City of Lake Forest City Council met Sep. 18.
Here is the agenda provided by the council:
CALL TO ORDER AND ROLL CALL 6:30 p.m.
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward
Joseph R. Waldeck, Alderman First Ward
Edward U. Notz, Jr., Alderman Second Ward
John Powers, Alderman Second Ward
Jim Preschlack, Alderman Third Ward
Ara Goshgarian, Alderman Third Ward
Eileen Looby Weber, Alderman Fourth Ward
Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
2. COMMENTS BY CITY MANAGER
A. Community Spotlight
-The American Legion, McKinlock Post No. 264
- Jim Holmes - Post Commander, Lake Forest American Legion Post No. 264
-Tom Marks - President of The American Legion, McKinlock Foundation
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4. COMMITTEE REPORTS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of September 5, 2023, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 7.
COUNCIL ACTION: Approval of September 5, 2023, City Council Meeting Minutes
2. Waive the Bidding Process and Authorize the Office of the City Manager to enter into a Contract for Consulting Services with Baker Tilly US, LLP to Conduct an Organizational Workload Analysis for the amount of $60,000
STAFF CONTACT: George Issakoo, Assistant City Manager (847-810-3680)
PURPOSE AND ACTION REQUESTED: Staff is requesting the City Council waive the bidding process to allow the Office of the City Manager to enter into a contract with Baker Tilly to provide consultive services for delivering an organizational workload analysis.
BACKGROUND/DISCUSSION: In the Fiscal Year 2024 budgeting process, staff requested funding to conduct an organization wide workload analysis that is intended to evaluate workload, staffing, and service delivery by work groups across the city. The intended deliverable of this project is to better understand the existing bottlenecks and areas of focus for strategic resource adjustment and reallocation. This analysis will also provide targeted service delivery optimization strategies and suggested areas for the use of new technologies or workflows that could increase efficiencies and productivity.
City staff have had positive experiences working with Baker Tilly in the recent past, including an enterprise resource management system implementation and a successful compensation study conducted last year. The firm has a unique foundational understanding of the city and its organizational structure and will be a strong fit for the project. Additionally, the intended goal is to allow the workload analysis to inform the budgeting and strategic planning processes that are set to begin in the coming months, the requested action will allow for the work to be expedited to meet this goal.
BUDGET/FISCAL IMPACT: Has City staff obtained competitive pricing for proposed services? No Staff is requesting a waiver to the bidding process under Administrative Directive 3-5, Section 6.2 (requires 2/3 vote). The City has an existing satisfactory relationship with the firm. City Council approved $50,000 for this project in the Fiscal Year 2024 Budget. An additional $10,000 will be utilized from the City Manager’s Contingency fund to cover the total $60,000 cost.
Below is an estimated summary of Project budget:
FY2024 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N
101-1701-435.35-10 $50,000 $ 50,000 Y
City Manager Contingency Fund $10,000 N
The cost overage will be funded from savings in other budget line items.
COUNCIL ACTION: Waive the Bidding Process and Authorize the Office of the City Manager to enter into a Contract for Consulting Services with Baker Tilly US, LLP to Conduct an Organizational Workload Analysis for the amount of $60,000
3. Replace Existing Section 152.30 of the City Code with the Lake County Watershed Development Ordinance as Approved by the County of Lake on July 11, 2023 with its Adoption by Reference
STAFF CONTACT: Byron Kutz, Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: Public Works Committee and Staff requests the Adoption by reference of the Watershed Development Ordinance of Lake County, Illinois as amended by the Lake County Board effective July 11, 2023.
BACKGROUND / DISCUSSION: On June 19, 1992, The City of Lake Forest became the first community in Lake County to adopt the countywide Watershed Development Ordinance (WDO). This ordinance contains the minimum stormwater and drainage standards by which all development within the county must be designed. The Lake County Stormwater Management Commission (SMC), which is the county agency responsible for overseeing that this ordinance is being followed on a countywide basis, recognizes The City of Lake Forest as a Certified Stormwater Community that is able to self-administer the ordinance with only periodic review by the SMC. All wetland related permitting is still administered through SMC.
Since this ordinance was first adopted in 1992, it has been revised on thirteen (13) other occasions. Periodic review of the Watershed Development Ordinance is undertaken by SMC to ensure that it is both up to date on technical issues and to remove any ambiguities that may arise in interpreting the regulations. The Lake County Board adopted the latest revisions to the Watershed Development Ordinance recommended by the SMC on July 11, 2023. A copy of the amendments are included in the Council packet beginning on page 10.
The City of Lake Forest, through the WDO, is in good standing with the National Flood Insurance Program (NFIP). The NFIP is administered by the Federal Emergency Management Agency (FEMA) and provides City residents the opportunity to buy flood insurance at a discounted rate. The WDO allows an Enforcement Officer to resolve drainage and flooding related concerns within the community. The WDO also regulates infrastructure improvements and detention requirements within School district jurisdiction. Ever since its adoption in 1992, the City has received zero deficiencies from SMC in enforcing the WDO. By adopting the revised WDO prior to October 5, 2023, Lake Forest will have met FEMA’s National Flood Insurance Program requirements.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 8/21/23
Reviewed and Recommended City Council Approval of Changes to Ordinance Section 152.30
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Replace Existing Section 152.30 of the City Code with the Lake County Watershed Development Ordinance as Approved by the County of Lake on July 11, 2023 with its Adoption by Reference
COUNCIL ACTION: Approve the three (3) omnibus items as presented
6. OLD BUSINESS
1. Consideration of a Resolution Directing Conversion of Bank Lane from Deerpath to Illinois Road, to One Way south along with Reconfiguration of the On Street parking as a Limited Time Trial. (Approve by motion.)
PRESENTED BY: Catherine Czerniak, Director of Community Development 847-810-3504
PURPOSE AND ACTION REQUESTED: A Resolution is presented for Council consideration directing the conversion of Bank Lane, from Deerpath to Illinois Road, to one way south for vehicular traffic and the reconfiguration of parking on the same block. A copy of the Resolution can be found on page 16.
BACKGROUND AND DISCUSSION: In August, the City Council approved an updated chapter of the Comprehensive Land Use Plan relating to the Central Business District. As part of that approval, the Council identified priorities for the short term, the next three to five years. The Council provided specific direction to focus on opportunities to enhance Bank Lane as a pedestrian corridor.
The concept of converting Bank Lane, between Deerpath and Illinois Road to one way south came up several times during the almost year long discussion of the Central Business District. A real time pilot project will offer valuable insights into whether the one way concept could offer benefits from safety, aesthetic, pedestrian experience, and business opportunity perspectives. This initiative will position the City well to plan for the future of Bank Lane.
BUDGET/FISCAL IMPACT: Staff recommends installing curb stops to avoid vehicles parking in the diagonal parking spaces from overhanging the sidewalk. The cost of curb stops and restriping of the street is estimated to not exceed $5,000.
FY2024 Funding Source Amount Budgeted for FY2024 Amount Requested Budgeted? Y/N
City Council Contingency 1011101435.35-10 0 $5,000 No
COUNCIL ACTION: Approve a Resolution by motion directing the conversion of Bank Lane, between Deerpath and Illinois Road, to one way south and reconfiguration of the parking to diagonal spaces along the west side of the street.
7. NEW BUSINESS
1. Consideration of a new Ordinance, Chapter 79, prohibiting the use of Recreational Powered Scooters in the Central Business District (First Reading and, if appropriate, final approval).
PRESENTED BY: Karl Walldorf, Chief of Police (847-810-3803)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the changes to Chapter 11 and the creation of Chapter 79, which will prohibit the use of Recreational Powered Devices in the Central Business District and allow members of the police department to enforce violations of said Ordinance. A copy of the Ordinance can be found on page 18.
BACKGROUND/DISCUSSION: At the Monday, September 5, meeting of the City Council, staff was directed to prepare an ordinance prohibiting the wide array of electronic devices currently being ridden on sidewalks within the central business district. Working with City prosecutors LaLuzerne & Smith, staff believes they have created an ordinance flexible enough to apply to a wide array of current and future devices.
BUDGET/FISCAL IMPACT: Staff expects additional salary expenditures in both straight time and overtime over the first few years of initial enforcement, followed by lower expenditures in succeeding years.
COUNCIL ACTION: If deemed appropriate by the City Council, waive the first reading of an Ordinance amending Chapter 11, titled "City Administrative Hearing System," and creating Chapter 79, titled "Recreational Powered Devices," of the City Code, and grant final approval.
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
https://cms9files.revize.com/cityoflakeforestil/Document_center/Agendas%20and%20Minutes/City%20Council/2023/CC%202023%2009%2018.pdf
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