At a recent meeting, the Round Lake Committee of the Whole advanced to the village board's consent agenda a request from the police chief to purchase four defibrillators.
The committee of the whole is a less formal meeting of the Round Lake board of trustees where all members of the board can meet to openly discuss matters to be voted on by the board.
Below are the minutes from this meeting, as provided by the committee.
MINUTES
VILLAGE OF ROUND LAKE
COMMITTEE OF THE WHOLE MEETING
May 16, 2016
442 N. Cedar Lake Road
To Follow the Regular Board Meeting
The Regular Board Meeting is 7:00 P.M.
CALL TO ORDER
THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF ROUND LAKE WAS CALLED TO ORDER BY DAN MACGILLIS, VILLAGE PRESIDENT AT 7:15 P.M
1. ROLL CALL
Present: Trustees Foy, Frye, Kraly, Newby, Triphahn
Absent: Trustee Rodriguez
2. APPROVAL OF MINUTES
2.1 Approve the Minutes of the Committee of the Whole Meeting of May 2, 2016
Trustee Kraly moved, Seconded by Trustee Newby, to approve the Minutes of the
Committee of the Whole Meeting of May 2, 2016. Upon a unanimous voice vote; the
Mayor declared the motion carried
3. PUBLIC COMMENT
Jayce Ochoa asked if there had been any further development to hers and her husband’s proposal from April 4th , regarding turning the land space south of the Village Hall into a concert and event venue. The Mayor stated that there is a meeting scheduled the first part of June regarding the Cedar Lake Road re-alignment so he should have more information at that time.
4. COMMITTEE OF THE WHOLE
? Community Development
? Clerk’s Office
? Human Resources and Finance
? Public Works, Facilities and Capital Assets, and Engineering
o Storage Racking for Public Works Garage
Public Works Director Adam Wedoff requested Jay-R’s Steel and Welding to fabricate and install two steel racks in the PW garage that will hold the salt spreaders while not in use. The spreaders currently sit outside in the parking lot and every fall they require significant work to replace hoses and fittings that have been damaged. By storing those inside, much of this damage can be avoided.
The Mayor and Board agreed to move to the next Consent Agenda
o Midland Drive Water Main Replacement Design
PW Director Wedoff recommends approving a work order from Baxter & Woodman to design the Midland Drive Water Main Replacement project. The water main along Midland Drive would be up-sized from a 6” main to an 8” main. He stated B&W has provided engineering design services for the Village in the past and are familiar with
COTW Minutes May 16, 2016 Page 2
Village staff and policies. Budget for the work is $51,800 and B&W proposed fee is not to exceed $46,850.00.
The Mayor and Board agreed to move to the next Consent Agenda
o Well #3 Rehabilitation
PWD Wedoff recommends approving a work order from Baxter & Woodman to design and provide construction services for the rehabilitation of well number 3. The design and construction services will follow the stepped approach as laid out in the
Well #3 Feasibility Study conducted last year. He stated this approach will allow Village staff to evaluate the results of each step and determine whether or not the project will continue on to the next step or be terminated. This work is intended to either restore the well to a viable source of emergency water or abandon the well as the well has a very low output that would not be a substantial source of water in an emergency situation. B&W has provided engineering design services for the Village in the past and are familiar with village Staff and policies. Budget for the work is $65,000 and B&W proposed fee is not to exceed $30,900.00
The Mayor and Board agreed to move to the next Consent Agenda
o Root Grapple Purchase
PWD Wedoff requested to purchase a root grapple attachment for the Bobcat Skid Steer. The attachment will allow staff to cut the large trunks off of trees in a single piece and load them in to trucks instead of having to cut them up into smaller pieces to be loaded out by hand, which will sped up the tree removal process considerable.
The Mayor and Board agreed to move to the next Consent Agenda
? Special Events
o Memorial Day Parade
This had been discussed during the Regular Board meeting
? Building and Zoning
? Police
o AED Purchase
Police Chief Gillette applied for and has been approved for a safety and educational grant from the Illinois Public Risk Fund for $6,373.00 for the purchase of Automatic Emergency Defibrillator equipment (AED). The Chief requested permission to purchase 4 AED machines. These machines will be placed one each, in the roll-call area of the PD, in a commonly used Public Works vehicle and two on-duty police squad cars. The total cost of the machines and accessories with shipping is $6,718.14 from Oxysure Systems. The net impact to the Village will be $345.14 which will come from the Capital Improvement Technology Replacement Budget.
The Mayor and Board agreed to move to the next Consent Agenda
? Administration
o 57 Acres Parcel Grading Operations
Village Administrator Steve Shields introduced Mr. Dan Powell of DA Development LLC which is a land development and materials based company. They would like to enter into an agreement with the Village of Round Lake to design, permit and perform
COTW Minutes May 16, 2016 Page 3
all work necessary for the 57 acre parcel at Route 120 and Wilson Road which is owned by the Village. The intention would to be import dirt; export topsoil and either A. compost farming or B. leaving the site in a suitable condition for possible other Village desired uses. VA Shields stated that in discussions with Bond Council about revenue generation opportunities from the property, that there is capability to generate revenue now, but there are dollar limits to keep the debt tax exempt versus taxable.
Further information is needed from bond council and other sources to be sure the business operations are viable and is a potential producing revenue for the Village.
o Elected Official Salary
Village Administrator Shields discussed the survey of 40 communities that had been done regarding the compensation of Clerks, Mayors and Trustees. Based on the results and a specific review of the Round Lake area communities a range of figures had been shown for discussion purposes. VA Shield asked the Board to review the research and reach out to him with any comments or concerns and it will be brought back to the next COTW meeting for further discussion.
5. SUGGESTED NEW TOPICS
NONE
6. EXECUTIVE SESSION
NONE
7. ADJOURN
Motion by Trustee Frye, Seconded by Trustee Newby to adjourn the Committee of the Whole meeting at 8:02 P.M. Upon a unanimous voice vote, the Mayor declared the motion carried.
APPROVED: June 6, 2016
__________________________ _________________________
Patricia C. Blauvelt Daniel MacGillis
Village Clerk Village President
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