Simpson
8.5 22-1325
Joint resolution appropriating $40,000 of Matching Tax funds for cellular service and landline phone service to communicate with various Lake County Division of Transportation field assets, including traffic signals, cameras, and snow and ice equipment and integration with Lake County PASSAGE.
A motion was made by Vice Chair Vealitzek, seconded by Member Kyle, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Absent: 1 - Member Simpson
REGULAR AGENDA
*PUBLIC WORKS, PLANNING & TRANSPORTATION*
8.6 22-1322
Joint Resolution adopting the Proposed 2023-2027 Capital Improvement Program for the Lake County Department of Public Works.
Austin McFarlane, Interim Public Works Director, reported on the five year capital program that was presented at the Public Works, Planning, and Transportation Committee. A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Absent: 1 - Member Simpson
*FINANCIAL & ADMINISTRATIVE*
Finance
8.7 22-1374
Presentation of Fiscal Year 2021 Annual Comprehensive Financial Report and County-wide audit by RSM US LLP.
Melissa Gallagher, Deputy Finance Director, reported on the Financial Audit and introduced John George and Kelly Kirkman from RSM. John George, Audit Partner, RSM, provided an overview of the audit. Kelly Kirkman, RSM, presented on the Fiscal Year 2021 Annual Comprehensive Financial Report and the Single Audit Report.
8.8 22-0032
Director’s Report - Finance.
There was no Finance Director's report.
Facilities and Construction Services
8.9 22-0625
Director’s Report - Facilities and Construction Services.
There was no Facilities and Construction Services Director's report.
Human Resources
8.10 22-0031
Director's Report - Human Resources.
There was no Human Resources Director's report.
Enterprise Information Technology
8.11 22-1340
Resolution approving a contract for licenses, hardware, software, and professional services to support the Mitel Phase 2 phone project for $209,275.46 with Heartland Business Systems, LLC of Lisle, Illinois.
Chris Blanding, Chief Information Officer, reported on the contract to update and support the Mitel Phase 2 phone project. Discussion ensued.
A motion was made by Member Wilke, seconded by Member Kyle, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Absent: 1 - Member Simpson
8.12 22-1341
Resolution approving a contract with SHI, Somerset, New Jersey, for Tanium security patching solution in the amount of $216,793 for a one-year period.
Chris Blanding, Chief Information Officer, reported on the software that will help the County be proactive with cyber security and provide a patching solution. Discussion ensued. A motion was made by Member Kyle, seconded by Member Pedersen, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Absent: 1 - Member Simpson
8.13 22-0030
Director's Report - Enterprise Information Technology.
Chris Blanding, Chief Information Officer, reported on the Awareness Program. Enterprise Information Technology has been doing phishing tests to track staff clicking on dangerous links. Discussion ensued.
County Administrator
8.14 22-1368
Discussion and Guidance on ARPA Affordable Housing Expenditure. Matt Meyer, Assistant County Administrator, reported on the status of the ARPA Affordable Housing Expenditures and introduced Brenda O'Connell, Director of Community Development.
Brenda O'Connell, Director of Community Development, provided an overview of the Affordable Housing program. There was a change in the funding for the Affordable Housing Expenditures. Administrator Meyers stated an emergency appropriation for the additional funding will be brought to the Finance and Administrative Committee next week. Discussion ensued.
8.15 22-1400
Discussion and Guidance on Regional Economic Development Initiative. Kevin Considine, Lake County Partners President and CEO, reported on the Regional Economic Development Initiative. There is a pilot program for Lake County Partners to partner with World Business Chicago, along with seven collar counties in Illinois, for Economic Development. Discussion ensued. Committee consensus is to move forward with actions to support this effort.
9. County Administrator's Report
10. Executive Session
10.1 22-0033
Executive Session to discuss pending litigation pursuant to 5 ILCS 120/2 (c)(11).
10.2 22-0034
Executive Session to discuss collective bargaining pursuant to 5 ILCS 120/2 (c)(2).
10.3 22-0035
Executive Session to discuss personnel matters pursuant to 5 ILCS 120/2 (c)(1).
10.4 22-0555
Executive Session to discuss claims, loss/risk, records, data, advice, or communications with respect to an insurer, risk management association, or self-insurance pool pursuant to 5 ILCS 120/2 (c)(12).
10.5 22-0036
Executive Session to review closed session minutes pursuant to 5 ILCS 120/2 (c) (21).
10.5 22-1394
A
Committee action approving the Financial and Administrative Committee’s Executive Session Minutes from September 1, 2022.
A motion was made by Vice Chair Vealitzek, seconded by Member Kyle, that these minutes be approved. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Absent: 1 - Member Simpson
10.5 22-1396
B
Committee action approving the Financial and Administrative Committee’s Executive Session Minutes from September 8, 2022.
A motion was made by Vice Chair Vealitzek, seconded by Member Kyle, that these minutes be approved as amended. The motion carried by the following voice vote:
Aye: 5 - Chair Frank, Member Pedersen, Vice Chair Vealitzek, Member Wilke and Member Kyle
Present: 1 - Member Danforth
Absent: 1 - Member Simpson
11. Members' Remarks
Chair Hart asked about the "Doing Business with Lake County" informational meetings. Gary Gibson, County Administrator, stated County Administration has been working with Finance and Purchasing on the meetings and outreach events for the bidding and RFP process. Patrice Sutton, Chief Financial Officer, stated there will be outreach events for the buying plan and will be presented at the next Diversity and Inclusion Committee Meeting. Discussion ensued.
12. Adjournment
Chair Frank declared the meeting adjourned at 10:19 a.m.
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