Lake County Financial & Administrative Committee met Oct. 6.
Here are the minutes provided by the committee:
1. Call to Order
Chair Frank called the meeting to order at 8:30 a.m.
2. Pledge of Allegiance
Member Pedersen led the Pledge of Allegiance.
3. Roll Call of Members
Present 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
* Electronic Attendance: Member Danforth and Member Simpson Others present:
In Person:
Carl Kirar, Facilities and Construction Services
Cassandra Hiller, County Administrator's Office
Darcy Adcock, Human Resources
Don Hoffman, Public
Eric Merdel, Public
Gary Gibson, County Administrator's Office
Jim Hawkins, County Administrator's Office
John Light, Human Resources
John Zurlo, The Michaels Organization
Kevin Considine, Lake County Partners
Kevin Quinn, Communications
Kristy Cechini, County Board Office
Mark Rastovac, Public
Matt Meyers, County Administrator's Office
Melissa Gallagher, Finance
Michael Wheeler, Finance
Nicole Hernandez, Public
Patrice Sutton, Finance
Steve Rice, State's Attorney's Office
Tammy Chatman, Communications
Electronically:
Adam Krueger, Finance
Angela Cooper, 19th Judicial Circuit
Austin McFarlane, Public Works
Barbara Adams, Donahue and Rose, PC
Brenda O'Connell, Planning, Building and Development
Chad Wright, Facilities and Construction
Chris Blanding, Enterprise Information Technology
Damon Coleman, Planning, Building and Development
David Doty, Public
Dominic Strezo, Planning, Building and Development
Elizabeth Brandon, County Administrator's Office
Eric Waggoner, Planning, Building and Development
Frank D'Andrea, Finance
Frank Deuel, Public
Heidie Hernandez, Enterprise Information Technology
Holly Kim, Treasurer
Jim Chamernik, Sheriff's Office
Jan Leeuwinga, Public
Janna Philipp, County Administrator's Office
Jennifer Serino, Workforce Development
Jerimah Varco, Public
Jolanda Dinkins, County Board Office
Jon Nelson, Division of Transportation
Joy Gossman, Public Defender
Kent Kasten, Public
Krista Kennedy, Finance
Kristy Cechini, County Board Office
Kurt Woolford, Stormwater Management
Marah Altenberg, Board Member
Mark Pfister, Health Department
Mary Crain, Division of Transportation
Mary Ross Cunningham, Board Member
Melanie Nelson, State's Attorney's Office
Michael Balsamo, Facilities and Construction
Michael Wheeler, Finance
Nelmari Velazquez-Zayas, Human Resources
Nick Principali, Finance
Nicole Farrow, State's Attorney's Office
Nicole Rogers, Finance
Ruby Acosta, Finance
RuthAnne Hall, Purchasing
Sonia Hernandez, County Administrator's Office
Sandy Hart, County Board Chair
ShaTin Gibbs, Finance
Stacy Davis-Wynn, Purchasing
Susan August, Purchasing
Teri White, State's Attorney's Office
Vasyl Markus, Treasurer's Office
4. Addenda to the Agenda
There were no additions or amendments to the agenda.
5. Public Comment (Items Not on the Agenda)
There was no public comment.
6. Chair's Remarks
There were no Chair's remarks.
7. Unfinished Business
7.1 22-1279
Resolution approving the Cable Television Franchise Agreement between Lake County and Comcast.
Matt Meyers, Assistant County Administrator, introduced Stephen Rice, State's Attorney's Office, and reported on the updates on the Comcast Franchise Agreement. Mr. Rice, reported on having an Administrative Hearing. Discussion ensued.
The Committee agreed to move forward to seek available State and Federal funding.
There were public comments from:
Erik Midel
Mark Raskovich
Ken Kasten
8. New Business
CONSENT AGENDA (Items 8.1 - 8.14)
*REPORTS*
8.1 22-1355
Report from Robin M. O’Connor, County Clerk, for the month of August, 2022.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this report be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.2 22-1320
Report from Mary Ellen Vanderventer, Recorder of Deeds, for the month of August 2022.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this report be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
*LAW & JUDICIAL*
8.3 22-1362
Joint resolution authorizing an emergency appropriation with offsetting revenue in the amount of $20,000 to support the Nineteenth Judicial Circuit Court’s Self-Represented Litigant Coordinator.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.4 22-1378
Joint resolution accepting additional funding Agreement with the Supreme Court of Illinois Court Technology Modernization Program and approving an emergency appropriation in the amount of $69,451.31.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.5 22-1370
Joint Resolution authorizing the application, acceptance, and emergency appropriation of a Fiscal Year (FY) 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $5,000 for the purpose of enhancing the State’s Attorney’s Office’s capacity to provide community outreach, awareness, and education through virtual and remote activities.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.6 22-1363
Joint resolution authorizing an emergency appropriation with offsetting revenue in the amount of $285,437 to implement Adult Redeploy Illinois programming for the Nineteenth Judicial Circuit Court.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
*HEALTH & COMMUNITY SERVICES*
8.7 22-1286
Joint resolution approving the Seventh Amendment to the Department of Housing & Urban Development (HUD) Program Year 2019 (PY19) Annual Action Plan (AAP).
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.8 22-1289
Joint resolution approving the First Amendment to Program Year 2022 (PY 2022) HUD Annual Action Plan (AAP).
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.9 22-1307
Joint resolution accepting the ESG from the Illinois Department of Human Services and authorizing an emergency appropriation in the amount of $44,005 for grant administration and the implementation of the Homeless Management Information System (HMIS).
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
*PUBLIC WORKS, PLANNING & TRANSPORTATION*
8.10 22-1357
Joint Resolution authorizing an agreement with Christopher B. Burke Engineering, LTD, Rosemont, Illinois, for project and construction management consulting services.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.11 22-1360
Joint Resolution authorizing an agreement with Stanley Consultants, Inc., Chicago, Illinois, for project and construction management consulting services.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.12 22-1358
Joint Resolution authorizing an agreement with Ciorba Group, Inc., Chicago, Illinois, for project and construction management consulting services.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.13 22-1359
Joint Resolution authorizing an agreement with Clark Dietz, Inc., Oakbrook Terrace, Illinois, for project and construction management consulting services.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
*FINANCIAL & ADMINISTRATIVE*
8.14 22-1380
Finance Report - August 2022.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this report be received and filed. The motion carried by the following voice vote.
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
REGULAR AGENDA
*LAW & JUDICIAL* 8.15 22-1361
Joint resolution authorizing an agreement with A Safe Place, Zion, IL for operation of neutral site custody exchange facility in an annual amount, not to exceed $175,000.
Angela Cooper, Administrative Services Director, 19th Judicial Court, reported on the agreement with A Safe Place to provide a neutral site for custody exchanges. A motion was made by Vice Chair Vealitzek, seconded by Member Pedersen, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
*HEALTH & COMMUNITY SERVICES*
8.16 22-1314
Joint resolution approving an Intergovernmental Agreement (IGA) between Lake County and the Lake County Housing Authority (LCHA) for the completion of 24 CFR Part 58 Environmental Review Records (ERRs).
Brenda O'Connell, Director of Community Development, reported on the agreement with the Lake County Housing Authority for the County to be able to conduct Environmental Reviews. Discussion ensued.
A motion was made by Member Wilke, seconded by Vice Chair Vealitzek, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
*FINANCIAL & ADMINISTRATIVE*
Facilities and Construction Services
8.17 22-1366
Resolution authorizing an agreement with Appin Associates, Winnipeg, Canada for building automation system services for the Lake County Regional Operations and Communications (ROC) Facility, in the amount of $170,168.80.
Carl Kirar, Facilities and Construction Services Director, reported on the contract with Appin Associates for the design of the Lake County Regional Operations and Communications (ROC) Facility. Discussion ensued.
A motion was made by Vice Chair Vealitzek, seconded by Member Wilke, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.18 22-1354
Director’s Report - Facilities and Construction Services.
Carl Kirar, Facilities and Construction Services Director, reported on the Job Order Contract for the Vote-by-Mail room renovations. Discussion ensued.
Human Resources
8.19 22-1352
Resolution authorizing Benefit Protection Leave for 2 months retro IMRF service credit while employee was on approved unpaid leave of absence.
Darcy Adcock, Human Resources Assistant Director, reported on the Benefit Protection Leave with IMRF for an employee requesting two months of coverage while on an unpaid leave of absence. Discussion ensued.
A motion was made by Member Vealitzek, seconded by Member Kyle, that this item be recommended for adoption to the Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.20 22-1440
Committee action approving the reclassification of a position in the Public Works Department from a grade M11 to M12.
John Light, Human Resources Director, reported on the reclassification of the Public Works position.
A motion was made by Member Vealitzek, seconded by Member Kyle, that this item be recommended for adoption to the regular agenda. The motion carried unanimously.
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.21 22-0031
Director's Report - Human Resources.
John Light, Human Resources Director, reported on the payroll process for the Correctional Contract, Patrol Deputies, and Telecommunicators' contract and provided an overview of the in person job fairs. Darcy Adcock, Human Resources Assistant Director, reported on open enrollment and recruitment initiatives. Director Light and Assistant Director Adcock both provided an overview of the new employee orientation and employee relations. Discussion ensued.
Enterprise Information Technology
8.22 22-1401
Committee action approving Contract Modification Number One with DLT Solutions of Herndon, Virginia, for staff augmentation services for the County’s Oracle “BOSS” System.
Chris Blanding, Chief Information Officer, reported on the contract modification for the BOSS System.
A motion was made by Member Kyle, seconded by Member Wilke, that this committee action item be approved. The motion carried by the following voice vote.
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
8.23 22-0030
Director's Report - Enterprise Information Technology.
There was no Enterprise Information Technology Director's report.
Finance
8.24 22-1439
Fiscal Year 2023 Budget Presentation.
Patrice Sutton, Chief Financial Officer (CFO), introduced Mike Wheeler, Budget Director, thanked the staff involved with the budget, and provided an overview of the budget process. CFO Sutton reported on the changes with this year's budget. A lengthy discussion ensued.
Chair Frank left the meeting at 10:00 a.m.
8.25 22-1251
Resolution authorizing the execution and delivery by the County of Lake, Illinois of an assignment and assumption agreement and related documents relating to a land use restriction agreement entered into by said County at the time of issuance of its Variable Rate Demand Multifamily Housing Revenue Bonds (Rosewood Apartments Project) Series 2004; and other provisions in connection therewith.
Patrice Sutton, Chief Financial Officer, introduced Barbara Adams from Donahue and Rose, PC. Barbara Adams reported on the Rosewood Apartments to transfer ownership to the Michaels Organization and introduced Jon Zirlo from Michaels Organization. Mr. Zirlo provided an overview of the transaction.
A motion was made by Member Kyle, seconded by Member Pedersen, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
Not Present: 1 - Chair Frank
8.26 22-1261
Resolution authorizing the Chair of the Board to execute a lease amendment with the United States Postal Services, for Tower Lease space, including the non-exclusive use of electricity, in the Lessor's communication equipment building located at 1303 North Milwaukee Avenue, Libertyville, Illinois 60048.
Patrice Sutton, Chief Financial Officer, reported on the lease amendment with the United States Postal Services.
A motion was made by Member Wilke, seconded by Member Kyle, that this item be recommended for adoption to the regular agenda. The motion carried unanimously.
Aye: 6 - Member Danforth, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
Not Present: 1 - Chair Frank
8.27 22-1348
Resolution authorizing a two-year initial contract plus three one-year renewal options with Baker Tilly US, LLP, Oak Brook, IL, for Professional Audit Services for Lake County in an amount not to exceed $289,170 for the first year with average annual increases of 3.8 percent.
Melissa Gallagher, Deputy Chief Financial Officer, reported on the Audit Services contract with Baker Tilly US, LLP for Lake County.
A motion was made by Member Wilke, seconded by Member Kyle, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
Not Present: 1 - Chair Frank
8.28 22-0032
Director’s Report - Finance.
There was no Finance Director's report.
County Administration
8.29 22-1438
Resolution authorizing an emergency appropriation totaling $490,000 of Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) as part of the American Rescue Plan Act (ARPA) for rehabilitation costs associated with the preservation of affordable rental housing in Mundelein and Lake Zurich and $5,000 for the State’s Attorney’s Office’s video storage conversion project.
Matt Meyers, Assistant County Administrator, reported on the revised ARPA funding for the Affordable Rental Housing in Mundelein and Lake Zurich. Discussion ensued. A motion was made by Member Pedersen, seconded by Member Kyle, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
Not Present: 1 - Chair Frank
8.30 22-1442
Resolution authorizing the development of an agreement with Lake County Partnership for Economic Development, Inc. “Lake County Partners” (LCP), Lincolnshire, Illinois, to represent Lake County at the Chicagoland Economic Partnership Initiative at a cost not to exceed $85,000 per year for three years.
Chair Frank rejoined the meeting at 10:18 a.m.
Jim Hawkins, Deputy County Administrator, reported on the agreement with the Lake County Partners for the Chicagoland Economic Partnership Initiative, and introduced Kevin Considine, Lake County Partners President and CEO. Discussion ensued. A motion was made by Vice Chair Vealitzek, seconded by Member Kyle, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Danforth, Chair Frank, Member Pedersen, Member Simpson, Vice Chair Vealitzek, Member Wilke and Member Kyle
9. County Administrator's Report
Gary Gibson, County Administrator, announced two Committee items that were inadvertently missed on the Financial and Administrative agenda. The Committee agreed to have the items added to the Board meeting agenda.
10. Executive Session
There was no Executive Session.
11. Members' Remarks
There were no member remarks.
12. Adjournment
Chair Frank declared the meeting adjourned at 10:25 a.m.
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