Lake County Gazette

Village of Deerfield Board of Trustees met Feb. 5.

Here are the minutes provided by the board:

February 5, 2024

The regular meeting of the Board of Trustees of the Village of Deerfield was called to order on February 5, 2024, at 7:30 p.m. at Deerfield Village Hall. The clerk called the roll and announced that the following were

Present: Robert Benton

Larry Berg (remote)

Elaine Jacoby

Rebekah Metts-Childers

Mary Oppenheim

Absent: Dan Shapiro, Mayor

William Seiden

and that a quorum was present and in attendance. Also present were Village Manager Kent Street and Ben Schuster, Village Attorney.

PLEDGE OF ALLEGIANCE

Mr. Street led those in attendance in reciting the Pledge of Allegiance.

TEMPORARY CHAIRPERSON

In the absence of Mayor Shapiro, Trustee Jacoby moved to appoint Trustee Oppenheim as Temporary

Chairperson. Trustee Metts-Childers seconded the motion. The motion passed unanimously on a vote.

PROCLAMATION

On behalf of Mayor Shapiro, Temporary Chairperson Oppenheim proclaimed February 2024 as National Black History Month and called upon all people of Deerfield, Illinois, to honor and celebrate the history and contributions of African Americans in our community, our state, and our nation.

Trustee Benton moved to accept the Proclamation. Trustee Jacoby seconded the motion. The motion passed on a voice vote.

DOCUMENT APPROVAL

Trustee Metts-Childers moved to approve the minutes from the January 16, 2024, Board of Trustees meetings. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote.

TREASURER’S REPORT

Director of Finance Eric Burk presented highlights from the December 2023 treasurer’s report representing 100% of the fiscal year. Mr. Burk reported the amounts reflected in this report are subject to year-end adjustment and audit. He noted annual net sales tax increased from the prior two years due to a general increase in cost of goods, new businesses and internet receipts. Mr. Burk reported gross sales tax decreased from last year due to reduced economic incentive activity that also resulted in fewer expenditures in the Finance Department budget. He stated almost all other major revenue sources exceeded the budgeted amounts for the year. Mr. Burk pointed out the notable expenditures in December include three payrolls, Police Pension contribution, budgeted transfer to the 2011B sinking fund, allocation of leaf season costs to the refuse fund, Board Room audiovisual equipment and a trailer-mounted leaf vacuum.

BILLS AND PAYROLL

Trustee Benton moved to approve the bills and payroll dated February 5, 2024. Trustee Metts

Childers seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

PUBLIC COMMENT There was no Public Comment.

REPORTS

CONSIDERATION AND ACTION ON THE REPORT AND RECOMMENDATION OF THE PLAN COMMISSION ON THE REQUEST FOR A SPECIAL USE TO PERMIT 60,000 SQUARE FEET OF ADDITIONAL GENERAL MEDICAL/DENTAL OFFICE SPACE IN THE 707 LAKE COOK ROAD OFFICE BUILDING AND AN EXCEPTION TO THE PARKING REQUIREMENTS

Deputy Village Manager Andrew Lichterman reported the Plan Commission held a Public Hearing on January 11, 2024, and is recommending approval to amend a Special Use to permit 60,000 square feet of additional general medical/dental office space for the 707 Lake Cook Road office building and an exception to the parking requirements that require that any single-user medical/dental use more than 25,000 square feet be required to obtain a Special Use permit. The Plan Commission voted 7-0 in favor of the request.

Trustee Metts-Childers moved to accept the report and recommendation of the Plan Commission on the request for a Special Use to permit 60,000 square feet of additional general medical/dental office space in the 707 Lake Cook Road office building and an exception to the parking requirements and direct the Village Attorney to prepare an ordinance. Trustee Benton seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

CONSIDERATION AND ACTION ON THE PLAN COMMISSION RECOMMENDATION FOR TEXT AMENDMENTS TO THE I-2 LIMITED INDUSTRIAL DISTRICT AND DRAFTORDINANCE

Mr. Lichterman reported the Plan Commission held a Public Hearing on January 11, 2024, and is recommending Text Amendments to the I-2 Limited Industrial District in order to update the user and performance standards and to direct the Village Attorney to prepare an Ordinance. The Plan Commission voted 7-0 in favor of the request.

Some of the notable proposed changes include:

• Listed uses in Article 6.02-B up to 25,000 square feet will be allowed as a Permitted Use. Any Permitted Use in the I-2 District that is more than 25,000 square feet would be allowed only as a Special Use. This limitation on Permitted Uses allows the Village to scrutinize larger uses that wish to locate in the I-2 Limited Industrial District.

• More clearly defining a Warehouse and Distribution Facility to tighten up language prohibiting motor freight terminals, logistic centers, fulfillment centers and facilities used for the parking and storage of moving trucks or vans.

• Allowing on-site retail sales in the I-2 Limited Industrial District as a Special Use when the retail sales are accessory to a Permitted Use or Special Use, and limited in size to 10% of the tenant space. Parking in the I-2 District is limited and these properties are not suited for intense traffic generators, therefore the Village would want to review the retail sales as a Special Use.

Mr. Schuster noted there was previous language in the Code that made it difficult to enforce. He pointed out that in cases of minimal noise or vibration, the Board has wide discretion to determine what would violate the Code. Mr. Schuster clarified the intent is not to change the Code, but to clean up the language.

Trustee Oppenheim asked about a traffic plan versus a traffic study. Mr. Lichterman reported that any warehouse and distribution facility over 50,000 square feet will be required to submit a traffic plan that shows the traffic route/flow that staff can review and determine any potential impacts. He noted the traffic plan must provide proposed traffic routes for ingress and egress from the facility that minimize traffic impacts as much as possible. Mr. Lichterman stated this may be reviewed by the Director of Community Development on an annual basis.

Trustee Benton moved to accept the Plan Commission’s recommendation and draft Ordinance for Text Amendments to the I-2 Limited Industrial District and to direct the Village Attorney to prepare an Ordinance. Trustee Metts-Childers seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

CONSIDERATION AND ACTION ON THE PLAN COMMISSION RECOMMENDATION FOR TEXT AMENDMENTS TO THE I-1 OFFICE RESEARCH AND RESTRICTED DISTRICT, AND C-4 ENTERTAINMENT AND LIMITED RETAIL BUSINESS DISTRICT AND DRAFT ORDINANCE

Mr. Lichterman reported the Plan Commission held a Public Hearing on January 11, 2024, and is recommending approval of Text Amendments to the I-1 Office Research and Restricted District, and the C-4 Entertainment and Limited Retail Business District and draft Ordinance. The Plan Commission voted 7-0 in favor of the updates. Some of the notable proposed updates include:

• Allowing medical and dental facilities up to 25,000 square feet to be a Permitted Use, and more than 25,000 square feet to be a Special Use.

• Eliminating the higher parking requirement of 5.6 parking spaces per 1,000 square feet of medical spaces and change this to four parking spaces per 1,000 square feet of medical space.

• Tweaking the I-1 and C-4 performance standards to remove the absolutes contained within.

Trustee Metts-Childers moved to accept the Plan Commission’s recommendation and draft Ordinance for Text Amendments to the I-1 Office Research and Restricted District, and the C-4 Entertainment and Limited Retail Business District and to direct the Village Attorney to prepare an Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

CONSIDERATION AND ACTION ON THE PLAN COMMISSION RECOMMENDATION FOR TEXT AMENDMENTS TO THE ZONING ORDINANCE TO REQUIRE PLANNED UNIT DEVELOPMENT APPROVAL OF DEVELOPMENTS TWO ACRES OR MORE AND DRAFT ORDINANCE

Mr. Lichterman reported the Plan Commission held a Public Hearing on January 11, 2024, and is recommending approval of Text Amendments to Article 2 General Regulations and Article 12 Planned Unit Development (PUD) Regulations of the Zoning Ordinance and the draft Ordinance. The Plan Commission is recommending that any development over two acres be required to develop as a PUD. Mandatory PUDs will provide the

Village with more control over the development and the Village is allowed to scrutinize the development rather than allowing a sizeable development to take place by right. The Plan Commission voted 7-0 in favor of the updates.

Trustee Jacoby moved to accept the Plan Commission’s recommendation and draft Ordinance for Text Amendments to the Zoning Ordinance to require PUD approval of developments two acres or more and to direct the Village Attorney to prepare an Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

CONSIDERATION AND ACTION ON THE PLAN COMMISSION RECOMMENDATION FOR TEXT AMENDMENTS TO THE ZONING ORDINANCE FOR SPORTS/RECREATIONAL COURTS REGULATIONS AND DRAFT ORDINANCE

Mr. Lichterman reported the Plan Commission held a Public Hearing on January 11, 2024, and is recommending approval of Text Amendments to the Zoning Ordinance to provide a definition for sports/recreational courts and establishes setbacks and buffering requirements for their installation and the draft Ordinance. The Plan Commission voted 7-0 in favor of the updates.

Mr. Schuster noted any existing sports or recreational courts would be grandfathered. Trustee Jacoby moved to accept the Plan Commission’s recommendation and draft Ordinance for Text Amendments to the Zoning Ordinance for sports/recreational court regulations and to direct the Village Attorney to prepare an Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

CONSIDERATION AND ACTION ON THE PLAN COMMISSION RECOMMENDATION FOR TEXT AMENDMENTS TO THE ZONING ORDINANCE FOR CONSTRUCTION AND DEMOLITION SIGNS AND FOR DRIVE-THRU MENU BOARDS AND DRAFT ORDINANCE

Mr. Lichterman reported the Plan Commission held a Public Hearing on January 11, 2024, and is recommending approval of Text Amendments to the Zoning Ordinance to keep the Construction Sign regulations in the Zoning Ordinance consistent with the building regulations in the Municipal Code which require certain construction and demolition signs to be displayed. The Plan Commission is also recommending approval to streamline the approval process for drive-thru menu boards by only requiring review and oversight of drive-thru menu boards by the Appearance Review Commission. This would eliminate the need for a public hearing with the Plan Commission and eliminate the need for an Ordinance to be approved by the Village Board. The Plan Commission voted 7-0 in favor of the updates.

Trustee Benton moved to accept the Plan Commission’s recommendation and draft Ordinance for Text Amendments to the Zoning Ordinance for construction and demolition signs and for drive-thru menu boards and to direct the Village Attorney to prepare an Ordinance. Trustee Metts-Childers seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

CONSENT AGENDA

RESOLUTION R-24-09 AUTHORIZING A GRANT TO FAITH IN ACTION

A Resolution authorizing a $12,000 grant to Faith in Action.

RESOLUTION R-24-10 APPOINTING DELEGATES TO THE SOLID WASTE AGENCY OF LAKE COUNTY, ILLINOIS (SWALCO) BOARD OF DIRECTORS

A Resolution re-appointing Kent Street as delegate and Andrew Lichterman as the alternate delegate to the SWALCO Board of Directors.

Trustee Metts-Childers moved to accept the Consent Agenda and adopt the Resolutions. Trustee Benton seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

RESOLUTION R-24-11 AUTHORIZING AN AGREEMENT WITH THE JOSSELYN CENTER TO PROVIDE PROFESSIONAL COUNSELING FOR ALL EMPLOYEES OF THE VILLAGE

Deputy Chief Brian Budny reported the Josselyn Center provides professional counselling for all Village employees, their spouses and dependents up to age 26. The Village recognizes the need for accessible behavioral health counseling services and collaboration with the service.

The Village will pay Josselyn for services rendered, at an hourly rate not to exceed $140 per hour, with such payment to be made monthly upon the receipt of a bill from Josselyn, provided that the obligation shall not exceed $14,000. The agreement will expire on December 31, 2026.

Trustee Metts-Childers moved to adopt the Resolution authorizing an agreement with Josselyn Center to provide professional counseling for all Village Employees at an hourly rate of $140 up to the amount not to exceed $14,000. Trustee Benton seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

RESOLUTION R-24-12 APPROVING AN AGREEMENT FOR PROFESSIONAL THERAPY SERVICES WITH FIRST RESPONDERS WELLNESS CENTER,

Deputy Chief Budny reported as part of Officer and Staff Wellness, the Police Department would like to schedule a 55-minute “Wellness Check” for all employees. This will be the third time these LLC "Wellness Checks" with the First Responders will be scheduled. The Wellness Center meets the requirements of the Illinois SAFE-T Act. Deputy Chief Budny noted this will be the third year for this program.

Trustee Benton moved to adopt the Resolution approving an agreement for professional therapy services with First Responders Wellness Center, LLC, in an amount not to exceed $11,000. Trustee Metts-Childers seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

RESOLUTIONS R-24-13; R-24-14; R-24-15; AND R-24-16 AUTHORIZING THE PURCHASE OF PUBLIC WORKS VEHICLES

Director of Public Works and Engineering Bob Phillips reported, as part of the 2024 budget, the Public Works Department has proposed to purchase four vehicles through the Vehicle Equipment Replacement Fund (VERF). The Village went on a waiting list in 2022 for the vehicles, which have recently become available. The vehicles that are proposed for purchase include:

• ¾-Ton Pick-Up Truck # 600

• 1-Ton Pick-Up Truck # 705

• 1-Ton Pick-Up Truck # 706

• 1-Ton Pick-Up Truck # 707

The total cost of the vehicles and equipment is $334,527, which is $90,797 over budget, mainly due to the price increases related to fuel and steel costs. Mr. Phillips believes delaying this purchase would most likely lead to further price increases. The funds will come out of the VERF fund. Mr. Phillips noted the existing 2015 and one 2017 vehicles have excellent trade-in values.

Trustee Metts-Childers moved to adopt the Resolution authorizing the purchase of one ¾-ton pick-up truck #600 for Public Works from Raymond Chevrolet in an amount not to exceed $36,938. Trustee Benton seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

Trustee Benton moved to adopt the Resolution authorizing the purchase of one 1-ton pick-up truck #705 for Public Works from Raymond Chevrolet in an amount not to exceed $58,585. Trustee Jacoby seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

Trustee Metts-Childers moved to adopt the Resolution authorizing the purchase of one 1-ton pick-up truck #706 for Public Works from Raymond Chevrolet in an amount not to exceed $57,985. Trustee Benton seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

Trustee Metts-Childers moved to adopt the Resolution authorizing the purchase of one 1-ton pick-up truck #707 for Public Works from Raymond Chevrolet in an amount not to exceed $74,489. Trustee Benton seconded the motion. The motion passed by the following vote:

AYES: Benton, Berg, Jacoby, Metts-Childers, Oppenheim (5)

NAYS: None (0)

DISCUSSION

GREENHOUSE GAS WORKING GROUP UPDATE

Temporary Chairperson Oppenheim reported the GHG Working Group has been meeting since the fall. She noted the group has put together a plan to reduce emissions by 45% by 2030 compared to the 2017 baseline year and achieve carbon neutrality by 2050. Temporary Chairperson Oppenheim stated energy consumption is the biggest contributor to greenhouse gas emissions. She pointed out the group has sponsored several initiatives for education including solar tours, and that there are 788 residents on solar power in the Village. Temporary Chairperson Oppenheim noted the Village is actively encouraging the use of solar in the Village, and that staff have been pursuing a designation from SolSmart to make it easier for residents. She reported the Village is exploring working with an energy broker to make green energy more accessible and affordable for businesses, and that a survey has been sent to businesses to explore their practices. She noted the group is discussing the possibility of amending the current energy contract to increase the portion of renewable energy. Temporary Chairperson Oppenheim reported the Village was awarded a green power partnership agreement from the USEPA. Mr. Street added the DBR Chamber of Commerce is also assisting with the business survey.

ADJOURNMENT

Trustee Metts-Childers moved to adjourn the meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote.

The meeting was adjourned at 8:32 p.m.

https://www.deerfield.il.us/AgendaCenter/ViewFile/Minutes/_02052024-1067