Lake County Gazette

Lake County Technology Committee met Oct. 31

Here is the agenda provided by the committee:

1. Call to Order

2. Pledge of Allegiance

3. Roll Call of Members

4. Addenda to the Agenda

5. Public Comment

6. Chair's Remarks

7. Unfinished Business

8. New Business

CONSENT AGENDA (Item 8.1)

*MINUTES*

8.1 25-1195

Committee action approving the Technology Committee minutes from August 29, 2025.

REGULAR AGENDA

*COMMUNICATIONS*

8.2 25-1375

Joint resolution approving a contract with Granicus, Denver, Colorado, in the amount of $71,531.85 for GovDelivery Experience Engagement Cloud Essentials.

• Lake County’s multi-year agreement with Granicus to use GovDelivery to send mass distribution emails to the public, businesses, government agencies, and more, expires at the end of Fiscal Year 2025.

• Due to Granicus changing its subscription fees model, Lake County needs to migrate to the GovDelivery Government Experience Engagement Cloud Essentials platform, allowing up to 350,000 unique contacts.

• A cooperative purchasing contract with Granicus has been identified through OMINA Partners (NCPA 01-115) to procure needed goods, services, construction, or professional services that were competitively solicited and awarded.

• Omnia Partners competitively procured the services for Software and SaaS Solutions through a Request for Proposal (RFP) that allowed multiple awards to qualified vendors. Omnia Partners received 21 proposals and identified nine qualified vendors, of which Granicus was awarded a contract.

*COUNTY CLERK*

8.3 25-1419

Joint resolution authorizing an agreement with DFM Associates, Irvine, California for Voter Registration and Electronic Management for the Lake County Clerk’s Office in an annual amount of $191,868.

• Since 2003, the Lake County Clerk’s Office has been using DFM Associates Election Information Management System. The system is used to manage the County's elections from voter registration, candidate and incumbent management, processing vote by mail requests and reporting.

• Pursuant to Chapter 33.066 Bid Exemption of the Lake County Purchasing Ordinance, the Purchasing Agent engaged an ad hoc committee that approved a bid exemption on the basis of an existing long standing successful relationship, and the knowledge gained through this relationship adds value integral to the services provided.

• This agreement provides for software maintenance fees for a five-year period.

• This resolution authorizes a five-year contract with DFM Associates, Irvine, California, for an annual amount of $191,868.

*DIVISION OF TRANSPORTATION*

8.4 25-1405

Joint resolution authorizing an agreement with ExeVision, Inc., South Jordan, Utah, for construction and materials management software and equipment for the Lake County Division of Transportation, at a maximum cost of $87,238 and appropriating $105,000 of ¼% Sales Tax for Transportation funds.

• ExeVision, Inc. South Jordan, Utah, will be utilized to provide a construction and materials management software as a service to replace the previous Illinois Department of Transportation provided software that has been phased out.

• The original contract was procured in 2022 in accordance with Lake County’s Purchasing Ordinance and can be extended annually for up to five years.

• This will be the fourth one-year contract extension and will cover the period of December 1, 2025, to November 30, 2026.

• This contract amount is estimated based on the Lake County Division of Transportation’s anticipated 2026 construction program.

• This project is included in the Transportation Improvement Program and designated as Section 26-00000-22-AM.

8.5 25-1406

Joint resolution appropriating $145,000 of ¼% Sales Tax for Transportation funds for the Lake County Division of Transportation’s ProjectTracker system.

• Lake County issued a Request for Proposal in 2021 for an integrated capital program management system to develop and manage the Lake County Division of Transportation’s (LCDOT) capital program, track individual project schedules and funding, and include a public facing webpage.

• LCDOT’s contract with EcoInteractive, LLC, San Francisco, California, began on December 17, 2021, for a period of one year, and allows a total of four one-year contract extensions.

• This will be the fourth one-year contract extension and will cover the period of December 17, 2025, to December 16, 2026.

• This project is included in the Transportation Improvement Program and designated as Section 22-00000-21-AM.

*ENTERPRISE INFORMATION TECHNOLOGY*

8.6 25-1417

Joint resolution authorizing a contract renewal of Coreview with CDW-G of Vernon Hills, Illinois, in the amount of $134,347.

• The renewal of Coreview provides Enterprise IT with the templates and automation needed to streamline the creation of network accounts for all departments at Lake County.

• In addition, Coreview reduces operational risk by allowing delegation of administrative tasks with granular permissions, auditing and logging services that are not available from Microsoft.

• This contract authorizes a one-year agreement with CDW-G for $134,347 with options of extending up to four additional one-year periods.

• Subsequent annual renewals of licensing are estimated to increase 10 percent with each one-year renewal for a total not to exceed cost in the final term of $196,697.

• This resolution authorizes the Purchasing Agent to enter into this contract contingent upon final 2026 budget approval by the County Board.

• In accordance with Section 33.115 of the Lake County Purchasing Ordinance, a cooperative purchasing contract with CDW-G has been identified through Omnia Partners (2024056) to procure needed goods, services, construction, or professional services that have been competitively solicited and awarded.

• Omnia partners competitively procured technology products, solutions, and related services through a Request for Proposal (RFP) that allowed multiple awards to qualified vendors

• Omnia Partners received 12 proposals and identified two qualified vendors, of which one contract was awarded to CDW-G.

9. Active Project Updates

9.1 25-1320

Enterprise Resource Planning (ERP) System Implementation Update.

9.2 25-1321

Broadband Update.

10. Director's Report - Enterprise Information Technology

11. County Administrator's Report

12. Executive Session

12.1 25-0285

Executive Session to review closed session minutes pursuant to 5 ILCS 120/2 (c) (21).

12.2 25-1431

Executive Session to discuss a personnel matter pursuant to 5 ILCS 120/2 (c)(1).

13. Regular Session (for action on Executive Session items)

13.1 25-0936

Committee action regarding periodic review of closed session minutes.

13.2 25-1099

Committee action approving the Technology Committee Executive Session minutes from March 28, 2025.

13.3 25-1100

Committee action approving the Technology Committee Executive Session minutes from May 2, 2025.

14. Member Remarks and Requests

15. Adjournment

https://lakecounty.legistar.com/View.ashx?M=A&ID=1255911&GUID=DFFB5E79-4DF6-424E-B72A-D8B7E1C226F3