City of North Chicago Human Resources Committee met July 17.
Here are the minutes provided by the committee:
Vice Chair, Alderman Jackson called the meeting to order.
ROLL CALL:
Present: Jackson, Coleman, Evans, Allen, Smith
Absent: Murphy, January
II. DISCUSSION OF INSURANCE RENEWAL PRESENTATION FOR MEDICAL, DENTAL, VISION AND LIFE INSURANCE BY GLOBAL BENEFITS AND TO WAIVE COMPETITIVE BIDDING:
Alderman Jackson asked to change the order from II as the first item to allow presenter.
Human Resources Director Liz Black introduced Global Benefits presenter; Kurt Schmitke. Met Life renewal was less than Blue Cross Blue Shield (BCBS); dental insurance for 2-year renewal; negotiable with BCBS if their cost was lowered by next year; no increase for Life or Vision insurance. Mr. Schmitke added no plan design changes for Met Life; a 7.7% reduction; $4,100 credit. For vision insurance there was an administration fee of $1.00 monthly to EyeMed and pay the claim cost. The Mayor commended Mr. Schmitke on his presentation.
Mrs. Black asked to waive competitive bidding; Global Benefits was reliable and had consistent quality standards; attentive to city’s needs, compared to other communities and received good rating; their vast experience and negotiated on city’s behalf.
Alderman Allen questioned clarification with MetLife; Mrs. Black explained was a 2-rate guarantee. She asked if this item could be placed on the next Council Meeting, August 7, 2023.
Alderman Coleman asked when open enrollment was effective when approved; Mrs. Black stated September 1, 2023; medical was the same with BCBS; dental coverage was the same.
Attorney Simon clarified the Committee Chair procedurally was to move the item to Council Meeting.
III. DISCUSSION OF MANAGEMENT ANALYST ADMINISTRATOR PAYGRADE FROM A-15 TO A-14 FOR NEW HIRES:
Mrs. Black explained the grade of A-14 for new hires (position of Management Analyst Administrator) Alderman Coleman questioned clarification and Mrs. Black explained.
Mrs. Black stated the position was vacant within estimated month; she was doing her best; payroll processed etc.
Alderman Coleman provided scenario if position was vacant in 2-years; Mrs. Black was hopeful of filling position within 6 months. Alderman Coleman asked if any plan in the next 30-60 days; the Mayor replied no.
Alderman Smith asked if Mrs. Black had received response for internal prospects and what method were employees informed; Mrs. Black stated via e-mail there was (1) that she planned to follow-up with. Alderman Smith could there be a floater; Mrs. Black stated the previous individual started in another department. Alderman Smith stated it may have been overlooked and asked if e-mail communication was the best method and suggested posting on bulletin board in breakroom; reaching out to Department Heads of the position. Mrs. Black agreed with other methods.
Alderman Coleman questioned to maintain the next (90) days; The Mayor chimed in; adding that Mrs. Black would inform him accordingly if she was experiencing difficulty in her department; he would temporarily assist her with someone internally to continue her department functions.
Alderman Smith added was best to be pro-active vs. reactive and encouraged her not to be reluctant to request assistance.
I. DISCUSSION OF HUMAN RESOURCES DEPARTMENT MONTHLY REPORT:
Mrs. Black provided overview of Human Resources monthly report; 1 DHS Grant; ended walking challenge; 3 new hires in Public Works Department; part-time employee in E&CD assisting with claims; no liability claims; continuing payroll processing; openings for Chief of Staff and Water Operator Class A.
Alderman Allen moved, seconded by Alderman Coleman that the Human Resources Committee Meeting stand adjourned.
ROLL CALL:
Ayes: Jackson, Coleman, Evans, Allen, Smith
Nays: None
Absent: Murphy, January
The meeting adjourned at 10:14 p.m.
https://www.northchicago.org/vertical/sites/%7B52959CF2-969E-41D9-A9CF-CF0A11D0BEA9%7D/uploads/COMMITTEE_MINUTES.7.17.23.pdf
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